MINUTES REGULAR MEETING OF THE BOARD OF TRUSTEES, EAST HELENA SCHOOL DISTRICT NO. 9 Call to Order: Trustees of School District No. 9 met in regular session on June 10, 2013 at East Valley Middle School Library. Chairman Scott Walter called the meeting to order at 7:00 p.m. Pledge of Allegiance Attendance and Introduction of Board Members Trustees Present: Chairman Scott Walter, Trustees Kevin Bokovoy, Mark Diehl, Marcia Ellermeyer, Joe Nye, Breck Scheet and Ann Marie Thompson. Superintendent Ron Whitmoyer and Clerk Kim Aarstad. Principals present: Jill Miller, Joe McMahon, Dan Rispens and Mike Agostinelli, Technology Coordinator, Jeanette Winslow. Visitors: Kerry Logan, Charles Lindstrom, Todd Kaxhaus, Robert Church, Trevor MacDonald, James Schell, Chris Marcille and Craig Erickson. Agenda Motion by Trustee Scheet second by Trustee Thompson to accept the agenda as presented, deleting the Student and High School Trustee report. Unanimous vote for the motion. Hear the Public No one addressed the board Reports Principals and Technology Report The following reports were received: Jeanette Winslow reported that she will be working on several projects this summer. Joe McMahon reported that staff training was held on June 7, 2013 and June 10, 2013. Last awards assembly was held on June 6, 2013, and grade level teams looked over the school data.
Jill Miller reported that the district will probably not need to offer an 8th section at the Kindergarten level, but will definitely need to add another 1st grade section. The district might also need to hire an additional instructional tutor for the incoming kindergarten class. Dan Rispens reported that graduation was a great success, and would like to thank the parents involved with planning the graduation party. The District has received the following grants for FY 2014: Montana Board of Crime Control grant Federal Indian Ed Grant $10,000.00 Dennis and Phylis Washington Grant $15,000.00 MOST grant. Mr. Rispens wanted to thank Mia Whitfield for her help with getting these grants. EVMS Also was recently notified that EVMS had received the Gold Status Award for their MBI program. Mike Agostinelli discussed the year end discipline report and reported the only two Ipad s were damaged in the school year. At the final awards assembly over 92% of the EVMS students were recognized for some award. Committee Reports of the Board Trustee Walter reported that the classified and certified staff negotiations have been completed. The new bus will be brought home 6/11/2013. Consent Action Items The following staff resignations have previously been accepted: Mrs. Abby Erdahl Kindergarten Teacher at Eastgate Elementary A. Minutes of the Regular meeting May 13, 2013 Special Meetings May 22, 2013, May 28, 2013 and June 3, 2013 B. Approval of April 2013 former and new warrants (Claims #36738 36862 and Payroll # 44919-45258) C. Recommended Employment of Personnel i. Jorin Vavruska - Summer Custodian ii. Paul Blumenthal - Custodian iii. Crystal Curry - Substitute Teacher iv. Kayla Cummings - Substitute Teacher v. Kendra Hutchinson - Substitute Teacher vi. Stephanie Aakre - 3 rd Grade Teacher vii. Matthew Hankins - 4 th Grade Teacher viii. Ralph Strom - Summer School Bus Driver ix. Sandy Landby - Summer Custodian x. Duncan Cordell - Summer Custodian xi. David Allen - Summer Custodian & Substitute
xii. Pat Connors - Summer Instructor xiii. Marie Moran - Summer Instructor xiv. Tona Iwen - Summer Instructor xv. Francesca Reale - Summer Instructor xvi. Mary Rose Heller - Summer School Assistant xvii. Denver Pratt - Summer School Assistant xviii. Monica Foster - Summer School Assistant Motion by Trustee Ellermeyer, seconded by Trustee Bokovoy to accept the consent agenda as presented. Unanimous vote for the motion. Unfinished Business Property Donation Discussion with the East Helena Wrestling Club Superintendent Whitmoyer presented an offer from the East Helen Wrestling Club (EHWC) to build a garage for storage of the EHWC wrestling mats during the off season. The proposed garage would be 24 ft X 20ft and would be located near the back parking lot of Eastgate Elementary. The building will be donated to the school district and then leased back to the wrestling club for 10 years, contingent upon their good stewardship and standing with East Helena Schools. Trevor MacDonald and Chris Marcille were at the meeting to answer the board s questions, and to present proof of insurance for the club. Motion by Trustee Thompson seconded by Trustee Bokovoy to accept the donated garage from EHWC and to enter into a 10 year lease agreement. Unanimous vote for the motion East Helena-Helena Joint Board Invitation to Discuss High School Issues Conversation points were discussed for the East Helena-Helena Joint Board meeting that will be held on June 13, 2013. Budget Projection Superintendent Whitmoyer discussed the budget projections for the 2013-2014 school year. District Property Options Evaluation Contract Approval Superintendent Whitmoyer reported that Great West Engineering contract has been reviewed by MTSBA Legal staff for areas of notification for the District. The purpose of this contract is to accurately and professionally evaluate all options for district expansion as enrollment continues to grow. Bob Church introduced Craig Erickson, Great West Grant Writer, and Todd Kaxhous, Project Manager.
