SHASTA COUNTY BOARD OF EDUCATION Shasta County Office of Education 1644 Magnolia Ave. Redding, CA 96001 October 8, 2008 Regular Board Meeting MINUTES: ADOPTED 1. Call Meeting to Order The meeting was called to order by President Fasking at 2:00 p.m. Members Present Linda Bradford Derek Fasking, President Diane Gerard Rhonda Hull, Vice President Linda McBride (departed at 4:15 p.m.) William Stegall Susan Wilson (arrived 2:05 p.m.) Zach Enmark, Student Member Connie Gardner, Student Member Administrators Present Tom Armelino, Superintendent of Schools Judy Flores, Assistant Superintendent, Instructional Services (departed at 3:15 p.m.) Adam Hillman, Assistant Superintendent, Administrative Services Kathy Thompson, Assistant Superintendent, Early Childhood Services Others Present Robin Beeson, Executive Assistant (Recording Secretary) (NOTE: The following listed their name and representation on a sign in sheet, there may have been others in attendance. Those in attendance may have attended only a portion of the meeting. Shayne Hale, SCOE Robert Shemwell, SCOE Sally Burnham, SCOE Mari Moore, SCOE Lori Duckett, SCOE De An Miller, SCOE Julie Tirado, SCOE Roseann Adams, Redding School District Diane Kempley, Redding School District Cindy Gomes, SCOE Evie Lechleiter, SCOE Rossana Roman, SCOE Dan Ostrowski, SCOE
2. Pledge of Allegiance Connie Gardner led the Pledge of Allegiance. 3. Public Forum/Hearing of Persons Wishing to Address the Board 3.1 School District Representatives 3.2 Bargaining Unit Association Representatives 3.3 Other Items for Discussion 4. APPROVAL OF REGULAR AGENDA President Fasking noted that a recess would occur at approximately 4:00 p.m. for a group photo of the Board to be taken. ACTION: Board Member Hull moved to approve the Regular Agenda as submitted. Board Member McBride seconded the motion. The motion passed by majority vote as follows: AYES: NOES: ABSTENTIONS: ABSENT: Bradford, Fasking, Gerard, Hull, McBride, Stegall None None Wilson 5. APPROVAL OF CONSENT AGENDA 5.1 General: 5.1.1 Approval of September 10, 2008 Regular Board Meeting Minutes 5.1.2 Approval of September 24, 2008 Regular Board Meeting Minutes 5.2 Human Resources: 5.2.1 Approval of Credentials and Oaths for Temporary Certificates 5.3 Administrative Services: 5.3.1 Approval of Resolution Fixing the Appropriations Limit as Required by the Gann Amendment 5.3.2 Approval of Revision to Administrative Regulation 3543 Business and Noninstructional Operations Transportation Safety and Emergencies 5.4 Instructional Services: 5.4.1 Approval of Revision to Administrative Regulation 0430 Philosophy, Goals, Objectives and Comprehensive Plans Comprehensive Local Plan for Special Education 5.4.2 Approval of Revision to Board Policy and Administrative Regulation 0450 Philosophy, Goals, Objectives and Comprehensive Plans Comprehensive Safety Plan 5.4.3 Approval of Revision to Board Policy 5113.2 Students Work Permits
5.4.4 Approval of Revision to Administrative Regulation 5125 Students Student Records 5.4.5 Approval of Board Policy and Administrative Regulation 6146.1 Instruction High School Graduation Requirements 5.4.6 Approval of Administrative Regulation 6146.2 Instruction Certificate of Proficiency/High School Equivalency ACTION: Board Member Gerard moved to approve the Consent Agenda as submitted. Board Member McBride seconded the motion. The motion passed by majority vote as follows: AYES: NOES: ABSTENTIONS: ABSENT: Bradford, Fasking, Gerard, Hull, McBride, Stegall None None Wilson 6. RECOGNITION: 6.1 Recognition of Retiring or Resigning Employees with Five or More Years of Service to the Shasta County Office of Education Superintendent Armelino reported that Junette Gail Malloy, Sign Language Interpreter, was unable to attend the meeting for recognition of retirement after 23 years of service to the County Office. A recognition plaque will be sent to Ms. Malloy. 6.2 Heide Hatcher for Letter Received from Barbara Zlotowski Regarding Whiskeytown Environmental School Superintendent Armelino shared that a letter was received from a parent, who is also a nurse for the County Office, regarding the positive affect she saw on children while she attended WES with her son. He indicated that Heide Hatcher and some of the WES staff were in attendance for this recognition and noted the passion they have for the program. He commended Ms. Hatcher for her creative ways to continue to offer programs to students when faced with budget cuts. Others shared positive words about Ms. Hatcher and WES and the impact the program has had on children. Ms. Hatcher introduced the staff in attendance and noted that the program is successful due to their work. WES staff commented on the high standards that Ms. Hatcher has set which allows them to operate an outstanding program for children. Ms. Hatcher thanked the Board and administration for their support. 