RECORD OF PROCEEDINGS West Metro Fire Protection District Board of Directors Meeting November 17, 2015 I. CALL TO ORDER The regular meeting of the West Metro Fire Protection District board of directors was called to order by President Pam Feely at 7:09 p.m. This meeting was held in accordance with the applicable statutes of the state of Colorado, at West Metro Fire Protection District s headquarters, 433 S. Allison Parkway, Lakewood, Colorado. II. ROLL CALL President Pam Feely Vice President Kristina Moeder Secretary Wendy Volmer Treasurer Cassie Stenstrom Director Tony Gonzalez Director Mike Munden Director Marta Murray via conference call via conference call via conference call Also present were Fire Chief Don Lombardi; Deputy Chief Bruce Kral; Deputy Chief Mark Krapf; Deputy Chief Scott Rogers; Ms. Adele Reester, Esq.; Lieutenant Kent Grosse, representing IAFF Local #1309; Ms. Glenda Aragon; and, Ms. Kim Brewer as recording secretary. III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE President Feely led the Pledge of Allegiance and requested a moment of silence to honor all fallen firefighters. IV. PUBLIC HEARING ON 2016 BUDGET President Feely opened the public hearing on the 2016 budget. As nobody was present to address the board, President Feely closed the public hearing on the 2016 budget. V. PUBLIC COMMENT
VI. REVIEW OF MINUTES MOTION: It was moved by Cassie Stenstrom and seconded by Marta Murray to approve the minutes of the regular meeting of the board of directors dated October 20, 2015, as presented. The motion was voted upon and carried. MOTION: It was moved by Cassie Stenstrom and seconded by Mike Munden to approve the minutes of the special meeting of the board of directors dated October 29, 2015, as presented. The motion was voted upon and carried. VII. REPORTS A. Report of the Fire Chief Fire Chief Don Lombardi 1. Muster Update Susan Saito Ms. Saito gave a presentation on this year s Family Fire Muster. There were more than 3,000 attendees, and from their online feedback, the event was a success. Next year s Muster will be held Saturday, September 24, 2016. 2. Budget Update After adopting the union contract increases, the allocation overall increased expenses which allowed the contingency of $2.115 million to make a balanced budget, leaving WMFR in the positive by $2 million. 3. US&R Update The sponsoring agency chiefs meeting will be held in Denver December 1 st. 4. Finance Division Update a. October 2015 Financial Statements Ms. Aragon distributed and reviewed the October 2015 financial statements which will be brought to the board for approval at the December meeting. b. Fund Balance Policy Revision Update Chief Lombardi and Ms. Aragon distributed and reviewed a draft revised Fund Balance Policy, which will be brought to the board for approval at the December meeting.
They also reviewed the risk analysis that will be done annually prior to approval of the budget. A risk-based strategy committing funds on an annual basis will be implemented which gives the board more involvement and more accountability to the public. B. Administration Deputy Chief Mark Krapf 1. Administration Update C. Operations Deputy Chief Scott Rogers 1. Board of Directors Report Summary Third Quarter 2015 Electronic Report 2. Chief Rogers reported on a garage fire that took place this morning. Firefighters did a good job and there were no injuries. D. Life Safety Deputy Chief Bruce Kral 1. Comprehensive Project Report Electronic Report E. Other Matters 1. Strategic Plan SPT Update Captain Hopwood gave an update on the external stakeholders meeting held in October, the final data-collecting event for the 2016 strategic plan. F. Report of Legal Counsel Adele Reester, Esq. Cathy Tallerico will be legal counsel at the December board meeting. G. Report of the President President Pam Feely The board of directors and CSC holiday party is being held December 15 th at 240 Union. Please RSVP to Kim Brewer. Ms. Feely expressed her gratitude for Chief Armstrong s attendance at last week s Lakewood Kiwanis meeting.
H. Treasurer s Report Treasurer Cassie Stenstrom 1. September 2015 Financial Statements MOTION: It was moved by Wendy Volmer and seconded by Cassie Stenstrom to approve the September 2015 financial statements as presented. The motion was voted upon and carried. I. Report of the Union Lieutenant Kent Grosse The union is in the process of ratifying the new contract. C shift voted today, B shift will vote Friday, and A shift will vote Saturday. J. Report of Civil Service Committee President Pam Feely VIII. OLD BUSINESS Ms. Feely reported on the November 12 th Civil Service Committee meeting. The next CSC meeting will be held December 10, 2015. IX. NEW BUSINESS A. Executive Session MOTION: At approximately 8:25 p.m., it was moved by Cassie Stenstrom and seconded by Marta Murray to enter into an executive session pursuant to CRS 24-6-402(4)(e) for purposes of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and instructing negotiators regarding the assistant chiefs contract. The motion was voted upon and carried. MOTION: At approximately 8:41 p.m., it was moved by Cassie Stenstrom and seconded by Mike Munden to reconvene the November 17, 2015, regular meeting of the board of directors of the West Metro Fire Protection District. The motion was voted upon and carried. President Feely announced that during executive session no motions were made nor were any votes taken.
B. Assistant Chiefs Contract MOTION: It was moved by Cassie Stenstrom and seconded by Wendy Volmer to accept the assistant chiefs contract for 2016 as presented. The motion was voted upon and carried. Mike Munden - Opposed C. Chief Lombardi s Compensation X. BOARD BRIEFS Chief Lombardi knowingly, voluntarily, and intelligently waived the statutory protections afforded for personnel matters and records and his right to sue the District and the District s board of directors if statements are made during the open meeting that he believes may cause him damage. MOTION: It was moved by Wendy Volmer and seconded by Cassie Stenstrom to increase Chief Lombardi s annual base salary to $173,000 for two years beginning January 1, 2016. The motion was voted upon and carried. XI. OTHER MATTERS XII. EXECUTIVE SESSION See above. XIII. ADJOURNMENT MOTION: There being no further business to be presented it was moved by Cassie Stenstrom and seconded by Wendy Volmer to adjourn the regular meeting of the West Metro Fire Protection District board of directors. The motion was voted upon and carried. The meeting adjourned at 9:15 p.m. Recording Secretary: /s/s/ Kim Brewer /s/ Wendy Volmer