Motion by Trustee Ellermeyer seconded by Trustee Diehl to give Superintendent Whitmoyer the latitude to work with Great West Engineering on completing the final contract. Unanimous vote for the motion. MTSBA Resolutions Update Chairman Walter updated the board on discussion at the Delegate Assembly regarding a resolution to allow the expansion of an elementary district into a K-12 district. This issue will be discussed again at MCEL in October. New Business Title I Program Input and Approval Superintendent Whitmoyer presented the Title I Grant Program for the Boards review. The annual parent meeting was held on May 30, and the Title I program was discussed and reviewed. Superintendent Whitmoyer also reported that the District will lose 5% of the title I yearly monies due to sequestation. Motion by Trustee Ellermeyer seconded by Trustee Scheet to adopt the Title I program. Unanimous vote for the motion. Resolution # 177 to Amend the Retirement Budget Motion by Trustee Thompson, seconded by Trustee Ellermeyer to adopt Resolution #177, Retirement Budget Amendment. Unanimous vote for the motion. Resolution #176 to Amend the General Fund Budget Motion by Trustee Ellermeyer, seconded by Trustee Bokovoy to adopt Resolution #176, General Fund Amendment. Unanimous vote for the motion. MontCAS Test Score Preliminary Findings Superintendent Whitmoyer presented a brief report about the preliminary annual MontCAS statewide test results. Setting of fees for FY14 Superintendent Whitmoyer presented the following fees for the 2013-2014 school year. Copies $0.15 per page Tuition Elementary $90 Tuition Middle School $135 Student Breakfast $1.25
Reduced Breakfast $0.30 Student Lunch $2.40* Reduced Lunch $0.40 Milk-Single Carton $0.40* A La Carte $1.00 Adult Breakfast $1.75 Adult Lunch $3.50* Headstart Breakfast $1.65* Headstart Lunch $2.85* Headstart Snack $1.00 Substitute (Certified) $95.00 Substitute (Non-Certified) $85.00 Technology Usage Fee $10.00 for grade levels with ipad Immersion Substitutes for: Tutor Kitchen Aide I Bus Driver Custodian Kitchen Aide II Paraprofessional Secretary Interpreter Teacher Compensation Rental of Gym Rental of Classroom Rental Athletic Fields As per Substitute Pay above* $9.25 per hour* $11.75 per hour* $11.25 per hour* $9.00 per hour* $10.25 per hour* $12.25 per hour* $12.00 per hour $21.50 per hour $16.00 per hour $10.00 per hour $10.00 per hour (Community youth groups will be charged half (1/2) the regular hourly rate provided that 25% or more of the involved students are enrolled in East Helena Public Schools.) (Whenever a facility is scheduled for use and a custodian is not scheduled for regular duty at that time, the user will be responsible for paying for the custodial time and cleanup at a rate of $25.00 per hour.) *Indicates Changes Motion by Trustee Thompson seconded by Trustee Ellermeyer to adopt the proposed 2013-2014 fee schedule. Unanimous vote for the motion. Administrative Salary Consideration Superintendent Whitmoyer presented a recommendation to consider a salary increase for administrative staff that would commensurate with the negotiated agreement signed by the EHEA staff.
Motion by Trustee Thompson, seconded by Trustee Diehl to accept the recommendation to provide a salary increase to the 12 administrative staff as presented for 2013-2014 and 2014-2015 fiscal year. Unanimous vote for the motion. Future Meeting Dates and Agenda Items The next regular meeting will be held July 8, 2013 at 7:00 p.m. in the East Valley Middle School Library. Adjournment The meeting adjourned at 8:53. Submitted by: District Clerk, Kim Aarstad Approved by: Chairman, Board of Trustee Date