5:30 P.M. CLOSED SESSION CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting May 26, 2009 City Council Chambers Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 7:00 P.M. Open Session Pursuant to the cited authority (all references to the Government Code), the City Council will hold a Closed Session to discuss the following items: Govt. Code 54957.6 Conference with Labor Negotiator Agency Negotiator: David Mackowiak Employee Organization: All Bargaining Units 7:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 7:00 p.m. The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Hagen, Machado, Rivas 3. ANNOUNCEMENTS TO THE PUBLIC No announcements were noted. 4. CLOSED SESSION REPORT City Attorney Driscoll The City Manager/Attorney noted that no reportable action had been taken in Closed Session. Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 1
5. ADOPTION OF AGENDA The City Manager/Attorney requested that Item 12.1 be moved forward in the Agenda to follow the Item 8, Consent Calendar. It was then moved by Councilmember Acuna and seconded by Councilmember Hagen to adopt the Agenda as modified. The motion was passed by the following vote: Acuna, Borelli, Hagen, Machado, Rivas 6. CEREMONIAL MATTERS Scheduled 7. PUBLIC COMMENT BRIEF NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. 7.1 Oral Communication Pat Cook, representing the Gold Bug Park Development Committee, Inc., invited the Council and the public to Meet the Meagher Family Bar-B-Que on Saturday, May 30 th from 11:00 a.m. to 2:00 p.m. This fundraiser is to benefit the Meagher House Nature Center. Mike Kohl, representing the Freedom Collective, addressed the Council regarding a variance for a Medical Cannabis Dispensary. 7.2 Written Communication No written communications were noted. Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 2
8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and are enacted by one motion by roll call vote unless any member of the Council or audience wishes to remove an item for discussion. 8.1 Minutes of the Regular City Council Meeting of May 12, 2009 (Ms. Zito) Approved the Minutes of the regularly scheduled City Council meeting of May 12, 2009. 8.2 Minutes of the Special City Council Workshop of May 19, 2009 (Ms. Zito) Approved the Minutes of the Special City Council Workshop of May 19, 2009. 8.3 Warrant Register (Mr. Warren) Approved the Warrant Register. 8.4 Payroll Register (Mr. Warren) Approved the Payroll Register. 8.5 Adoption of City Employee Ticket Policy (Mr. Driscoll) Resolution No. 7698 Approved a Resolution adopting a Placerville Ticket Distribution Policy applicable to tickets which provide admission to a facility or event for an entertainment, amusement, recreational or similar purpose in order to conform to the provisions of California Code of Regulations, Section 18944.1, as amended by the Fair Political Practices Commission (FPPC). 8.6 Adoption of Gifts Policy to Conform to California Code of Regulations, Section 18944.2, as Amended by the Fair Political Practices Commission (Mr. Driscoll) Resolution No. 7699 Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 3
Approved a Resolution adopting a Placerville Gift Policy in order to conform to the provisions of California Code of Regulations, Section 18944.2, as amended by the Fair Political Practices Commission. 8.7 Combellack Road Bike Lanes Project #40914 Appropriation of $255,000 for Design and Construction and Award of Surveying Contract to Carlton Engineering in the Amount of $6,000 (Mr. Pesses) Resolution No. 7700 Adopted a Resolution for the following action: 1. Appropriating $215,000 Bicycle Transportation Account (BTA) Grant for the Combellack Road Class II Bike Lane project (CIP #40914); and 2. Appropriating $40,000 from the Article 3 (Pedestrian/ Bicycle) Fund as matching funds for the Combellack Road Class II Bike Lane project (CIP #40914); and 3. Awarding a service contract to Carlton Engineering for topographic and boundary surveying on Combellack Road between Canal Street and Highway 49 in the amount of $6,000, and authorizing the City Manager to execute said contract. 8.8 Approval of Contract Change Order No. 2 for the Fox Lot Parking Lot Sewer Line Relocation Project, Project No. 40316 (Mr. Pesses) Resolution No. 7701 Adopted a Resolution for the following action: 1. Approving Contract Change Order (CCO) No. 2 in the amount of $20,105 and authorizing the Director of Public Works to execute said Contract Change Order No. 2 with Doug Veerkamp General Engineering; and 2. Approving the reduction of the total amount being retained pursuant per Section 9-1.06 Partial Payment of the Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 4
