I. Introduction REQUEST FOR PROPOSALS CARROLL COUNTY BOARD OF COMMISSIONERS NATURAL GAS MARKETER AND SUPPLIER (Solicitation No 19-A002) County in all instances refers to Carroll County Government A. Purpose: The Carroll County Board of Commissioners is soliciting proposals from interested and qualified firms to provide and deliver natural gas to the various departments and buildings under the direct control of the board. There are currently 27 active accounts in Carroll County with possible new locations coming onboard in the upcoming years. See the list of account numbers in paragraph IV. The period for this quote will be 1 January 2019 through 31 December 2019 with an option to quote on a two year term. Interested bidders should quote both a fixed price and a variable price option. Service shall be in accordance with all local, state and federal regulation, codes and regulations governing this type service. The County is exempt of all federal, state and local taxes, including excise tax. II. Submittal Requirements/Format A. To be considered, prospective companies/firms must submit a complete response as required by this RFP. B. The proposal shall be emailed or faxed to be received in the Purchasing Office no later than 1:00 PM on Monday, December 17, 2018. Each response should be emailed or faxed to the following: Email: rbenedict@carrollcountyga.com Fax: 770-830-5870 Format: Attachments 1 through 4 of this RFP. Contents: Proposal shall contain the following information: 1. Completed Bid Form. 2. Completed Affidavits. C. All bids must be valid for 24 Hours. This contract should be awarded on December 17, 2018.
D. Vendors interested in submitting bids shall notify the Purchasing Analyst, with pertinent contact information, as soon as possible, by email or telephone. This will ensure all interested vendors are included in the distribution of correspondence and addendums concerning this RFP. III. County Point of Contact Technical, policy and procedural questions relating to this RFP must be submitted via email to the Purchasing Analyst. The deadline for submission of questions shall be December 18, 2017. All questions submitted via email prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be made available to any interested party. Contact Information: Russ Benedict at (770) 830-5868 or email: rbenedict@carrollcountyga.com. IV. Scope AGL ACCT METER COUNTY BLDG SERVICE ADDRESS 9078696850 101003344320 E-911 Center 896 Newnan Rd Carrollton, GA 1707511689 101002098819 AG Center 900 Newnan Rd Carrollton, GA 3735288442 101002940634 Animal Shelter 251 Automation Dr Carrollton, GA 8752264693 101002096005 Magistrate Court 166 Independence Dr Carrollton, GA 2118920798 101001688498 Sheriff s Dept 175 N Independence Dr Carrollton 2081626343 101001182991 Prison 96 Horsley Mill Rd Carrollton, GA 9594588927 101003259938 Fire Station Cemetery St Roopville, GA 9239312774 101003244831 Fire Station 2673 S GA 16 Highway S 8003935692 101001696158 Fire Station Sage St Temple, GA 2056854051 101003170949 Fire Station 250 Bowdon Junction Rd Carrollton 4509155063 101003135342 Fire Station Barrett Rd Bowdon, GA 4158482544 101000027971 Fire Station Industrial Parkway, Villa Rica, GA 4699321382 101003139275 Public Works Dept 502 Old Newnan Rd Carrollton, GA 3421151769 101001140521 Public Works Dept 502 Old Newnan Rd Carrollton, GA 5140500544 101000020209 Recreation Dept 1811 Stripling Chapel Rd Carrollton 5482471344 101003210733 Courthouse 323 Newnan St Carrollton, GA 5441203173 101000020322 Annex Building 423 College St Carrollton, GA 4618046014 101002093571 Recreation Dept 1201 Newnan Rd Carrollton, GA 7253011057 101003465649 Fire Department 501 Buffalo Rd Carrollton, GA 2110989668 101001717728 Fire Department 501 Old Newnan Rd Carrollton, GA 6112027991 101000029507 Fire Station 7122 Smithfield Rd Bowdon, GA 0871034312 101002051092 Fire Station 680 Tumlin Lake Rd Temple, GA 1430954218 101003142761 Fire Station Carrollton Hwy, Carrollton, GA 6260247601 101000022055 Sheriff s Dept 1000 Newnan Rd Carrollton, GA 9112149907 101002983822 Public Works Dept 34 Horsley Mill Rd Carrollton, GA 9003137600 101001798594 Sheriff s Dept 3741 Carrollton VR Hwy 8771722239 101001831545 Fire Station 50 GA Hwy 5 E. Whitesburg, GA
