MULMUR TOWNSHIP COUNCIL

MULMUR TOWNSHIP COUNCIL Mulmur Township Council met on Tuesday, May 1, 2012, at 9:30 a.m. with the following in attendance; Paul Mills Mayor Rhonda Campbell Moon Deputy Mayor Earl Hawkins Councillor Heather Hayes Councillor Lynn Hilchey Councillor Staff: Terry Horner, CAO/Clerk and Kerstin Shillum, Acting Deputy Clerk-Treasurer were present for the entire meeting. John Willmetts, Director of Public Works, Ron Mills, Planner and Harry Bunker, Treasurer were present for their respective sections. 1.1 Meeting called to order. 1.2 Passing of April 18th, 2012 meeting minutes after discussion on any errors or omissions. Motion #-151-12 Hawkins-Hilchey: That the minutes of Wednesday, April 18 th, 2012 are approved as copied and circulated. 1.3 Discussion arising from minutes. 1.4 Declaration of pecuniary interest. Mayor Mills stated that should anyone have a disclosure of pecuniary interest that they could declare the nature thereof now or at any time during the meeting. 1.5 Approval of agenda. Motion #152-12 Campbell Moon-Hayes: That the agenda is approved as copied, circulated and amended to remove the deputation of Vic Snow as he is unable to attend. 1.6 Fifteen minutes question period. QUESTION PERIOD - Dick Byford asked whether half load season was still in effect? - Dick Byford stated he read a recent article in the Creemore Echo and that he would hope that Council would comment on the article in the paper or in the Council minutes. - Carl Tafel stated that he was not present during the discussion on how information items are classified as info items and separated on the web site. What criteria is used for these items? - John Franklin asked whether the Township patrols the unopened road allowances. PUBLIC WORKS 2.1 Passing the road department accounts. Motion #153-12 Hawkins-Hilchey: That the road department accounts in the amount of $35,339.97 are ordered paid. 2.2 Passing the arena accounts. Motion #154-12 Hayes-Campbell Moon: That the arena accounts in the amount of $14,616.72 are ordered paid. 2.3 Passing the Mansfield Ball Park accounts. Motion #155-12 Hilchey-Hawkins: That the Mansfield Ball Park accounts in the amount of $505.95 are ordered paid. 2.4 Report of Planner Ron Mills, dated April 24 th on Township road widenings. 38

Motion #156-12 Campbell Moon-Hayes: That Council receive the report of Ron Mills, Planner, dated April 24 th on Township road widening. 2.5 Report of John Willmetts, Director of Public Works, dated April 23 rd on the transfer of solid waste collection to Dufferin County. Motion #170-12 was passed later in the meeting concerning this matter. PLANNING 3.1 Discussion and draft notice to Mulmur ratepayers on a meeting to discuss the Dufferin Wind Power Inc. proposal. Motion #157-12 Hayes-Campbell Moon: That Council reschedule the public session on the Dufferin Wind Power Inc. proposal from May 5 th to May 26 to be held at the Township office from 9-11 a.m. 3.2 Draft Mulmur Heritage Committee Policy. Motion #158-12 Hilchey-Hawkins: That Council approve the Mulmur Heritage Committee Policy as presented. 3.3 Report of Ron Mills, Planner dated April 25 th on a Municipal cost recovery by-law. Motion #159-12 Hayes-Campbell Moon: That Council receive and approve the report of Ron Mills, Planner, dated April 25 th on a Municipal cost recovery by-law. 3.4 Report of Ron Mills, Planner dated April 24 th on the objections/referral requests on the new official plan. Councillor Hilchey asked for a recorded vote on the following motion; Motion #160-12 Campbell Moon-Hilchey: That Council receive and approve the recommendation of the Planner dated April 21, 2012 regarding the objections/referral requests on the new official plan save and except for the Thomson report and recommendation until the Council receives a legal opinion. Rhonda Campbell Moon - Earl Hawkins - Lynn Hilchey - Heather Hayes - Paul Mills - 3.5 Correspondence from Carl Tafel, dated April 23rd concerning the Planner s discussion with Council on the official plan appeals. 3.6 Report of Ron Mills, Planner, dated April 24 th on the Township strategic plan. This item resulted in Motion #168-12 being passed later in the meeting. 3.7 Report of Ron Mills, Planner, dated April 24 th on swimming pool fences. Council suspended the rules of Procedural By-Law No. 17-11, Section 24 (g) 1), to allow Brad Richelle an opportunity to speak on the subject. Staff was directed to investigate the bylaw further and bring back a further report to the next meeting. MUNICIPAL APPROVALS 3.8 Ben Kazimier Part W ½ Lot 6-7, Conc. 7 E non-illuminated billboard sign. 3.9 Blair Nicol Part E ½ Lot 10, Conc. 5 E addition to rear of existing dwelling. 3.10 Brad Richelle Lot 50, Plan 7M-35 inground swimming pool and fence. 3.11 Robert Matthews Part E ½ Lot 23, Conc. 1 E demolish existing dwelling and construct a new single family dwelling. 39