6.3 Evie Lechleiter and Transportation Team for Letter Received from Diane Kempley Regarding Evacuation of Turtle Bay School Adam Hillman, Assistant Superintendent of Administrative Services, noted that Diane Kempley and Roseanne Adams of Redding School District are both in attendance which gives a perspective of the work done by Transportation. He commended Evie Lechleiter, Director of Transportation, and her staff for the services they provide to the County Office, Redding School District, and Anderson Union High School District. Ms. Kempley and Ms. Adams indicated that they were faced with having to evacuate Turtle Bay School due to a nearby fire. Transportation was there in a matter of minutes and within 20 minutes they moved 700 plus students and staff to a safe place. Ms. Kemply and Ms. Adams commended Transportation for their exceptional
customer service and commented on how much they appreciate the partnership between the County Office and their district. Ms. Lechlieter expressed her appreciation for the partnership as well and indicated that it was a team effort. 7. PRESENTATION: 7.1 Board Webpage Redesign A preview of the County Office website was presented. President Fasking, Board Member Hull, and Diane Gerard worked with Superintendent Armelino and IT on the Board s webpage. Board Members were encouraged to submit a personal statement to Robin Beeson for inclusion on the page with Board Member pictures and areas they represent. Superintendent Armelino discussed the process for the redesign of the website that is planned to go totally live on January 1 st. Discussion took place regarding the various options available with the new website. 8. ACTION: 8.1 Administrative Services: 8.1.1 Consider Approval of Resolution Requesting Oasis Community School Cafeteria, Gymnasium and Classroom Project Approval Assistant Superintendent Hillman reported that the resolution included in the Board packet is the result of discussions at the previous Board meeting. It has been reviewed by legal counsel and represents the process that will be followed for the project to be done at Oasis Community School. ACTION: Board Member Stegall moved to approve item 8.1.1 as submitted. Board Member Wilson seconded the motion. The motion was approved unanimously. 9. SUPERINTENDENT S REPORT: Superintendent Armelino reported that an evening dinner meeting was held with the leadership teams of the bargaining units and Cabinet. He shared a copy of the agenda with the Board and indicated that the meeting was fun, very informative, and a wonderful opportunity to meet with our union leadership. The time was used to explain projects and work that is being done internally and with partnerships. They reviewed the Mission Statement/Vision and how they tie in with the Board s goals. Accomplishments over the past couple of years were reviewed and how they tie in with the Mission Statement. The importance of regional leads and County Office representation on committees was shared. The budget was discussed and attendees were informed that difficult times are ahead and how it is important to work together. Superintendent Armelino indicated that he would like to do these meetings on a regular basis in the fall and spring. The bargaining unit leaders expressed an interest in doing them more often. Superintendent Armelino welcomed the Board to attend. The Board indicated that if it is appropriate, Superintendent Armelino could notify the Board Members when the meetings are and those interested could attend. The Board complimented Superintendent Armelino for the work he has done with the bargaining units. 2008/09 Goals Update Goal #1 Shayne Hale, Director of Facilities, Maintenance and Operations reported that the final edit of the Facilities Master Plan is being worked on for the October 22, 2008, Board Planning Session. He reviewed some of the items that will be revised as a result of the review of the draft plan.
