MINUTES OF REGULAR MEETING WEDNESDAY, NOVEMBER 7, 2018 COMMON COUNCIL OF THE CITY OF SUMMIT

MINUTES OF REGULAR MEETING WEDNESDAY, NOVEMBER 7, 2018 COMMON COUNCIL OF THE CITY OF SUMMIT Distributed: 11/15/18 Approved: 11/19/18 The meeting was called to order by Council President Pro Tem Matthew Gould at 7:30 PM. The City Clerk then read the following notice: Adequate notice of this meeting has been provided by the City Clerk in the preparation of the Council Annual Meeting Notice of Closed Session and Regular Meetings, dated January 8, 2018 which set forth the date, time, and place of this meeting and by properly posting such notice and forwarding the notice to those designated newspapers and the persons requesting meeting notices. Please be further advised that the FIRE EXITS are to my RIGHT your left, and at the BACK OF THE ROOM. Please be further advised that the City has an Assistive Listening System for the hearing impaired. We have three (3) assistive hearing devices. If anyone needs them, please raise your hand and the device will be brought to you. Please return them to the City Clerk or leave them with the Police Dispatcher. CALL TO ORDER ROLL CALL PRESENT: Councilmembers Bowman, Fox, Little, McTernan, Ogden and Council President Pro Tem Gould ABSENT: Council President Naidu and City Solicitor Giacobbe. Also in attendance were Mayor Radest and staff members DCS Director Paul Cascais, City Treasurer Gerba, Fire Chief Evers, City Clerk Licatese, Chief Weck and Acting City Solicitor Ron Kavanagh. Minutes of this meeting are recorded on CD # 2018-22: 7:42:49 pm - 9:30:45 pm. PLEDGE OF ALLEGIANCE Councilmember-elect Greg Vartan APPROVAL OF MINUTES Regular and Closed Session Minutes of - October 16, 2018 - - Upon motion of Councilmember Fox, duly seconded and unanimously approved. Common Council of the City of Summit Page 1 November 7, 2018

REPORTS Items/issues noted hereunder, if any, reflect those recommending and/or needing action by City department(s) or at a future council meeting. Mayor, City Administrator and Council President (Summit Historical Minute) PRESENTATIONS Library Board of Trustees Report to Council - Christina Amundson, President, provided a slideshow presentation, which is hereto attached. McTernan commented stated that he read that the Library is looking into acquiring a generator for creating a community warming shelter during power outages and spoke of new technology and battery powered generators as opposed to gas generators. In response, Ms. Amundson advised that the Library is willing to look at any sustainable alternative to gas powered generators. PUBLIC COMMENTS - None ORDINANCE(S) FOR HEARINGS The Council President called for a hearing of the following ordinance(s), which the City Clerk read by title. Number Title Introduction Date LAW 18-3176 AMEND CHAPTER II, ARTICLE II - ARTICLE II - MEETINGS OF THE COMMON COUNCIL, SECTION 2-2 COUNCIL MEETINGS, SUBSECTION 2-2.1. RULES OF THE COMMON COUNCIL (Reorganization of Council Committees) No one wished to be heard and the hearing was declared closed. 10/16/18 Proof of publication of the introduction of this ordinance, published in the Union County Local Source of October 18, 2018, was made part of the record. ORDINANCE(S) FOR FINAL CONSIDERATION The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced the following ordinance(s) which was (were) individually read by title by the City Clerk for final passage and on motion, duly seconded and on roll call, unanimously adopted or adopted by the vote shown, if any: Number Title Introduction Date City of Summit Page 2 November 7, 2018

LAW 18-3176 AMEND CHAPTER II, ARTICLE II - ARTICLE II - MEETINGS OF THE COMMON COUNCIL, SECTION 2-2 COUNCIL MEETINGS, SUBSECTION 2-2.1. RULES OF THE COMMON COUNCIL (Reorganization of Council Committees) 10/16/18 RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] McTernan Gould Bowman, Fox, Gould, Little, McTernan, Ogden Naidu RESOLUTION FINANCE/PERSONNEL 38580 Amend 2018-2023 Capital Plan and 2018 Capital Budget RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Little Ogden Bowman, Fox, Gould, Little, McTernan, Ogden Naidu ORDINANCE(S) FOR INTRODUCTION The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced, for first reading, the following ordinance(s) as it (they) came up for consideration during the meeting, which was (were) individually read by City Clerk Licatese and unanimously adopted by the vote indicated below and referred to the Law Committee for study and report with a hearing(s) scheduled as indicated under Hearing Date below. Number Title Hearing Date FINANCE/PERSONNEL 18-3177 BOND ORDINANCE PROVIDING FOR THE LOCAL UNIT S ALLOCABLE SHARE OF CAPITAL IMPROVEMENT PROJECTS FOR THE JOINT MEETING OF ESSEX AND UNION COUNTIES, BY AND IN THE CITY OF SUMMIT, IN THE COUNTY OF UNION, STATE OF NEW JERSEY (THE LOCAL UNIT ); APPROPRIATING $1,175,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $1,175,000 BONDS OR NOTES TO FINANCE THE COST THEREOF (Joint Meeting Capital Projects Local Share) 11/19/18 City of Summit Page 3 November 7, 2018