V. Terms The Term of the Agreement will be for one year unless the two year option id selected. VI. Notice to Bidder Each company/firm, before submitting proposals, shall become fully informed as to the extent and character of the service required. No consideration will be granted for any alleged misunderstanding of the services to be furnished. VII. Proposal Acceptance Proposals will be reviewed and evaluated. Notice of Award should be the afternoon of 17 December 2018. Carroll County reserves the right to waive any informality, to reject any and all proposals, to evaluate all proposals, to accept portions of any proposal and to accept any proposal which in its opinion may be in the best interest of the County. R. Benedict Purchasing Analyst
CARROLL COUNTY BOARD OF COMMISSIONERS BID FORM (Page 1 of 2) Attachment 1 Vendor or Proprietor Name: Address: Telephone Number: Fax Number: Number of years in existence: Management Contact (person responsible for direct contact with Carroll County and services required for this Request for Proposal): Name: Title: Telephone Number: Fax: Cell Number: Email: The following Addendums have been received and acknowledged: Number: Date: Number: Date: Number: Date: 1
CARROLL COUNTY BOARD OF COMMISSIONERS BID FORM (Page 2 of 2) Attachment 1 Option 1: Fixed Rate (1 Year Term) Price per Therm $ Interstate Pipeline Charge $ per DDDC per account Monthly Customer Service Charge $ per account Option 2: Fixed Price (2 Year Term) Price per Therm $ Interstate Pipeline Charge $ per DDDC per account Monthly Customer Service Charge $ per account Option 3: Variable Rate (1 Year Term) Price per Therm $ plus NYMEX Interstate Pipeline Charge $ per DDDC per account Monthly Customer Service Charge $ per account Option 4: Variable Rate (2 Year Term) Price per Therm $ plus NYMEX Interstate Pipeline Charge $ per DDDC per account Monthly Customer Service Charge $ per account Date: (Signature of Individual able to bind company to this pricing) 2
Attachment 2 Affidavit Verifying Status for a Carroll County Public Benefit Application By executing this affidavit under oath, as a bidder for REQUEST FOR PROPOSAL or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for 19-A002 NATURAL GAS MARKETER AND SUPPLIER for [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity], a representative for [Name of business or corporation]. 1) I am a United States citizen OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.* In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant: Date: Printed Name: SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF, 20 * Alien Registration number for non-citizens Notary Public My Commission Expires: *Note: O.C.G.A. 50-36-1 (e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provided their alien registration number. Because legal permanent residents are included in the federal definition of alien, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:
Attachment 3 CONTRACTOR AFFIDAVIT AND AGREEMENT (E-VERIFY) RFP 19-A002 NATURAL GAS MARKETER AND SUPPLIER By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individuals, firm, or corporation which is contracting with the Carroll County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Carroll County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Carroll County Board of Commissioners at the time the subcontractor(s) is retained to perform such service. E-Verify * User Identification Number Company Name BY: Authorized Officer or Agent Date (Contractor Signature) Printed Name of Authorized Officer or Agent Title of Authorized Officer or Agent of Contractor SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF, 20. Notary Public My Commission Expires:
Attachment 4 SUBCONTRACTOR AFFIDAVIT AND AGREEMENT (E-VERIFY) RFP 19-A002 NATURAL GAS MARKETER AND SUPPLIER By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individuals, firm, or corporation which is engaged in the physical performance of services under a contract with on behalf of the Carroll County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. E-Verify * User Identification Number Company Name BY: Authorized Officer or Agent Date (Contractor Signature) Printed Name of Authorized Officer or Agent Title of Authorized Officer or Agent of Contractor SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF, 20. Notary Public My Commission Expires: