Cassia County Board of Commissioners

Cassia County Board of Commissioners Cassia County Courthouse Commission Chambers 1459 Overland Ave. Room 206 Burley, ID 83318 www.cassiacounty.org Board Members: Phone: (208) 878-7302 Dennis Crane, Chair (District #3) ~ dcrane@cassiacounty.org Fax: (208) 878-9109 Paul Christensen, Member (District #1) ~ pchristensen@cassiacounty.org Bob Kunau, Member (District #2) ~ bob.kunau@cassiacounty.org 9:00 AM The Cassia County Board of Commissioners met this day in regular session in the Commission Chambers of the Cassia County Courthouse. Dennis Crane Chairman was excused. 1) 11/14/2016 9:06 AM Motion to Approve Bob Kunau Member to act as Chairman in the absence of Chairman Crane, who is excused. 11/14/2016 9:13 AM Motion: Acting Chairman today in the absence of Chairman Crane, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 2) Call to Order 3) Pledge of Allegiance and Prayer 4) 11/14/2016 9:11 AM Amendment of Agenda a. Add LHRIP grant discussion to agenda for Road and Bridge 11/14/2016 9:11 AM Motion: Add LHRIP matter to the agenda item, Action: Amend Agenda under Idaho Code 74-206 (4) (c) (reason for amendment): the matter came in late (good faith reason why it was not included on the original posting): late getting things put together for that grant, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. 5) 11/14/2016 9:12 AM Roll Call Roll Call. Present: Kerry D. McMurray - Administrator, Bob Kunau Member (Acting Chairman), Paul Christensen - Member, Doug Abenroth - County Attorney, Joseph W. Larsen - Clerk of the Board. 6) 11/14/2016 9:12 AM Review Calendar, Meetings, and Correspondence a. Larsen reported correspondence from the Idaho Public Defense Commission stating grant funds can be used in any area for enhancing those services. b. McMurray said he asked Public Defender Dennis Byington to review his suggestions for expenditures to meet their needs at the next Public Defender Meeting. 1 P a g e

7) 11/14/2016 9:17 AM County Road and Bridge Report a. Ivan McCracken has worked up a grant application with Sam Adams for the EY Road gravel crushing and construction project. b. The total cost of the project is $150,000.00. They are applying for $100,000 in grant funding. That project is scheduled to be completed in the summer months of 2018. c. The grant application is due on 11/20/2016. 11/14/2016 9:19 AM Motion: Signing of the LHRIP Grant Application for the County Road and Bridge Department as presented, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. d. Larsen said Deputy Auditor Carrie Merrell is working hard to have the annual Road and Street Report completed for that grant application. 8) 11/14/2016 9:20 AM Personnel Matters: a. Change of Status i. Cassia County Sheriff s Office (CCSO) Transfer of Detention Deputy Nicole Stewart to Court Security Bailiff 1. Stewart s current pay includes differential pay that is not part of the new position. 2. The board deducted $0.28 from her wages to reflect that. ii. Mini-Cassia Criminal Justice Center (MCCJC) Voluntary Resignation of Detention Deputy Julio Victoria b. A CCSO employee is pursuing costs of court reimbursement for a CCSO case. County Policy may include our liability to pay that reimbursement according to Abenroth. c. Time Cards Road and Bridge Supervisor Sam Adams is in order. 9) 11/14/2016 9:24 AM Junior College Residency Applications Review and Discussion 11/14/2016 9:24 AM Motion: Recommendations of the Clerk's Office to approve 12 Certificate of Residency applications as presented, Action: Approve, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. 11/14/2016 9:40 AM Motion: Change of Status Requests as presented, Action: Approve, Moved by Bob Kunau - Member, Seconded by Paul Christensen - Member. 10) 11/14/2016 10:35 AM Discussion Regarding Arena Seating for Fair Grounds a. More work needs to be done in regards to this matter. b. McMurray explained the bid process through a Minnesota company. They have a system that would work to put in bleachers. In Idaho, they must have a public works license. c. The County could do the contracting. They need to be clear legally pertaining to that contracting relationship with a Minnesota company. Idaho Code 67-2807 addresses allowance of joint purchasing agreements. 2 P a g e