Motion #161-12 Hayes-Campbell Moon: That the following municipal approvals for building permits are approved; 1) Ben Kazimier Part W ½ Lot 6-7, Conc. 7 E non-illuminated billboard sign. 2) Blair Nicol Part E ½ Lot 10, Conc. 5 E addition to rear of existing dwelling. 3) Brad Richelle Lot 50, Plan 7M-35 inground swimming pool and fence. 4) Robert Matthews Part E ½ Lot 23, Conc. 1 E demolish existing dwelling and construct a new single family dwelling. N.E.C. DEVELOPMENT PERMITS 3.12 S/R/2011-2012/9175 Lunn & O Donovan Part 1, Conc. 5 Township of Clearview to demolish the existing attached garage, covered porch, entry and family room and to construct a 1 storey addition to the existing dwelling with a total flow area of 316.2 sq. m. and a maximum height of 8 m. on an existing 20.2 ha. Lot. Motion #162-12 Hawkins-Hilchey: That Council make the following comments and recommendations on an N.E.C. development permit application: S/R/2011-2012/9175 Lunn and O Donovan - Part Lot 1, Conc. 5, (Nottawasaga) Township of Clearview to demolish the existing attached garage, covered porch, entry and family room and to construct 1 storey additions to the existing dwelling with a total floor area of 316.2 sq. m., and a maximum height of 8 m., on an existing 20.2 ha. lot The portion of the north/south road that provides access to the property is maintained r-round by the Township of Mulmur pursuant to a Boundary Road Maintenance Agreement with the Township of Clearview No concerns or other comments. 3.13 D/R/2012-2013/001 Gower Part E ½ Lot 12, Conc. 2 E to construct a 2 storey (plus walkout) single dwelling (with attached garage and deck), plus a detached garage (storage/workshop), septic system and driveway, on an existing 1.58 ha. Lot. Motion #163-12 Hayes-Campbell Moon: That Council make the following comments and recommendations on an N.E.C. development permit application: D/R/2012-2013/001 - Gower (Patton agent) Part E ½ Lot 12, Conc. 2 EHS to construct a 2 storey (plus walkout) single dwelling (with attached garage and deck). plus a detached garage (storage/workshop), septic system and driveway, on an existing 1.58 ha. lot. The dwelling, as proposed is to be 41 feet (12.5 m.) high, and the detached garage, as proposed, is to be 24 feet (7.3 m.) high. Both roofs are to be peaked roofs and the measurements provided are to the peak of the roof. The Township of Mulmur normally limits the height of dwellings to 10.5 m., and accessory buildings to 6.0 m., measured from average grade to the mid-point between the peak and eave. The Township is content to leave it to the NEC to determine if the proposed height of the structures is appropriate for the site and area. No details of the internal layout have been provided for the detailed garage. The Township normally limits accessory buildings to a single storey, although lofts and overhead open storage is permitted. A full second storey is not normally permitted in an accessory structure, to avoid the temptation to use such floor space for purposes not normally permitted. The NEC should be satisfied that the height and internal design of the detached garage, and the uses to be made of the building, are appropriate. Municipal development charges will apply, and are payable upon issuance of municipal approval of the application for a building permit. ADMINISTRATION 4.1 Passing the administration accounts. 40

Motion #164-12 Hawkins-Hilchey: That the administration accounts in the amount of $13,656.73 are ordered paid. 4.2 Recommendation from the Mulmur Police Services Board on paid duty. Motion #165-12 Hayes-Campbell Moon: That Council on the recommendation of the Police Services Board hire a paid duty officer for an 8 hour shift for three long weekends in 2012. 4.3 Report of Harry Bunker, Treasurer dated April 25 th on Mulmur fire services cost comparisons. Motion #166-12 Hawkins-Hilchey: That Council receive the report of Harry Bunker, Treasurer, dated April 26th on the 2012 fire services budget comparisons. ITEMS FOR FUTURE MEETINGS 5.1 - procedural by-law - MC2 letter on the DEEP project - closed meeting on 3 rd line south of 20 sideroad issue COMMITTEE MINUTES AND SUB-COMMITTEE REPORTS 6.1 Shelburne Public Library Board meeting minutes of March 20 th. 6.2 County of Dufferin Council in Brief for April 12 th. 6.3 Committee of Adjustment draft meeting minutes of April 17 th. 6.4 Mulmur Police Services Board draft meeting minutes of April 23 rd. 6.5 Mansfield Recreation Committee draft meeting minutes of April 23 rd. Motion #167-12 Hayes-Campbell Moon: That Council receive the following committee minutes and sub-committee reports; 1) Shelburne Public Library Board meeting minutes of March 20 th. 2) County of Dufferin Council in Brief for April 12 th. 3) Committee of Adjustment draft meeting minutes of April 17 th. 4) Mulmur Police Services Board draft meeting minutes of April 23 rd. 5) Mansfield Recreation Committee draft meeting minutes of April 23 rd. INFORMATION ITEMS 7.1 Resolution from the County of Oxford demanding a moratorium on any future landfill construction or approval. 7.2 Committee of Adjustment notice of decisions. 7.3 Copy of a letter from Ron Mills, Planner dated April 19 th to Robert and Nancy Flear concerning the importation of clean fill to rehabilitate a portion of their gravel pit. 7.4 Correspondence from the NVCA to Ecojustice on the drinking water protection for Honeywood and Horning s Mills. 7.5 Notice dated April 24th from the MMAH concerning the official plan approval. 7.6 A copy of portions of the Ontario Heritage Act concerning municipalities. 7.7 Report to the Dufferin County Museum Board from Michael A. Giles, Chief Building Official, dated April 25th on the Stanton Hotel relocation to the west side of the property. 7.8 Invitation from the County of Dufferin to attend their community strategic plan joint Council session. 7.9 Staff report on review of decisions and actions to be taken from the April 18th Council meeting. Council recessed for lunch. Motion #168-12 Hayes-Campbell Moon: That Council receive and approve the report of Ron Mills, Planner, dated April 24 th on a Township strategic plan and authorize the release of the letter to ratepayers, as modified and as directed by Council and set a date for a second meeting group for May 15 th at 1 p.m. 41

