India Government Mint, IDA, Phase-II, Cherlapally,(R.R district), Hyderabad Pin-500051 India Ph. No: 91-40-27261731-34, 27266095 Fax No: 040-27262951 CIN: U22213DL2006GOI144763 E-Mail: igm.hyderabad@spmcil.com Web: http://igmhyderabad.spmcil.com GSTIN : 36AAJCS6111J2Z8 Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OF GROCERIES/ PROVISIONS FOR MINT CANTEEN Tender Number: 6000012223 /CANTEEN, Dated: 28.12.2018 This Tender Document Contains Pages. Tender Document is sold to: KENDRIYA BHANDAR ROOM NO 21 & 22,1ST FLR 500095 MUNICIPAL COMP,KOTI,HYDERABAD INDIA ( 105119 ) Details of Contact person in SPMCIL regarding this tender: Name: HIMANSHU. Designation: Assistant Manager (MM) Address: IGMH (India Government Mint, Hyd) India T01.1
Section1: Notice Inviting Tender (NIT) 6000012223 /CANTEEN 28.12.2018 (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Brief Description of Goods/services Biryani Aaku CMZZ008150 AJINOMOTO CMZZ008151 Ajwan CMZZ008152 Amchur powder CMZZ008153 Black Pepper CMZZ008154 Bombay Bison Atta CMZZ008155 Bombay Rawa CMZZ005242 Coconut Powder CMZZ008156 Dalchini CMZZ004205 Dalda CMZZ008157 Dry Chilli CMZZ004208 Dry Coconut CMZZ008158 Eating Soda CMZZ008159 Gharam Masala(Badsha powder) CMZZ008160 Tamarind CMZZ004222 Batana CMZZ004227 Haldi powder CMZZ004210 Idli rawa CMZZ004211 Quantity (with unit) 6.000 0.00 0.00 3.600 2.400 12.000 6.000 360.000 1200.000 120.000 12.000 60.000 360.000 480.000 12.000 60.000 480.000 60.000 360.000 2400.000 Earnest Money (In Rs.) Remarks SEALED QUOTATION MAY BE SUPERSCRIBED WITH NO. DATE & DUE FOR OPENING Sec01.1
Sch d. No. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Brief Description of Goods/services Zeera CMZZ004226 Jeera Powder CMZZ008161 Kabuli Chenna CMZZ008162 Kesari(Yellow) CMZZ008163 Kaju Churna 2 PCS CMZZ008164 Lavanga CMZZ004213 L.G.Asafodia CMZZ008165 Marwadi Methy CMZZ005233 Maida CMZZ008166 Mirchi Powder CMZZ008167 Onion CMZZ005436 Ground nut CMZZ004209 Papad CMZZ004214 Plastic Tea Glasses 90 Ml Each CMZZ008168 Putana Dall CMZZ005232 Rai CMZZ004217 Sona masoori rice superfine qlty 1yr old CMZZ004216 Shajeera CMZZ004220 Salt Mota CMZZ008169 Salt CMZZ004221 Sugar CMZZ004219 Quantity (with unit) 60.000 36.000 24.000 144.000 nos 18.000 6.000 144.000 24.000 120.000 48.000 3600.000 480.000 600.000 4320.000 PCS 480.000 36.000 12000.000 36.000 480.000 240.000 2400.000 Sunflower Oil Freedom litre pouch 3000.000 Earnest Money (In Rs.) Remarks Sec01.2
Sch d. No. Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rs.) Remarks 40 CMZZ008170 Ltr 41 Tarbooa ginja CMZZ008171 12.000 42 Tea Powder CMZZ004223 2400.000 43 Thilly CMZZ005228 360.000 44 Toordal CMZZ004224 1800.000 45 Chana dal CMZZ004203 1800.000 46 Udad dal CMZZ004225 1200.000 47 Moong Dall CMZZ008172 1200.000 48 Wheat ata (make :Ashirwad) CMZZ005231 2160.000 49 Garlic CMZZ005349 360.000 50 Scrubbers - nylon Each CMZZ008173 288.000 nos 51 Sabat Daniya CMZZ008174 36.000 52 Methi CMZZ008175 12.000 53 Sambar Powder 777 CMZZ008176 120.000 54 Milk Powder CMZZ008177 120.000 55 Bambino @ 900 gms Each CMZZ008178 480.000 56 Vim (Liquid ) 225 ML Each CMZZ008179 144.000 nos 57 Paper Glasses per glass Each for Tea CMZZ008180 18000.000 nos 58 Joggery CMZZ005435 60.000 59 Nirma / Wheel Powder 500 gms CMZZ008181 480.000 60 Ghee Alsi CMZZ008182 24.000 Hand wash liquid 60.000 Sec01.3