Goal #2 Dan Ostrowski, Director of Information Technology reported that the installation of the new core switch will be done over the upcoming weekend. The website redesign project is on track and they are moving forward with the PC replacement project per the Technology Master Plan. Mr. Ostrowski explained funding for projects and discussed staffing struggles they have encountered. Goal #3 Kathy Thompson, Assistant Superintendent of Early Childhood Services reported that ECS is continuing to focus on curriculum at their staff meetings. Teachers will be providing training for instructional assistants on programs and procedures as well as curriculum. Board Member McBride asked if ECS could work with CCAEYC on new research from training that Kathy Barry, ECS Principal, is attending. Ms. Thompson will follow up on this inquiry. Goal #4 Robert Shemwell, Director of Instructional Services reported that in September the intake assessment was implemented in the Alternative Education program. Teachers are assessing data and working together through weekly collaboration meetings. Mr. Shemwell reviewed the meeting schedule provided in the Board packet and invited Board Members to attend. Changes to the instructional programs were reviewed. Discussion took place regarding the options that could be available to students in the future. Superintendent Armelino commented that PI is becoming routine at some point and will no longer be new information. The Board requested to be presented information on Fred Jones at a future meeting. Discussion took place regarding site visits. There was interest expressed by the Board to do visits systematically in a way to not get in the way of student learning. Superintendent Armelino provided the Board a copy of his visitation schedule and invited them to join him on the informal visits. Board Members were asked to contact Robin Beeson to schedule a time to join Superintendent Armelino on site visits. Debbie Livingston, Principal of Oasis and ERC, was contacted regarding the Board s interest in holding a meeting at Oasis and she is interested in hosting a Board meeting where the staff can do a presentation after the first semester. Goal #5 Superintendent Armelino on behalf of Tom Forbes, Director of Math and Science Programs, reported that he is working with a marketing expert to design marketable materials for the Planetarium and WES. The Chamber of Commerce has been contacted for assistance in the distribution of materials. A meeting has been scheduled with Redding Rancheria representatives to discuss a cooperative venture for the development of a Native American planetarium curriculum and show. The new Academy of Personalized Learning program provides a new source for counselors for WES and students, as well as parents, to attend and assist with the Planetarium. President Fasking commented on the struggles that the Board has encountered with Camp Latieze. He noted that Superintendent Armelino and staff have done an exceptional job on structuring for WES and the Planetarium and expressed an interest in efforts being focused towards Camp Latieze when the other programs are more stable. Superintendent Armelino indicated that he struggles with what will bring Camp Latieze to life, but will continue to look at it.
President Fasking recessed the meeting at 3:50 p.m. for a group photo of the Board to be taken. The meeting reconvened at 4:15 p.m. 10. INFORMATION: 10.1 Administrative Services: 10.1.1 Bid Award for Installation of ICE Equipment at Shasta County Office of Education Building Mr. Hale reported that the bid to install the ICE equipment was awarded to Eric s Plumbing, Heating and Air who was the lowest bidder. They are on the list of qualified contractors provided by REU. Due to the low bid, the cost to the County Office will be approximately $8,000 after the refund from REU which is lower than originally estimated. 10.1.2 General Fund Board Report Item 10.1.2 was covered under item 10.1.3 10.1.3 Review of Unaudited Actuals for 2007/08 Assistant Superintendent Hillman introduced Julie Tirado, De An Miller, and Lori Duckett and noted that they are the ones who do the work that goes into the budget packet that was provided to the Board. He referred to page 10 of the 2007/08 Unaudited Actuals (2007 08 Actuals Ending Fund Balance) and last page of the agenda packet (General Fund Board Report), noting that everything reported to the Board requires adequate funding and that accurate and timely information is used to make decisions. Assistant Superintendent Hillman continued with a recap of what has happened with the State budget since January 2008, when it was supposed to be passed, and how the County Office and districts are affected by cuts related to education. He added that the economy has an impact on the budget and that the Governor is now asking the Federal Government for $7 billion for cash flow purposes. Discussion took place regarding Prop. 98 and how the cash flow will continue to be an issue. Forest Reserve was refunded for four years which was a surprise. Assistant Superintendent Hillman provide a handout and reviewed the budget reserve, funds designated for economic uncertainty, undesignated and restricted funds and how they tie into sustainability and the Board goals. Discussions have started on how to meet the Board goals and weather the storm to move forward. Comment was made that a contingency plan is being worked on. Superintendent Armelino reported that the areas highlighted in yellow on the handout provided are goals that we are moving forward with to fulfill our responsibility to the students. Areas highlighted in green are one time monies that are our savings account that we will try to spread out over the next few years. Assistant Superintendent Hillman indicated that the first interim budget will be a more accurate budget for this year and indicated that a Board Budget Study Session is being planned for November 12, 2008, from 12:00 2:00 p.m. prior to the Board meeting. He welcomed the Board to ask any questions regarding detail in the budget packet and noted that he and the Business folks are available if questions arise. The Board expressed their confidence and trust in administration and staff.
