Associated Students Solano Community College Official Meeting Minutes For The Official Meeting Of Tuesday, 26 August 2008 Held at Solano Community College 4000 Suisun Valley Road, Room 626 Fairfield, California 94534 I. CALL TO ORDER: The first Official Meeting of the Associated Students of the Fall 2008 Semester was called to order by Meeting Chairman ASSC President Lillian Nelson at 12:32pm. Chair Nelson recognized ASSC Advisor Dr. Shirley Lewis, who promptly took the roll for all students enrolled in POLSC 50- Student Government. Mr. Wes Wood was absent; Dr. Lewis indicated that his absence was excused. II. SEATING & OATH OF NEW MEMBERS: Chair Nelson welcomed the incoming Fall ASSC Senate to its first Official Meeting. Chair Nelson then recognized Dr. Lewis who then administered the Official Oath of Office to the newly appointed ASSC Senators and Executive Officers, thereby officially seating them at 12:47pm (Wes Wood was absent, and therefore not administered the Official Oath of Office or seated; Wood s seating shall take place at the ASSC Official Retreat Meeting to be held on 30 August 2008). The ASSC Official Roster for the Fall 2008 Semester has been compiled, and appends these Minutes (Ref. Appendix A). Chair Nelson then directed all Senators present to complete, sign, and submit the Official ASSC Elected/Appointed Official Memorandum of Understanding (herein, MOU ), and subsequently turn in said MOUs to Dr. Lewis immediately forthwith. Chair Nelson, Student Trustee Dave Brannen, and Dr. Lewis then commenced with a brief overview of standard parliamentary procedure, highlighting such topics as Robert s Rules of Order, the proper formulation of motions, and the rules of recognition at meetings. III. OFFICIAL ROLL CALL: Chair Nelson then commenced upon a Roll Call of the newly appointed ASSC Senators. Quorum (50% + 1 of Senate present (fractional counts rounded up)) was achieved at 12 Senators present (13 appointed Senators, divided by 2 = 7, + 1= 8). Associate ASSC Member Shombe Davis was present. Newly appointed ASSC Business Senator Wes Wood and ASSC Associate Member Lou Rivera were absent. IV. APPROVAL OF MEETING AGENDA: The Chair then offered to entertain a motion for approval of the first Official Meeting Agenda. The Chair called for discussion on the matter, and it was ascertained that Item V: Executive Board Vacancies should be stricken from the Agenda, as it no longer stood applicable, and that date corrections should be made on Item IX.(B), to reflect the actual date of 16 September 2008 for the proposed ASSC BBQ & Forum. So moved by Sen. Viggiano, seconded by Sen. Nelson to amend the Official Meeting Agenda to strike Item V from the Agenda. No discussion on the amendment took place; Chair Nelson put the matter to a vote. Amendment passed unanimously: 12 YEAS/ 0 NAYS/ 0 ABSTENTIONS. The Agenda being accordingly amended, Chair Nelson expressed that she would entertain a motion to approve the Official Meeting Agenda as amended. Moved by Sen. Viggiano, seconded by Sen. Delgado to approve the Official Meeting Agenda as 1
amended. No discussion took place on the motion; Chair Nelson put the matter to a vote. Motion passed unanimously: 12 YEAS/ 0 NAYS/ 0 ABSTENTIONS. V. PUBLIC FORUM: Per the Agenda, the Chair then afforded the public opportunity to comment to ASSC on items not already slated for business. SCC Political Science Instructor and Ethnic Studies Program Facilitator Dr. Sanford Wright addressed the ASSC regarding the Fall 2008 Ethnic Studies Colloquium Speaker List. Six guest speakers have been scheduled thus far, though Dr. Wright provided information on but three of them. Dr. Wright thanked ASSC for its continued support of the program, and for the opportunity to impart the information. No other public comment was heard. VI. APPROVAL OF MINUTES: No official minutes necessitating approval, Item VII held moot; no vote taken. VII. ADVISOR S REPORT: The Chair recognized Dr. Lewis for the purposes of rendering her official Advisor s report. Dr. Lewis asked all ASSC members to be prompt to the upcoming ASSC Official Retreat taking place on Saturday, 30 August 2008, in order that all requisite business conclude in a timely manner. VIII. INFORMATION ITEMS: Chair Nelson then spoke to informational items before the ASSC. Regarding Item A., Voter Registration, the issue of ASSC possibly sponsoring a voter registration drive was put forward to the Senate for consideration. Dr. Lewis was recognized and stated that SCC Political Science Instructor Thomas Bundenthal has offered to serve as faculty advisor for both the Democratic and Republican clubs this semester, and that the ASSC may wish to undertake the voter registration drive in conjunction with