RESULT: INTRODUCED [UNANIMOUS] Next: 11/19/2018 7:30 PM MOVER: Little SECONDER: Ogden AYES: Bowman, Fox, Gould, Little, McTernan, Ogden ABSENT: Naidu DISCUSSION, ACTION OR REFERRAL (ID # 6029) GENERAL SERVICES SDI Request for Free Holiday Parking Councilmember Ogden advised that a request had been received from Summit Downtown Inc. for free holiday parking on Saturdays in the Downtown and commented as follows: 1. The General Services Committee does not support the request because the City taken several steps to encourage parking turnover in the downtown, such as installing kiosks. 2. Is prepared to introduce resolutions from the floor to address holiday parking. Councilmember Little: 1. General Services Committee has discussed the matter at length and has tried to come up with ways to create incentives for parking turnover. 2. The City wants to support the downtown businesses, however, allowing free parking for the entire holiday season all day seems counterproductive to having shoppers come to the downtown and park. 3. General Services has some plans to incentivize shoppers to come to the downtown. Councilmember McTernan: 1. Recalled that approximately a year or two ago, the City passed an ordinance to allow free parking on Thanksgiving Fridays and Saturdays every year to support the downtown businesses. 2. There is approximately $50,000 in lost revenue to the City associated with providing such free parking on Saturdays, referencing the Parking Services manager s memo. 3. Questioned if SDI has an economic reason for asking for free holding parking on Saturdays. 4. He made a point last year that if SDI wants free parking, it should have skin in the game, suggesting a minimal amount of funding from SDI to offset the associated costs. 5. Questioned what the value of free parking is to SDI if it is not willing to provide minimal funding. 6. Suggested the SDI come back to council with a proposal to contribute funding. After discussion by members of Council, Councilmember Ogden made motions to introduce the following resolutions, which were duly seconded by Councilmember Little, but were subsequently tabled until the next meeting. City of Summit Page 4 November 7, 2018

RESOLUTIONS (Resolutions, which were not identified on the agenda as same, do not appear in the minutes in the actual order in which they were addressed at the meeting, but under the proper committee heading after those that were on the agenda. Those with the name of another committee in italics after it indicate the other committee might have had some input.) The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced the following resolution(s) and on motion, duly seconded and on roll call, unanimously adopted or adopted by the vote shown, if any: GENERAL SERVICES (ID # 6058) 1. Authorize Holiday Overtime Parking Courtesy Notice Issuance (tabled) RESULT: TABLED Next: 11/19/2018 7:30 PM (ID # 6023) 2. Authorize Free Saturday Holiday Parking - December 15 and December 22-90-Minute Spaces Only (tabled) In response to Councilmembers questions, Councilmember Ogden responded as follows: 1. Explained the holiday parking courtesy notice issuance process. 2. Clarified free parking Saturdays pertains to only the 90-minutes kiosks. Councilmember Little: 1. General Services would support two free parking Saturdays and the courtesy cards: 2. Requests from SDI traditionally granted free parking at meters on Saturdays. 3. Good compromise to do cards. 4. License Plate Recognition software will help to encourage turnover. 5. This effort is to help the downtown. 6. Kiosks in place installed to encourage turnover. Councilmember Fox: 1. Questioned whether any data is available from last year's free parking effort: Was there increased turnover? Was there increased use of downtown businesses? 2. What is the cost for two free parking Saturdays and is SDI contributing? 3. Why are resolutions being brought forward now? Council President Pro Tem Gould commented that the resolutions were coming from the floor now so that SDI would have time to advertise/promote free parking event. Councilmember Ogden: 1. SDI has made no offer to make a contribution. 2. General Services is not in support of four free Saturdays, only two. City of Summit Page 5 November 7, 2018