d. Instead of putting the whole project out for bids, McMurray suggested the County could just purchase of the equipment and they could become the contractor. e. At issue is compliance with the Public Works requirements. f. McMurray and Kunau suggested postponing the matter for two weeks. g. Christensen asked for a competitive bid. It was pointed out that would require an engineer to draw up specifications. The other bid includes engineer work. 11) 11/14/2016 10:45 AM Review and Comment on Public Defense Proposed Standards a. Christensen said his concerns regarding public defense are budgetary. b. Larsen expressed concern, as did the Idaho Association of Counties, regarding the levels of cases per defense attorney. c. Christensen asked McMurray to send a letter that they are evaluating budgetary impacts. 12) 11/14/2016 10:52 AM Review and Execute Underwriting Management Experts Disclosure Form and United States Fire Disclosure Statement. a. McMurray said this is to allow MBA to get quotes for insurance. b. MBA will fill in the details regarding exposure. 11/14/2016 10:53 AM Motion: Signing the Underwriting Management Experts Disclosure Form and United States Fire Disclosure Statement., Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 11/14/2016 10:54 AM Review and Execute Letter of Support for Cassia County Historical Society Grant Application c. Rod Smith and Valerie Bowen from the Historical Society asked for a letter of support to restore school house at the property. d. The letter of support was read by McMurray. 11/14/2016 10:55 AM Motion: Sign letter of support for the Historical Society for a grant application, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 13) 11/14/2016 10:56 AM Execute Amended Resolution No. 2016-024 Regarding Surplus K-9 a. This was done previously but there was a mix-up with resolution numbers. b. This assigns the correct resolution number. 11/14/2016 10:57 AM Motion: Sign surplus Canine, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 14) 11/14/2016 11:07 Review and Approve Minutes 11/14/2016 11:23 AM Motion: Minutes from 11/7/2016, Action: Approve, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. 3 P a g e

15) 11/14/2016 11:07 AM Review and Approve Payables 11/14/2016 11:23 AM Motion: Payables from 11/14/2016, Action: Approve, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. SCHEDULED INFORMATION AND ACTION AGENDA ITEMS 16) 11/14/2016 9:25 AM Snowmobile Advisory Committee Annual Report a. They have experienced problems with plans for the warming hut in Heglar. b. The location was moved about 100 yards from the location of their original plans. c. The US Forest Service is holding things up on the plan. d. The President of the Snowmobile Club and the Snowmobile Advisory Board has been sued for negligence from the US Forest Service regarding the fire damage at the warming hut in Sublett. A notice of claim was also sent out to those who were involved in the fire at the facility. e. Christensen asked McMurray to follow up with Chuck Larson regarding that situation. f. The groomer has been fixed and is ready to go. They are prepared for snowfall. 17) 11/14/2016 9:43 AM Canvass Elector Results from 11/08/2016 General Election a. Elections Director Susan Keck presented the results of the election to the board. b. There was a record turnout for early voting, absentee voting, registrations, and overall voter turnout. c. The General Election went well with very few complications. 11/14/2016 9:58 AM Motion: Sign Documentation of the County approving the Canvass of the Elector Results, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 18) 11/14/2016 9:59 AM Indigent Matters 11/14/2016 9:59 AM Motion: To consider Indigent matters of a personal nature that are exempt from disclosure under Idaho Code 74-106 (6), Action: Enter Executive Session under Idaho Code 74-206 (1) (d), Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Bob Kunau, Acting Chairman, Paul Christensen, Member. 11/14/2016 10:21 AM Motion: Indigent recommendations of the Social Services Director upon exit of Executive Session, Action: Approve, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. 19) 11/14/2016 10:21 AM Consider Approval for Door Purchase at MCCJC a. The south bay overhead door discussed during the quarterly MCCJC inspection is no longer functional. 4 P a g e

b. They would have to pay $1,000 for damage repair and $800 a year for maintenance with the current door. The cost to purchase a new door through Morgan Door Company will be $4,560. The north bay door has already been replaced. c. Morgan Doors cannot fix the current door due to the gauge of the metal as thin as it is. They will make sure the two doors look similar. d. Bean doors or handcuffing doors that were also discussed have been ordered. They are saving over $500 a door by not having them keyed and only having a door knob. 11/14/2016 10:24 AM Motion: Replacement of the south bay overhead door at the MCCJC by Morgan Door Company in the amount of $4,560, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 20) 11/14/2016 10:26 AM Deliberate on Closing Courthouse Offices at 12:00 p.m. Friday, 11/25/2016 a. Larsen asked the board to discuss closing of the courthouse at noon on the Friday following Thanksgiving. He said some counties close on that day all day, some half day, and others stay open the entire day. He desired to follow the same protocol that Minidoka County does in closing the Recorder s office at noon to facilitate title companies closing as well. He asked for the latitude to make the decision that best fits his department s needs and requirements and to help employees be with their families. b. Discussion surrounded the necessities, where it exists, of each departments on that day. Comments were provided regarding what is done and what is required by Undersheriff Warrell, Clerk Larsen, and Prosecutor Abenroth. Trading that day for another holiday was suggested by Warrell. Abenroth discussed equity, fairness, and also legal issues for court closures. c. Christensen desired to keep things as they have been done historically and rely on department heads to keep things going appropriately. Larsen asked if a motion could be made to that affect. d. It was clarified that employees will not receive compensation for hours not worked that day. 11/14/2016 10:35 AM Motion: Allow department heads to have the latitude to make the decision as to what their hours will be on the Friday following the Thanksgiving holiday, Action: Approve, Moved by Paul Christensen - Member, Seconded by Bob Kunau - Member. 21) 11/14/2016 10:59 AM Waterways Committee Annual Report a. Dick Randklev reported on waterways projects they are working on. They spent money on Porta Potties in Oakley and Declo as well as maintenance in Declo. b. They have a carryover of about $30,000. They want to support the Sheriff s Office with a boat. c. James Bohlen has not been attending as he has had medical issues. d. They would like to put a ramp in at Oakley if they can get approval from the canal company. e. Larsen reported on an internal audit of the Waterways Committee revenues and expenses. All funds were accounted for. 5 P a g e