Sch d. No. 61 62 63 64 65 66 Brief Description of Goods/services CMZZ008183 Chole Masala CMZZ008184 Kaju CMZZ008185 Ginger CMZZ005348 Dhaniya CMZZ004206 ilachi CMZZ004212 Quantity (with unit) 60.000 12.000 480.000 60.000 24.000 Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Earnest Money (In Rs.) ONE-BID SINGLE From to during office hours. Remarks Place of sale of tender documents Closing date and time for receipt of tenders 18.01.2019 02:45:00 Place of receipt of tenders INDIA GOVERNMENT MINT, CHERLAPALLY, HYDERABAD Time and date of opening of tenders 18.01.2019 03:00:00 Place of opening of tenders INDIA GOVERNMENT MINT, CHERLAPALLY, HYDERABAD Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.21.1 of GIT) HIMANSHU. Assistant Manager (MM) NOTE: "THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO IGNORED." 2.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 3.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/ received/ opened on the next working day at the appointed time. 4.The tender documents are not transferable. 5. Any security breach by the contracting party will lead to 1. Termination of the Contract 2. Payment of damages (HIMANSHU) ASST.MANAGER(M&M) Sec01.4
FOR GENERAL MANAGER INDIA GOVT. MINT, HYDERABAD PH. 040-27260629...... (Name Designation, Address telephone number etc of the officer signing the document) For and on behalf of... Sec01.5
Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers For Part I & Part II : Refer to our website : http://www.spmcil.com/spmcil/uploaddocument/git.pdf Sec02.1
Sec02.2 Tender Number:6000012223
Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic SIT Provision 04 11.2 Tender Currency Supplier is requested to quote price within 2 Decimal place.quotation with price quote beyond 2 decimal place is ignored. 07 19 Tender Validity 90 days from the date of bid opening 12 50.1, 50.3 Tender For rate Contracts Applicable Sec03.1
PART I Section IV: General Conditions of Contract (GCC) Refer to our website : http://www.spmcil.com/spmcil/uploaddocument/gcc.pdf Sec04.1
Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic 07 19.3 Option Clause Not applicable SCC Provision 08 20.1 Price Adjustment Clause Not applicable 10 22, 22.1, 22.2, 22.4, 22.3, 22.6 Terms and Mode of payments 100% cost of Groceries/ Provisions will be paid within 30 days on monthly basis for the actual quantities drawn and accepted by Mint 11 24.1 Quantum of LD L.D. will be levied for delayed delivery @0.5% of delivered price of the delayed goods/ Services for each week or part thereof subject to a maximum of 10% of undelivered goods/ services. Sec05.1
Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Section VI: List of Requirements Accounting Unit Quantity Amount of Earnest Money 1 CMZZ008150 Biryani Aaku 6.000 0.00 0.00 2 CMZZ008151 AJINOMOTO 3.600 3 CMZZ008152 Ajwan 2.400 4 CMZZ008153 Amchur 12.000 powder 5 CMZZ008154 Black Pepper 6.000 6 CMZZ008155 Bombay 360.000 Bison Atta 7 CMZZ005242 Bombay 1200.000 Rawa 8 CMZZ008156 Coconut 120.000 Powder 9 CMZZ004205 Dalchini 12.000 10 CMZZ008157 Dalda 60.000 11 CMZZ004208 Dry Chilli 360.000 12 CMZZ008158 Dry Coconut 480.000 13 CMZZ008159 Eating Soda 12.000 14 CMZZ008160 Gharam 60.000 Masala(Badsha powder) 15 CMZZ004222 Tamarind 480.000 16 CMZZ004227 Batana 60.000 17 CMZZ004210 Haldi powder 360.000 18 CMZZ004211 Idli rawa 2400.000 19 CMZZ004226 Zeera 60.000 20 CMZZ008161 Jeera Powder 36.000 21 CMZZ008162 Kabuli 24.000 Chenna 22 CMZZ008163 Kesari(Yellow) nos 144.000 23 CMZZ008164 Kaju Churna 18.000 2 PCS 24 CMZZ004213 Lavanga 6.000 25 CMZZ008165 L.G.Asafodia 144.000 26 CMZZ005233 Marwadi 24.000 Remarks SEALED QUOTATION MAY BE SUPERSCRIBE D WITH NO. DATE & DUE FOR OPENING Sec06.1
Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money Remarks Methy 27 CMZZ008166 Maida 120.000 28 CMZZ008167 Mirchi Powder 48.000 29 CMZZ005436 Onion 3600.000 30 CMZZ004209 Ground nut 480.000 31 CMZZ004214 Papad 600.000 32 CMZZ008168 Plastic Tea PCS 4320.000 Glasses 90 Ml Each 33 CMZZ005232 Putana Dall 480.000 34 CMZZ004217 Rai 36.000 35 CMZZ004216 Sona masoori 12000.000 rice superfine qlty 1yr old 36 CMZZ004220 Shajeera 36.000 37 CMZZ008169 Salt Mota 480.000 38 CMZZ004221 Salt 240.000 39 CMZZ004219 Sugar 2400.000 40 CMZZ008170 Sunflower Oil Ltr 3000.000 Freedom litre pouch 41 CMZZ008171 Tarbooa ginja 12.000 42 CMZZ004223 Tea Powder 2400.000 43 CMZZ005228 Thilly 360.000 44 CMZZ004224 Toordal 1800.000 45 CMZZ004203 Chana dal 1800.000 46 CMZZ004225 Udad dal 1200.000 47 CMZZ008172 Moong Dall 1200.000 48 CMZZ005231 Wheat ata 2160.000 (make :Ashirwad) 49 CMZZ005349 Garlic 360.000 50 CMZZ008173 Scrubbers - nos 288.000 nylon Each 51 CMZZ008174 Sabat Daniya 36.000 52 CMZZ008175 Methi 12.000 53 CMZZ008176 Sambar 120.000 Powder 777 54 CMZZ008177 Milk Powder 120.000 55 CMZZ008178 Bambino @ 480.000 900 gms Each 56 CMZZ008179 Vim (Liquid ) 225 ML Each nos 144.000 57 CMZZ008180 Paper nos 18000.000 Sec06.2
Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money Remarks Glasses per glass Each for Tea 58 CMZZ005435 Joggery 60.000 59 CMZZ008181 Nirma / 480.000 Wheel Powder 500 gms 60 CMZZ008182 Ghee Alsi 24.000 61 CMZZ008183 Hand wash 60.000 liquid 62 CMZZ008184 Chole Masala 60.000 63 CMZZ008185 Kaju 12.000 64 CMZZ005348 Ginger 480.000 65 CMZZ004206 Dhaniya 60.000 66 CMZZ004212 ilachi 24.000 Scope of Work: Supply of 66 types of Groceries / Provisions for Mint Canteen for a period of 12 months on Rate Contract basis on firm and fixed rates. The material will be drawn on monthly basis. Terms and Conditions relating to Tender: - 1. Quotation may be submitted on or before scheduled time as mentioned in NIT, with signed Tender Copy in a sealed cover duly super scribing the Tender No and due Date of Opening. 2. Quotations received after due date and time will not be considered for whatsoever reasons. 3. More than one quotation in a single sealed envelope will not be considered 4.Quotation should be valid for 90 Days from the date of opening. 5. Authorized representative of the bidder need to submit the authorization form which is available with the tender document. 6. Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager, India Government Mint, (SPMCIL)# payable at Hyderabad. 7. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the required performance security with in the specified period, its EMD will be forfeited. 8. Security Deposit: If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. an amount equal to 10% of the order value prior to release of PO for faithful execution of the order. The same will be returned within 60 days, beyond the date of completion of all contractual obligations including warranty. Failure in part of the bidder to comply with the PO obligations will lead to forfeiture of SD. 9. Liquidated damages (LD) will be levied @ 0.5% each week subject to a maximum of 10% of the value of delayed quantity of goods / services. Sec06.3
10. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or any of the tenders without assigning any reason. His decision will be final and binding on the tenderer and no correspondence will be entertained in this regard. 11. Foreclosure: The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Short close/foreclose the Purchase/Work order at any given point of time without assigning any reason(s) whatsoever. 12. Please mention your VAT / GST Registration No., PAN No. 13. The bidders may mention whether they come under the MSME Act 2006 & submit the required Certificate. Firms under MSE 2012 Policy will be exempted from any kind of Tender Fee & Earnest Money Deposit (EMD). 14. No revised quotation will be permitted during the validity of the tender. 15. No conditional tender shall be accepted. 16. The bidders have to give quotations on their letter head address for correspondence along with Telephone Numbers and also their E-mails. While submitting your offer, please return the original Tender Enquiry duly signed by you. ADDITIONAL CONDITIONS Quality: The firm has to supply good quality Groceries / Provisions. Prices : The rates quoted for 66 types of Groceries / Provisions will be firm and fixed during the currency of Purchase order i.e. for a period 12 months. Delivery Period: The Canteen Groceries / Provisions will be taken / drawn as per monthly requirement basis for a period of 12 months. Payment Terms: 100% of cost of Groceries / Provisions will paid within 30 days on monthly basis for the actual quantities drawn and accepted by Mint. Delivery : The firm has to deliver the goods at Mint stores for the quantity indented per month. Warranty : In case of rejection of any material, the firm has to replace the same immediately with quality material. Sec06.4
Section VII: Technical Specifications Should be as per Section VI : List of Requirements. Sec07.1
Section VIII: Quality Control Requirements Material to be supplied should be as Section VI: List of Requirements and should be of good quality. Sec08.1
Section XI: Price Schedule Sl.No. Name of Item Total Qty Unit Rate per unit Total Sec11.1
Section XV: Bank Guarantee Form for Performance Security...[insert: Bank's Name, and Address of issuing Branch or Office] Beneficiary:... [insert: Name and Address of SPMCIL] Date:... PERFORMANCE GUARANTEE No.:... WHEREAS... (name and address of the supplier) (hereinafter called "the supplier") has undertaken, in pursuance of contract no... dated...to supply (description of goods and services) (herein after called "the contract"). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of... (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand inrespect thereof should reach the bank note later than the above date.... (Signature with date of the authorized officer of the Bank)...... Name and designation of the officer... Seal, name & address of the Bank and address of the Branch... Name and designation of the officer...... Seal name& address of the Bank and address of the Branch Sec15.1
Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Hyderabad. Subject: Authorization for attending bid opening on 18.01.2019 in the Tender of PROCUREMENT OF GROCERIES/ PROVISIONS FOR MINT CANTEEN. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures 1. 1. Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1