these clubs. Retired SCC DSP Counselor and current student Ted Harding has been manning a voter registration table in the cafeteria this date, and ideally would like to keep it manned daily, if possible. A sign-in sheet for potential scheduling of ASSC representatives to this table was circulated, and appends these Minutes (Ref. Appendix B). Legislative Advocate Michael La Riviere and Student Trustee Dave Brannen offered to coordinate these combined efforts. A proposal for presenting candidate fact sheets to be solicited from the Solano County Registrar of Voters, and a general forum detailing the Presidential Candidates platforms on the issues were proposed and will come for action at the next Official Meeting; should it be approved, it will become the purview of the Student Issues Committee, pursuant to the Governing Documents of the ASSC. Chair Nelson then spoke to Item B., Solano Daze, iterating the importance of prompt planning of the weeklong schedule of events to take place from 15-19 September, 2008. With specific regard to the proposed BBQ event, various members suggested prices, possible student ID discounting, and menu items. A BBQ Committee was formed with Pres. Nelson acting as Chair; a Committee signup sheet was circulated, and appends these Minutes (Ref. Appendix C). Items A & B will come back for action by the Student Senate at a subsequent Official Meeting. SENATOR NIEVE DEPARTED THE MEETING @ 1:18PM; QUORUM UNAFFECTED. At this time, Sen. Erickson moved to recognize Mr. Quinton Crawford, a member of the public, for the purposes of informing the ASSC about voter registration-related issues. The motion was seconded by Sen. Algeré; no discussion was held on the motion. Chair Nelson put the matter to a vote. Motion passed unanimously: 12 YEAS/ 0 NAYS/0 ABSTENTIONS. Pursuant to such resolution, Chair Nelson recognized Mr. Crawford, who spoke to the issue of the Solano County Obama Campaign and the need to push for increased voter registration & participation throughout the County. Mr. Crawford suggested a presentation be exhibited demonstrating an imagining of life during a future McCain 2
IX. and/or Obama administration; he then thanked the ASSC for its time and deference in allowing him to speak. SENATOR NIEVE RETURNED TO THE MEETING @ 1:22PM. Dr. Lewis was recognized and suggested that Mr. Crawford contact both the Democratic Club and Republican Club representatives on campus to coordinate efforts in this regard. Chair Nelson then spoke to the issue of Item C., Timesheets. Timesheets will be available soon, and the procedures for completing them will be addressed in detail at the upcoming ASSC Retreat. The Chair then spoke to the issue of Item D., Bulletin Board Assignments. Tentative assignments were made, and a list compiled. Said list appends these Minutes (Ref. Appendix D). Chair Nelson then recognized Dr. Lewis, who spoke to the issue of Item F., Budget Overview. Dr. Lewis advised the Student Senate of its responsibility to promptly adopt an annual budget and to provide good stewardship of student funds. The budget will come forward for action by the Student Senate at a subsequent Official Meeting. The Chair then spoke to the issue of Item E., Committee/Governing Board Report Assignments. Assignments to the various campus-wide and ASSC standing committees were made; a membership list was compiled, and appends these Minutes (Ref. Appendix E). ASSOCIATE MEMBER SHOMBE DAVIS DEPARTED THE MEETING @ 1:52PM. Chair Nelson then returned to the issue of Item F., Budget Overview. The Chair suggested the item be deferred to the ASSC Official Retreat of 30 August 2008. So moved by Sen. Panduro, seconded by Sen. Gigante. No discussion occurred on the motion. The Chair called for a vote. Motion passed unanimously: 12 YEAS/ 0 NAYS/0 ABSTENTIONS. Chair Nelson then spoke to the issue of Item G., ASSC Official Retreat, Saturday, 30 August 2008, 9am-3pm. Chair Nelson reiterated the necessity of the Retreat, and requested all members to arrive promptly and prepared. The Chair then spoke to the issue of Item H., Mandatory Attendance of Governing Board Meeting; Picture Day. The Governing Board Meetings will be covered on a revolving schedule by individual Senators this Fall Semester. A schedule will be compiled, and individual Senators will alternate responsibility of delivering the official ASSC report at each Meeting of the SCC Governing Board of Trustees. The ASSC Executive Council will assist in the preparation of such reports. The ASSC will be officially presented to the Governing Board at one of its meetings early in the semester; this will be a mandatory meeting for all members of ASSC, and a picture will be taken prior to the presentation. The tentative date for this presentation is at the Wednesday, 1 October 2008 Governing Board Meeting; however, this date may change. Dr. Lewis will advise all concerned accordingly. Senators Linis, Nieve, and Viggiano commented briefly regarding the importance of scheduling, attire, and decorum of this event. Chair Nelson then spoke to the issue of Item I., Master Campus Enrichment Plan. The Chair described the established Master Campus Enrichment Plan, the ASSC monetary contribution to said plan, and how the ASSC can review the plan (Dr. Lewis is in possession of a copy). The ASSC Executive Council will bring a copy of the Plan to the upcoming Retreat for the Senators perusal. The Chair then spoke to Item J., 1400 Building Update. Chair Nelson suggested that the item be deferred for in-depth discussion at the upcoming Retreat, pending advice and consent of the Student Senate. So moved by Sen. Erickson, seconded by Sen. Panduro. A general discussion ensued on the matter, and Sen. Nieve expressed support for such a measure. No further discussion being necessary, Chair Nelson put the matter to a vote. Motion passed unanimously: 12 YEAS/ 0 NAYS/0 ABSTENTIONS. ACTION ITEMS: No action items pending, no action taken. 3
X. ANNOUNCEMENTS: Chair Nelson spoke to the issue of pending Announcements before the ASSC. The Inter-Club Council (ICC) shall meet on the 1 st and 3 rd Thursday of each month, from 12:30pm-1:30pm in Room 626. Active clubs are required to dispatch representatives to such meetings of the ICC. Club renewal packets are available in the Student Development Office (Room 1106), and must be accurately completed, endorsed, and submitted by the established deadline published in the ASSC Student Newsletter. Chair Nelson recognized various members of the ASSC, who each in turn spoke to his/her affiliation with various student clubs active on campus. XI. OPEN DISCUSSION: The Chair then presented the table for Open Discussion. Student Trustee Brannen was recognized, and reminded all members to complete their MOUs and submit them to Dr. Lewis prior to adjourning the Meeting. Sen. Gigante spoke to the issue of incorrect maps and signage being prevalent throughout the District. Dr. Lewis requested that Student Trustee Brannen address the issue with SCC Superintendent/President Fisher at their next scheduled cluster meeting. Chair Nelson addressed the issue of cell phone and other electronic device usage during Official Meetings, noted that such use is prohibited, and directed that all such devices be turned off or to silent mode throughout the Meetings. Sen. Nieve was then recognized, and stated that she needed her device for emergencies, and had clarified her deviance with said policy to Dr. Lewis. Chair Nelson stated that all such devices should be powered down, and that none needed to be powered up during the Official Meetings. Chair Nelson then recognized Sen. Vilchis, who requested that duties of ASSC Members be expressly delineated for everyone. Chair Nelson acceded to this request, and confirmed that such details would be disseminated at the Retreat. XII. ADJOURNMENT: No further business being set before the ASSC, the Chair entertained a Motion to Adjourn the Official Meeting of 26 August 2008 of the Associated Students of Solano Community College. So Moved by Sen. Gigante, seconded by Sen. Viggiano. No discussion presenting, Chair Nelson put the matter to a vote. Motion passed unanimously: 12 YEAS/ 0 NAYS/0 ABSTENTIONS. Pursuant to this resolution, Chair Nelson adjourned the Official Meeting at 2:37pm. I, The Undersigned, Acting in My Capacity as Secretary Pro Tempore of the Associated Students of Solano Community College, Do Hereby Attest and Affirm the Accuracy of These Official Minutes of the Official ASSC Meeting of Tuesday, 26 August 2008, and Hereby Certify Them to be True and Complete to the Best of My Knowledge and Ability. Witness My Hand in Testament to Same: /S/ Date: 30AUG08 David R. Brannen, Secretary Pro Tempore Associated Students of Solano Community College 4000 Suisun Valley Road, Fairfield, California 94534 Ratified and Adopted by the Student Senate on SAT., 30 AUGUST 2008 : /S APPROVED /S/ Lillian Nelson, ASSC President David R. Brannen, Secretary Pro Tem 4
APPENDIX A Associated Students of Solano Community College Official Roster Fall 2008 Executive Board President Vice President Legislative Advocate Student Trustee Secretary Treasurer Public Relations Officer Student Senate Governing Board Representative Business Senator Business Services Senator Career Technical Education Senator Academic Curriculum Senator Vocational Curriculum Senator Diversity Affairs Senator Fine/Applied Arts Senator Health/P.E. Senator Humanities Senator Science/Math Senator Student Services Senator Social Science Senator Associate Members: Lillian Nelson Camilla Casey Michael La Riviere David Brannen VACANT VACANT VACANT Anthony Rivera Wes Wood Michael Nelson Dakota Viggiano Antonio Algeré Alma Delgado Erique Gigante Kat Robinson Anna Erickson Ivy Nieve Patrick Linis Cecilia Panduro Julie Vilchis Shombe Davis Lou Rivera 5