22) 11/14/2016 11:24 AM Adjournment 11/14/2016 11:24 AM Motion: Today's meeting of the Board, Action: Adjourn, Moved by Paul Christensen, Member, Seconded by Bob Kunau, Member. 6 P a g e

APPROVED: /s/ Bob Kunau, Acting Chairman CLERK OF THE BOARD: /s/ Joseph W. Larsen 7 P a g e

8 P a g e COUNTY EXPENDITURES ATTACHMENT

11/14/2016 COUNTY EXPENDITURES DEPARTMENT FUND/DEPT AMOUNT 104 Current COUNTY COMMISSIONERS 104.401 $0.00 Expense AUDITOR & RECORDER 104.402 $35.00 Fund TREASURER 104.404 $519.94 ASSESSOR 104.405 $0.00 PUBLIC DEFENDER 104.408 $315.00 AGRICULTURAL EXTENSION 104.410 $704.38 COUNTY BUILDING 104.411 $122.02 JUDICIAL CENTER 104.412 $852.87 BOARD OF HEALTH 104.413 $0.00 PLANNING & ZONING 104.414 $169.85 GENERAL 104.415 $433.45 CIVIL DEFENSE 104.416 $156.22 COUNTY ELECTIONS 104.417 $82.80 LAW ENFORCEMENT BUILDING 104.418 $693.73 COUNTY ADMINISTRATION 104.419 $0.00 VETERANS SERVICE OFFICER 104.421 $0.00 CURRENT EXPENSE FUND TOTAL $4,085.26 Dedicated SOCIAL SERVICES 105.502 $1,025.75 FUNDS CONFLICT PUBLIC DEFENDER 105.504 $555.50 CASSIA COUNTY COURTS 106.602 $412.25 COUNTY ROAD & BRIDGE 107.707 $1,993.53 WEED & PEST 108.708 $16,283.35 SOLID WASTE 109.709 $0.00 AMBULANCE SERVICE 110.710 $0.00 FAIR EXHIBITS 111.711 $0.00 HISTORICAL SOCIETY 112.712 $0.00 COMMUNITY COLLEGE 113.713 $0.00 REVALUATION 114.714 $0.00 9-1-1 COMMUNICATIONS 115.715 $0.00 CONSOLIDATED ELECTIONS 116.716 $0.00 COUNTY WATERWAYS 117.717 $0.00 COUNTY SNOWMOBILE 118.718 $153.49 ASSESSOR TRUST 123.323 $0.00 EMERGENCY MEDICAL SERVICE 133.733 $0.00 NARCOTICS SEIZED ASSETS 134.334 $0.00 CASSIA DRUG TASK FORCE 136.736 $0.00 D.A.R.E. TRUST 137.737 $674.00 PHYSICAL FACILITIES 144.744 $0.00 ADULT MISDEMEANOR PROB TRUST 149.349 $0.00 ADULT MISDEMEANOR PROBATION 149.749 $1,082.35 VIOLENT PREDATOR ACCOUNT 150.750 $0.00 BOX ELDER COUNTY BOOKMOBILE 151.751 $0.00 WIDOW BENEFIT TRUST 198.798 $0.00 DEDICATED FUNDS TOTAL $22,180.22 130 Justice JUSTICE FUND 130.330 $398.50 Fund CLERK OF THE DISTRICT COURT 130.803 $0.00 JUVENILE JUSTICE 130.805 $0.00 PROSECUTING ATTORNEY 130.807 $349.80 CORONER 130.809 $500.00 SHERIFF - PATROL 130.821 $1,975.35 SHERIFF - INVESTIGATIONS 130.822 $275.54 SHERIFF - DISPATCH 130.823 $19.85 SHERIFF - ADMINISTRATION 130.824 $5,170.18 M-C CRIMINAL JUSTICE CENTER 130.827 $11,828.40 M-C JUVENILE DETENTION CENTER 130.828 $0.00 CITY OF BURLEY PATROL 130.851 $3,787.97 CITY OF BURLEY INVESTIGATIONS 130.853 $306.27 JUSTICE FUND TOTAL $24,611.86 Rev. 2016_01_26 TOTAL EXPENDITURES $50,877.34

10 P a g e ATTENDANCE LOG ATTACHMENT

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