MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, March 13 th, 2017 9:00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, March 13 th, 2017 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk-Administrator D. Hunks, Treasurer P. Johnston, Chief Building Official C. Steinhoff, Facilities, Parks and Recreation Manager 1. Adoption of Agenda That the agenda for the Council Meeting of March 13 th, 2017 be received and adopted, as distributed by the Clerk. Carried Resolution # 05 093 2017 2. Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C#04-2017 held February 24 th, 2017 Moved by: Councillor Bell Seconded by: Councillor Hammell That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C#04-2017 held Friday, February 24 th, 2017, as circulated. Carried Resolution # 05 094 2017
4. Business Arising from the Minutes None 5. Public Meeting(s) 5.1 Minor Variance A-4-2017.49 Concession 13 Lot 26 Arran The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider a Minor Variance to Section 3.19.3 provisions of the Municipality of Arran-Elderslie Comprehensive Zoning By-law 36-09. Amanda Herbert, Planner for the Municipality of Arran-Elderslie, provided that the purpose and effect of the proposed Minor Variance which is to permit construction of a new two thousand (2,000) head beef finishing barn. The variance proposed to reduce the Minimum Distance Separation to 27.4 m (899 ft). Ms. Herbert reviewed the contents of Staff Report A-04-2017.49 and the recommendation from the Planning Staff. Ms. Herbert noted that there were no comments from the public circulation and from any agency. Ms. Herbert indicated that applicant was available for any questions of members of Council. The Mayor said if attendees wished to be notified of the adoption of the proposed Minor Variance or of further proceedings regarding the variance a written request needed to be made to the Municipality by signing the form provided. The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public. Hearing no further comments from the public, Mayor Eagleson declared the public meeting closed. Subsequent to further discussion, Council defeated the following resolution: Moved by: Councillor Steinacker Whereas, The Planning Department recommends that the Minor Variance Application A-04-2017.49 satisfies the policies for a minor variance to a required frontage; therefore That Minor Variance Application A-04-2017.49 (Gowan) be approved subject to the following conditions: 1) That the development of the property be carried out in accordance with the site plan shown as shown on Schedule A, attached to and forming part of the decision; 2) That the variance granted by this decision applies only to the development as shown on Schedule A, attached to and forming part of this decision; 3) That the development approved by this variance be substantially completed within the two (2) years of the date of the decision. Carried Resolution # 05 095 2017 6. Presentation(s) None 7. Delegation(s) 7.1 Pastor Rev. Dean Bender, Chesley Baptist Church Pastor Rev. Dean Bender addressed Council concerning the things going on downtown Chesley after dark with children noting that as Pastor of the Baptist Church he deals with children everyday. Pastor Rev. Bender noted that the church has a Drop-In Centre with Youth activities and a food bank at the church. Page 2 of 9
Subsequent to discussion, Staff was directed to contact Inspector Dana Earley to set up a meeting to discuss this situation. 8. Correspondence 8.1 Requiring Action 8.1.1 Bluewater District School Board Revised Potential Partnership Opportunity Paisley Central School Additional Funding Request Council reviewed and discussed the email from Robert Cummings, Superintendent of Business Services with the Bluewater District School Board regarding the revised potential partnership opportunity and the lease of space at the Paisley Central School. Subsequent to further discussion, Council directed to contact the School Board to request who is doing the grass cutting and snow removal now and also to advise that the municipality suggest that they patch the roof for the time being and when the roof needs to be replaced to come back to the municipality to discuss then. 8.2 For Information Subsequent to further discussion, Council passed the following resolution: That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes: 8.2.1 Saugeen Valley Conservation Authority Watercourse Definition and DART Protocol 8.2.2 Bruce County 150 Update 8.2.3 Municipal Property Assessment Corporation (MPAC) 2016 Assessment Update Municipal Summary Report 8.2.4 Saugeen Mobility and