3. The City has not received any input as to success of last year s free parking event. Council President Pro Tem Gould commented that an estimate of two free parking Saturdays would be approximately $19,500 of lost revenue Councilmember McTernan stated that he understood the timing issue, but would prefer to have a resolution that has buy-in from business community. Council President Pro Tem tabled the resolutions and pushed both to the November 19 council meeting for consideration. In response to a question from Council President Pro Tem Gould, Councilmember Ogden advised that General Services would ask SDI to attend the next council meeting. RESULT: TABLED Next: 11/19/2018 7:30 PM RESOLUTIONS (Resolutions, which were not identified on the agenda as same, do not appear in the minutes in the actual order in which they were addressed at the meeting, but under the proper committee heading after those that were on the agenda. Those with the name of another committee in italics after it indicate the other committee might have had some input.) The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced the following resolution(s) and on motion, duly seconded and on roll call, unanimously adopted or adopted by the vote shown, if any: BUILDINGS AND GROUNDS 38581 1. Acknowledge Encroachment of Retaining Wall into the Public Right-of-Way - Block 2101, Lot 13 111 Bellevue Avenue and Authorize Execution of Easement Agreement 38582 2. Accept Donation Of $2,500.00 To The Department Of Community Services - Leo And Alda Schenker Bench Dedication 38583 3. Authorize 2019 Earth Day Activities FINANCE/PERSONNEL 38584 1. Approve NJ DCA Required CY 2018/SFY 2019 Best Practice Inventory Program and Certify Occurrence of Public Meeting 38585 2. Request Permission for Dedication by Rider for Revenues - Acceptance of Bequests, Legacies, Gifts for Community Programs Trust, Pursuant to NJSA 40A:5-29 38586 3. Extend Injury Leave With Pay - DPW Employee City of Summit Page 6 November 7, 2018

GENERAL SERVICES 38587 Authorize Professional Services Agreement in Excess of $17,500.00-2018 Social Services - $35,600.00 LAW 38588 Amend Resolution 38564 Place-to-Place Liquor License Transfer - All My Friends, LLC t/a Summit House - to Include Sidewalk Cafe Area WORKS 38589 1. Reject Bids and Authorize New Advertisement - Springfield Avenue Project, City Hall Portion 38590 2. Award Bid - Pine Grove Avenue Section 1 Improvement Project - $168,380.00 38591 3. Award Bid - 2019-2020 On-Site Vegetative Waste Grinding Services - Not to Exceed $50,000.00 Per Year 38592 4. Authorize Purchase of 2018 Bobcat Toolcat Tractor - Educational Services Commission of NJ Cooperative Pricing System - $58,904.70 38593 5. Authorize Change Order No. 1 and Final - Plymouth Road Improvement Project - (-$22,414.69) 38594 6. Authorize Agreement - Installation and Maintenance of Traffic Signal at River Road and Passaic Avenue 38595 7. Authorize Agreement - Maintenance of Traffic Signal at River Road and Morris Avenue CONSENT AGENDA Staff reports are attached, as appropriate, when resolution is not self-explanatory. Matters authorizing action, licenses, or granting permission have met all department qualifications. RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Beth Little, Councilmember Mike McTernan, Councilmember Bowman, Fox, Gould, Little, McTernan, Ogden David Naidu WORKS 38596 1. Authorize Bid Advertisement - Community Center & DPW Generator Project 38597 2. Authorize Bid Advertisement - Winter 2018-2019 Supplemental Snow Removal Services 38598 3. Grant Permission And Set Forth Conditions - Village Green Banner Display - Summit Volunteer First Aid Squad City of Summit Page 7 November 7, 2018

38599 4. Authorize Road Opening Deposit Refund - 75 Blackburn Place FINANCE/PERSONNEL 38600 1. Amend Budget - Chapter 159 - NJLM Educational Foundation Inc. 38601 2. Refund Overpayment of 2018 Taxes - County Board Judgment 38602 3. Authorize Refund of Property Use Escrow - Kent Place School - 5K Event 38603 4. Authorize Refunds - Department of Community Programs 38604 5. Authorize Parking Refunds - Summit SmartCard, Prepaid Parking, and Overnight Parking Permits 38605 6. Authorizing Payment of Bills - $914,524.97 ADJOURNMENT REGULAR MEETING on motion of Councilmember Ogden, duly seconded, the meeting was adjourned at 9:18 pm. Respectfully submitted, CORRESPONDENCE Rosalia M. Licatese, City Clerk 1. Purchasing Letter - Springfield Avenue City Hall Portion Project 2. Purchasing Letter - Pine Grove Avenue Section I Improvement Project 3. Purchasing Letter - 2019-2020 On-Site Vegetative Waste Grinding Services COUNCIL MEMBERS' COMMENTS/NEW BUSINESS Items/issues noted hereunder, if any, reflect those recommending and/or needing action by City department(s) or at a future council meeting which are not already being addressed by a committee. MINUTES ATTACHMENTS Library Board of Trustees Report to Council - Christina Amundson, Board President City of Summit Page 8 November 7, 2018