APPENDIX B Official ASSC Voter Registration Drive Signup List Name Cecilia Panduro, Student Services Senator Alma Delgado, Vocational Curriculum Senator Days/ Times Available T/Th 12pm-1pm Tues. 12pm-1pm Dakota Viggiano, Career Technical Education Senator T/W 12pm-1pm Patrick Linis, Science/Math Senator Fri. 12pm-1pm Shombe Davis, Associate Member Fri. Any Time Julie Vilchis, Social Science Senator T/Th 12pm-1pm Anna Erickson, Health/P.E. Senator Fri. Any Time Antonio Algeré, Academic Curriculum Senator Tues. 2:30pm-4:30pm+ Michael La Riviere, Legislative Advocate Thurs. 11:00am+ Camilla Casey, Vice President Dave Brannen, Student Trustee Thurs. 10am-12pm At-Large as Needed & as Available 6
APPENDIX C Barbeque Committee Chair: Lillian Nelson, President Michael Nelson, Business Services Senator (707) 567-1870 Anthony Rivera, Governing Board Representative (707) 580-2084 Kat Robinson, Fine/Applied Arts Senator (707) 344-3842 Shombe Davis, Associate Member shombedavis@yahoo.com Julie Vilchis, Social Science Senator (707) 712-3654 Anna Erickson, Health/P.E. Senator (702) 689-2996 aerickso@students.solano.edu Antonio Algeré, Academic Curriculum Senator (707) 655-0939 Camilla Casey, Vice President (707) 631-9366 7
APPENDIX D ASSC Bulletin Board Assignments Fall 2008 Building Responsible Individual(s) 100 - Library Anthony Rivera, Governing Board Representative 200 - Children s Center Antonio Algeré, Academic Curriculum Senator 300 - Science Patrick Linis, Science/Math Senator 400 - Student Services Cecilia Panduro, Student Services Senator 500 - Business Alma Delgado, Vocational Curriculum Senator 600 - Administration Lillian Nelson, President 700 - Humanities Julie Vilchis, Social Science Senator 800 - Multi-Disciplinary Erique Gigante, Diversity Affairs Senator 1200- Theater Kat Robinson, Fine/Applied Arts Senator 1300- Fine Arts Ivy Nieve, Humanities Senator; Wes Wood, Business Senator 1400- Student Center Michael La Riviere, Legislative Advocate 1500- Math/Engineering Antonio Algeré, Academic Curriculum Senator 1600- Cosmetology Michael Nelson, Business Services Senator 1700- Gym Anna Erickson, Health/P.E. Senator 1800A/B Ivy Nieve, Humanities Senator; Wes Wood, Business Senator Career Tech Ed/ Auto/Welding & The Tempest Kiosks Vacaville Center Vallejo Center Dave Brannen, Student Trustee Dakota Viggiano, Career Technical Education Senator Enrique Gigante, Diversity Affairs Senator 8
APPENDIX E ASSC Official Committee Assignments Fall 2008 CAMPUSWIDE COMMITTEES FABPAC (Financial and Budget Planning Advisory Council) Wes Wood, Business Senator Michael Nelson, Business Services Senator Lillian Nelson, President Curriculum Committee Antonio Algeré, Academic Curriculum Senator Alma Delgado, Vocational Curriculum Senator Erique Gigante, Diversity Affairs Senator Dakota Viggiano, Career Technical Education Senator Shared Governance Council Lillian Nelson, President Dave Brannen, Student Trustee Michael La Riviere, Legislative Advocate College Review Board Rep. #3: Lillian Nelson, President Camilla Casey, Vice President Ivy Nieve, Humanities Senator Antonio Algeré, Academic Curriculum Senator Food Service Advisory Committee Julie Vilchis, Social Science Senator Alma Delgado, Vocational Curriculum Senator Lillian Nelson, President Staff Diversity Advisory Council Erique Gigante, Diversity Affairs Senator Michael La Riviere, Legislative Advocate 9
ASSC STANDING COMMITTEES Political Activities Committee ASSC Official Minutes of Official Meeting of 26AUG08 APPENDIX E (Continued) Chair: Michael La Riviere, Legislative Advocate Dave Brannen, Student Trustee Ivy Nieve, Humanities Senator Cecilia Panduro, Student Services Senator Julie Vilchis, Social Science Senator Sports Promotion Committee Chair: Anna Erickson, Health/P.E. Senator Dakota Viggiano, Career Technical Education Senator Anthony Rivera, Governing Board Representative Ivy Nieve, Humanities Senator Alma Delgado, Vocational Curriculum Senator Student Issues Committee Chair: Cecilia Panduro, Student Services Senator Camilla Casey, Vice President Erique Gigante, Diversity Affairs Senator Kat Robinson, Fine/Applied Arts Senator Anthony Rivera, Governing Board Representative Michael Nelson, Business Services Representative Michael La Riviere, Legislative Advocate Ivy Nieve, Humanities Senator Antonio Algeré, Academic Curriculum Senator Anna Erickson, Health/P.E. Senator 10