10.2 General: 10.2.1 Facilities Master Plan Discussion President Fasking stated that the Facilities Master Plan will be reviewed at the October 22, 2008, Board Planning Session. 10.3 Board Business: 10.3.1 Committee Reports Facilities Advisory Committee There was no report as a committee meeting has not been held since the last Board meeting. Science Committee There was no report as a committee meeting has not been held since the last Board meeting. 10.3.2 Board Correspondence There was none. 10.3.3 Board Discussion There was none. 10.3.4 Board President Comments President Fasking indicated that CCBE will have a conference call on October 9, 2008, that he will be participating in and they will meet at the CSBA Annual Conference to be held in December in San Diego. Robin Beeson was asked to check into details on the conference and place request for approval for President Fasking to attend on the next agenda. 10.3.5 Board Member Comments Board Member Stegall reported that a fund raiser will be held for Heide Hatcher on October 18, 2008, from 4:00 8:00 p.m. at WES. Robin Beeson will forward Board Members an e mail with additional details. Board Member Wilson reported that she and Linda McBride attended a resiliency training put on by the County Office this week. She noted that she would like to see the presenters come back and expand on some of their information. Board Member Wilson expressed interest in doing a 20 minute presentation with Board Member McBride on what they learned at a future Board meeting. President Fasking asked Board Member Wilson to work with Robin Beeson to have this item placed on a future agenda. Board Member Wilson reported that Channel 7 did a story at Oasis that will be aired at 5:00 p.m. today. Board Member Hull asked if Chrysalis Charter School would be hosting an open house. Robin Beeson was asked to inquire and share what she finds out with the Board. 10.3.6 Student Board Member Comments Student Board Member Enmark inquired regarding information that he was provided on the California Association of Student Councils. Superintendent Armelino stated that they are looking for a student representative from every county and indicated that he would contact Mr. Enmark to discuss further.
11. Hearing of Persons Wishing to Address the Board 12. Suggestions for Future Agenda Items Presentation on Fred Jones information Presentation from Resiliency Training by Board Members Wilson and McBride Request for President Fasking to attend CSBA Annual Conference in December 13. Reminders/Upcoming Events October 9, 2008, 4:00 7:00 p.m. APL Open House October 17, 2008, 1:00 2:30 p.m. Phoenix Graduation (if needed)(location TBD) (not needed) October 21, 2008, 2:00 p.m. Facilities Advisory Committee Meeting October 22, 2008, 12:00 p.m. Board Planning Session at Shasta House October 22, 2008, 4:00 p.m. Teacher of the Year Ceremony in Redwood Room October 23, 2008, 5:00 6:30 p.m. Oasis 1 st Quarter Open House/Student Awards October 24, 2008, 9:00 a.m./5:00 p.m. ECS Parent Advisory Committee Meeting at Monte Vista November 12, 2008, 2:00 p.m. Board Meeting November 18, 2008, 2:00 p.m. Facilities Advisory Committee Meeting November 19, 2008, 3:00 p.m. Science Committee Meeting 14. Next Regular Meeting/Board Planning Session October 22, 2008 at 10:00 a.m. Lehigh Southwest Cement Company Shasta House, 15390 Wonderland Blvd., Redding, CA 96003 15. Adjourn President Fasking adjourned the meeting at 5:05 p.m. Respectfully submitted, Tom Armelino, Shasta County Superintendent of Schools Ex Officio Secretary to the Board