DEPUTATIONS Carl Cosack, Chair of NDACT presentation on the NVCA letter on protection of water for Honeywood and Hornings Mills. Motion #169-12 Campbell Moon-Hayes: That Whereas the non-municipal cluster of private wells in Honeywood is currently not protected under the source protection plan; And Whereas as to include the Honeywood wells in the protection plan there must be a resolution by Mulmur Council; Therefore the Mulmur Township Council requests the N.V.C.A. include the non-municipal cluster of private wells in Honeywood to be included in an amended terms of reference as outlined in the Clean Water Act, Subsection 8 (3) (4) and (7). Trevor Lewis, Director of Public Works for the County of Dufferin and Allen Taylor, Chair of the Community Development Committee concerning the County assumption of waste. Motion #170-12 Hilchey-Hawkins: That Council receive and approve the report of John Willmetts, Director of Public Works, dated April 23 rd and that Council put the landfill site including the transfer depot on temporary closure as of December 31 st, 2012, and have the County of Dufferin make alternate arrangements for the disposal of all materials. This rationale will bring savings to the Mulmur ratepayers. Vic Snow presentation on the heritage designation for the Stanton Hotel. Mr. Snow was unable to attend. PASSING OF BY-LAWS 8.0 Passing the following by-laws: 1) By-Law No. 13-12, being a by-law to amend By-Law No. 11-02, as amended, the dog by-law with respect to Part of the West Half of Lot 21, Conc. 6 E. Rosehart. 2) By-Law No. 14-12, being a by-law to amend By-Law No. 05-02, as amended, the zoning by-law with respect to Part of the East Half of Lot 10, Conc. 6 E Douglas and Sandra Downey Family Holdings Limited. 3) By-Law No. 15-12, being a by-law to establish a municipal Heritage Committee and provide for the appointment of members thereto. 4) By-Law No. 16-12, a by-law to authorize the Township to enter into development agreements Part E ½ lot 15, Conc. 5 E Giffin. 5) By-Law No. 17-12, a by-law to amend By-Law No. 05-02, as amended, the zoning bylaw with respect to Part of the West Half of Lot 14, Conc. 8 E Hubrecht. 6) By-Law No. 18-12, being a by-law to prescribe a tariff of fees for the recovery of municipal costs. 7) By-Law No. 19-12, a by-law to confirm the proceedings of Council for May 1, 2012. Motion #171-12 Hawkins-Hilchey: That the following by-laws are now read a first, second and a third time, passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and engrossed in the by-law book; 1) By-Law No. 13-12, being a by-law to amend By-Law No. 11-02, as amended, the dog by-law with respect to Part of the West Half of Lot 21, Conc. 6 E. Rosehart. 2) By-Law No. 14-12, being a by-law to amend By-Law No. 05-02, as amended, the zoning by-law with respect to Part of the East Half of Lot 10, Conc. 6 E Douglas and Sandra Downey Family Holdings Limited. 3) By-Law No. 15-12, being a by-law to establish a municipal Heritage Committee and provide for the appointment of members thereto. 4) By-Law No. 16-12, a by-law to authorize the Township to enter into development agreements Part E ½ lot 15, Conc. 5 E Giffin. 5) By-Law No. 17-12, a by-law to amend By-Law No. 05-02, as amended, the zoning by-law with respect to Part of the West Half of Lot 14, Conc. 8 E Hubrecht. 42

6) By-Law No. 18-12, being a by-law to prescribe a tariff of fees for the recovery of municipal costs. 7) By-Law No. 19-12, a by-law to confirm the proceedings of Council for May 1, 2012. Motion #172-12 Campbell Moon-Hayes: That Council adjourn at 3:20 p.m. to meet again on Wednesday May 16th, 2012, or at the call of the Chair. CLERK. MAYOR. 43