California Standard Specifications dated May 2006 to 5% of the total estimated value of the work completed; and 3. Authorize the Finance Department to release the 5% in contract retention to Doug Veerkamp General Engineering. It was moved by Councilmember Acuna and seconded by Councilmember Hagen to approve the Consent Calendar as presented. Councilmember Machado abstained from Items 8.1 and 8.2. The motion was passed by the following vote: Acuna, Borelli, Hagen, Machado, Rivas 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES Scheduled 11. PUBLIC HEARINGS 11.1 Placerville Cottages, 7460 Green Valley Road Findings for Denial (Mr. Calfee) Councilmember Hagen declared a conflict of interest on this project and recused himself from the meeting. The Director of Community Development summarized the Council action taken on April 28, 2009. Jerry Aplass, project applicant, addressed the Council and responded to Council questions. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Machado that the City Council adopt the Findings (attached to the staff report) supporting denial of the Placerville Cottages Planned Development Overlay, located at 7460 Green Valley Road. The motion was passed by the following vote: Acuna, Borelli, Machado, Rivas Hagen Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 5
11.2 Mountain Lane Place Tentative Subdivision Map 08-02, Planned Development Overlay 07-04, and Environmental Assessment 09-01 (Mr. Calfee) Councilmember Machado, project proponent, recused himself from the meeting. The Planning Commission considered this matter on May 5, 2009, and recommended that the City Council approve Mr. Machado s application on a 4 0 vote. Commissioner Ogden abstained on this request. The applicant s representative, Olga Sciorelli, responded to Council questions. The Director of Public Works requested a modification to Condition 25 of the Conditions of Approval. It was then moved by Councilmember Acuna and seconded by Vice-Mayor Rivas that this item be continued to the next regularly scheduled Council meeting with the inclusion of elevations and representations of proposed homes to be built on this project for Council consideration. The motion was passed by the following vote: Acuna, Borelli, Hagen, Rivas 12. DISCUSSION/ACTION ITEMS 12.1 Water and Wastewater Rates/Capital Improvement Charges (CIC) Study Update (Mr. Warren) Adam Lynch, representing consultants Bartle Wells, addressed the Council and presented a PowerPoint presentation on the Water and Wastewater Capital Improvement Charges (CIC) objectives and methodology. Mr. Lynch responded to Council questions. The Study Update was presented for the Council s information only. The Council requested additional information regarding the methodology used in calculating CICs. This item will return for further Council consideration. 13. COUNCILMEMBERS REPORTS/ITEMS INITIATED BY COUNCILMEMBERS Councilmember Machado commented on the recent Lions Park playground dedication and the 20/30 Club softball tournament. Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 6
14. STAFF REPORTS Proposed CalTrans Highway 50 Closure in 2011 The City Manager/Attorney noted that a recent CalTrans presentation had been held for the El Dorado County Board of Supervisors regarding a proposed closure of Highway 50 in May of 2011. CalTrans intends to replace barriers and guardrails on Echo Summit and has proposed alternative routes to Highway 50 to access South Lake Tahoe. The City Manager/Attorney will distribute public information to the Council as it becomes available. Status of 301 305 Main Street (Hangman s Tree Building) The Director of Community Development noted that the application for this project is complete and is in the planning process for scheduling for Planning Commission review. Downtown Historic District Guidelines (Oral Report Mr. Calfee) Staff requested Council direction and clarification for the scope of developing Downtown Historic District Guidelines. Following Council discussion, staff was directed to review Nevada City s historic guidelines for future Council consideration. 15. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled Council meeting include: a continuance of the Mountain Lane project, a public hearing on the Landscape and Lighting Maintenance Districts (LLMDs), mandatory trash ordinance introduction, contract amendments with Quincy and Dokken Engineering, a public hearing on the proposed 2009/2010 budget, a hazard mitigation plan, water and wastewater capital improvement charges, and a amendment to the medical cannabis dispensary ordinance. 16. ADJOURNMENT at 10:45 p.m. A Special City Council Workshop will be held on Thursday, May 28, 2009 at 6:00 P.M. The next Regular Council meeting will be held on June 9, 2009: 6:00 P.M. Closed Session; 7:00 P.M. Regular Session. Susan Zito, CMC, City Clerk Minutes of the Regular Meeting of the City Council of May 26, 2009 Page 7