BOARD OF EDUCATION WILLIAM FLOYD UNION FREE SCHOOL DISTRICT of the Mastics-Moriches-Shirley REGULAR MEETING MAY 12, 2009 HIGH SCHOOL LIBRARY 8:00 Open Session 6:30 Exec. Session AGENDA 1. OPENING OF MEETING - Pledge of Allegiance 2. EXECUTIVE SESSION 3. BOARD RECONVENES AT 8:00 PM Presentations: -WFHS Business Academy Students/NYS Future Business Leaders of America Competition Winners -Child Abuse & Neglect Family Violence Volunteer and Professional Award -Brookhaven National Lab Science Fair Winner 4. APPROVAL OF MINUTES Regular Meeting of April 22, 2009 5. CORRESPONDENCE - Enclosure #1 -Letter from NYS Dept. of Transportation Project Manager Alexander Mirsakov, P.E. to Superintendent Casciano thanking William Floyd Middle School for their cooperation in recent Public Meeting for the Sunrise Highway Corridor Sustainable Transportation Study recently. 6. CONFERENCES & WORKSHOPS 7. REPORTS A. Superintendent B. Asst. Supt. for Elementary Instruction C. Asst. Supt. for Secondary Instruction D. Asst. Supt. for Business E. Facilities Administrator F. Security
G. Facilities Use - Enclosure #2 The enclosed list of organizations have applied for and received pennission to use district facilities: (Insurance Certificates on File). 8. CONSENT AGENDA BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Consent Agenda, consisting of the following agenda items be approved as a whole with action recorded as if it had been taken severally: Item 7H. Revenue Budget Status and Appropriation Status Financial Reports Item 10. NEW BUSINESS A. through T. Item 11. PERSONNEL A. through E. 7H. Revenue Budget Status and Appropriation Status Financial Reports Enclosure #3 : BE IT SO RESOLVED that upon the recommendation of the Superintendent of Schools, the Board of Education accepts the Revenue Budget Status and Appropriation Status Financial Reports covering the period July 1, 2008 through June 30, 2009, as per the attached. 9. OLD BUSINESS 10. NEW BUSINESS A. Warrants - Enclosure #4 the Board ofeducation accepts the attached list ofwarrants in accordance with enclosure #4. B. Budget Transfer Request 08-09.016 - Enclosure #5 the Board ofeducation approves the list ofbudget transfers 08-09.016 in accordance with enclosure #5. C. Bid Extension - Automatic Temperature Control Bid - Enclosure #6 the Board ofeducation approves the one-year extension ofthe Automatic Temperature Control Bid with Cardinal Control Systems under bid #07-08.029 dated April 14, 2008, beginning April 15, 2009 - April 14, 2010.
D. Bid Award - Heating System & Fuel Tank Monitoring System Maintenance Bid - Enclosure #7 the Board ofeducation awards the Heating System & Fuel Tank Monitoring System Maintenance Bid to HTP Mechanical in accordance with the terms and specifications of bid #08-09.017 for Heating System & Fuel Tank Monitoring System Maintenance, dated April 2, 2009. E. Contract for Health and Welfare Services - Enclosure #8 the Board of Education approve the contract(s) between the William Floyd School District and the South Huntington Union Free School District for the 08-09 school year, the William Floyd School District and the Comsewogue Union Free School District for the 08-09 school year, and the William Floyd School District and the Smithtown Central School District for the 08-09 school year, as per the attachment(s); and BE IT FURTHER RESOLVED, the Board ofeducation authorizes the Board President to execute said contract(s) on its behalf. F. Approval of Service Provider Contracts - Enclosure #9 the Board ofeducation approves the following attached service provider contract(s): Alternatives for Children (2008-09 school year) Kids in Action oflong Island (200809 school year) Leeway School (2008-09 school year) Metro Therapy (2008-09 school year) The New Interdisciplinary School (2008-09 school year) BE IT FURTHER RESOLVED, the Board ofeducation authorizes the Board President to execute said contract(s) on its behalf. G. Acceptance of Donation - Enclosure #10 the Board ofeducation accepts the donation of$30.28 to the William Floyd High School for its "Student Government" extra-curricular club, account #151, from Ohiopyle Prints, Inc. My Town Originals High School Program. H. Declaration of Obsolete Item - Enclosure #11 the Board ofeducation declares a 1993 Plymouth Suburban obsolete; and
Further, that it be disposed of in a manner in the best interests of the District. I. Approval of Auction Services for Obsolete Items - Enclosure #12 the Board of Education approves a contract with Auctions International, of Buffalo, New York, to conduct on-line auctions ofvarious materials already declared obsolete, or to be declared obsolete, on an as needed basis, at no cost to the District. The only fee for the service, to be deducted from the proceeds of the sales themselves, is a $5 listing fee per item or per lot. BE IT FURTHER RESOLVED, the Board of Education authorizes the board President to execute the attached contract on its behalf. J. Tuition Reimbursement Agreements - Enclosure #13 the Board of Education authorizes the Board President to sign the Tuition Reimbursement Agreement(s) for the schools listed below, at the rate indicated on said Agreement(s), for the educational costs for school district students placed at said schools by court order or as a result of hospitalization: Montfort Therapeutic Residence at Our Lady of Peace K. Acceptance of Extracurricular Activity Fund Financial Reports - Enclosure #14 BE IT SO RESOLVED that upon the recommendation ofthe Superintendent of Schools, the Board of Education accepts the Extracurricular Activity Fund reports covering the period January I, 2009 through March 31, 2009, as per the attached. L. American Red Cross Shelter Agreement - Enclosure #15 the Board of Education approves the Shelter Agreement with the American Red Cross Suffolk Chapter to use the District's buildings and facilities, as per the attached, for mass care shelters through June 30, 2009. BE IT FURTHER RESOLVED, the Board of Education authorizes the Board President to execute said Shelter Agreement on its behalf. M. Bid Award - Polyvision Interactive Whiteboards Installation - Enclosure #16 the Board of Education awards the Polyvision Interactive Whiteboards Installation Bid to CDWG in accordance with the terms and specifications of District Bid #08-09.0l8C (TetraTech Project Number 08044-08002), dated March 24, 2009; and
BE IT FURTHER RESOLVED, the Board of Education authorizes the Board President to execute said contract on its behalf. N. Approval of Services for Students with Disabilities - Enclosure #17 BE IT SO RESOLVED, that upon the recommendation of Superintendent of Schools, the Board of Education approves the recommendations of the Committee on Special Education dated 4/16/09-4/29/09 and the Committee on Pre-School Education dated 4/16/09-4/29/09 and authorizes the placements and provision of services contained therein, and authorizes the parental notification of same. / O. Approval for Board Member to Attend Valedictorian Luncheon BE IT SO RESOLVED, that the Board ofeducation approves Board President Robert Vecchio to attend the SCSSA Valedictorian Luncheon on June 4,2009 and to be reimbursed for appropriate expenses associated with his attendance at this meeting upon the submission of receipts for such. P. Phyllis Palma - Forego Travel Expense Reimbursement - Enclosure #18 WHEREAS, Phyllis Palma was granted tenure by the Board of Education of the William Floyd School District ("the District") as the Assistant to the Superintendent for Secondary Education effective July 11, 2003; and, WHEREAS, the District set forth the terms and conditions ofms. Palma's employment in a duly enacted resolution dated January 31,2008; and WHEREAS, pursuant to the resolution setting forth the conditions of Ms. Palma's tenured employment, she would be entitled to a travel expense reimbursement of $150 per month for travel/mileage expenses; and WHEREAS, by letter dated April 20, 2009, Ms. Palma volunteered to forego any reimbursement for travel/mileage expenses for the 2009-10 school year in an effort to help address the serious financial issues presently facing the District; NOW, THEREFORE BE IT RESOLVED, that the Board hereby accepts Ms. Palma's offer to forego any travel expense reimbursement for the 2009-2010 school year. Q. Susan Otranto Retroactive Eligibility - Enclosure #19 BE IT SO RESOLVED, that upon the recommendation of Superintendent of Schools, the attached Stipulation of Agreement between he Dsitrict and the Civil Service Employees Assocation, Inc., Local 1000, AFSCME, AFL-CIO, William Floyd Clerical Unit, is hereby ratified and approved; and BE IT FURTHER RESOLVED, the Board hereby authorizes the President of the Board to execute the Stipulation on its behalf.
R. Adoption of District Office Holiday Schedule - Enclosure #20 BE IT FURTHER RESOLVED, the Board hereby authorizes the President of the Board to execute the Stipulation on its behalf. R. Adoption of District Office Holiday Schedule - Enclosure #20 : the Board of Education hereby adopts the attached District Office holiday schedule, effective July 1, 2009. S. Pat Boyce's Stipulation of Agreement - Enclosure #21 : the Board ofeducation hereby ratifies and approves the attached Stipulation of Agreement between the District and Patricia Boyce, nunc pro tunc, to be effective June 30, 1994. T. Bid Award - Security District - Enclosure #21A : the Board of Education awards the Security Bid to Protective Managements systems in accordance with the terms and specifications ofdistrict Bid #08-09.018C (TetraTech Project Number 08044-08002, dated Apri115, 2009. 11. PERSONNEL A. Instructional- Enclosure #22 1. Per Diem Appointments 2. Revision ofleave 3. Extension of Leave 4. Leaves 5. Resignations B. Non-Instructional, Paraprofessionals/Teaching Assistants - Enclosure #23 1. Change oftitle (Teaching Assistant) 2. Resignation 3. Request for a Paid/Unpaid FMLA C. Non-Instructional, Facilities - Enclosure #24 1. Appointment (Permanent) D. Non-Instructional, Security - Enclosure #25 1. Appointments (Conditional) 2. Request for Unpaid FMLA Leave
E. Non-Instructional, Office Staff - Enclosure #26 1. Retirement «END OF CONSENT AGENDA» 12. BOARD DISCUSSION 13. VISITORS' QUESTIONS 14. ADJOURN