Regional Transit (SMART) January 27 th, 2017 Approved Minutes 8.2.5 Saugeen Valley Conservation Authority January 13 th Approved Minutes 8.2.6 Minister of Senior Affairs 2017 Senior of the Year Award 8.2.7 Minister of Education UPDATE - Pupil Accommodation Reviews and Support for Education Rural and Remote Communities 8.2.8 Municipal Property Assessment Corporation (MPAC) Assessing Properties in Proximity to Industrial Wind Turbines 8.2.9 Bruce County Planning Correspondence: a) A-17-05 Plan 204 Lots 17 to 19, Concession 6 Pt Lot 15 (Arran) b) A-17-08 Concession 5 Part Lot 24 and ROW (Elderslie) Carried Resolution # 05 096 2017 8.3 Events/Notices None 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse 9.1.1 SRCLK.17.11 Amendments to Supplemental Unemployment Benefit (SUB) Plan P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon Page 3 of 9
Seconded by: Deputy Mayor Davis 1) That Report SRCLK.17.11 be received Amendments to Supplemental Unemployment Benefit (SUB) Plan; and 2) That Council approve the amendment to the Supplemental Unemployment Benefit (SUB) Plan; and 3) That the necessary by-law be prepared. Carried Resolution # 05 097 2017 9.1.2 SRCLK.17.12 The Royal Canadian Legion, Ontario Provincial Command Branches and Ladies Auxiliaries Charitable Foundation P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: 1) That Report SRCLK.17.12 be received The Royal Canadian Legion, Ontario Provincial Command Branches and Ladies Auxiliaries Charitable Foundation; and 2) That Council endorse the submission of the application to The Royal Canadian Legion, Ontario Provincial Command Branches and Ladies Auxiliaries Charitable Foundation to request funding for Basic Life Support (BLS) Trainer Full- Body for the Municipality of Arran-Elderslie. Carried Resolution # 05 098 2017 A recess was held at this time (10:17 a.m. 10:32 a.m.). 9.2 Treasurer David Hunks 9.2.1 Accounts Payable Voucher # 5-2017 D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis That Accounts Payable Voucher #5-2017 dated March 13 th, 2017 in the amount of $ 395,340.39 be approved for payment as submitted by the Treasurer. Carried Resolution # 05 099 2017 At this time, the following item 12.1 was dealt with at this time. 12.1 Proposed 2017 Operating and Capital Budget 2 nd Draft Council reviewed the second draft of the proposed 2017 Capital Budget that was provided by the D. Hunks, Treasurer. Also, Council reviewed the updated 2017 Budget Flow Chart, the 2017 Average Municipal Levy using Assessment Average of $ 159,183.00 with a 0, 1, 1.5, 2, 2.5 and 3 % increase. Discussion included double surface treatment on Elderslie Sideroad 15 from County Road 11 to Concession 6, Sideroad 15 roadway and bridge, NWMO Well Being Reserve, Chesley Soccer Field, relocation of the Paisley Public Library Subsequent to further discussion, Council passed the following resolution: 1) That Council of the Municipality of Arran-Elderslie hereby Page 4 of 9
adopt the 2017 draft budget as presented on March 13 th, 2017 in principle with a 3 % rate increase; and 2) That the necessary by-law be prepared to adopt the 2017 Operating and Capital Budgets. Carried Resolution # 05 100 2017 9.3 Works Manager Scott McLeod 9.3.1 SRW.17.05 Education Training for Works Department Council reviewed the report from the Works Manager. Subsequent to further discussion, Council passed the following resolution: 1) That Report SRW.17.05 Education Training for Public Works Department be received; and 2) That Council authorize that two (2) municipal works department staff based on seniority and expression of interest at the Guelph Road School courses being offered through the Ontario Good Roads Association this spring in Guelph. Carried Resolution # 05 101 2017 9.3.2 SRW.17.06 2017 Ontario Waterworks Conference Council reviewed the report from the Works Manager. Subsequent to further discussion, Council directed staff to proceed with Option 1 but looking at the storage unit at the Elderslie shop. 1) That Report SRW.17.06 be received 2017 Ontario Waterworks Conference; and 2) That Council hereby approve the Public Works Manager to attend the 2017 Ontario Waterworks Conference being held from May 7 th to 10 th, 2017 in Niagara Falls. Carried Resolution # 05 102 2017 A recess was held at this time (12:01 p.m. 12:57 p.m.). 9.4 Building Department Patrick Johnston 9.4.1 SRCBO.17.05 Building Permits February 2017 P. Johnston, Chief Building Official, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That SRCBO.17.05 Building Permits February 2017 be received for information purposes. Carried Resolution # 05 103 2017 9.5 Recreation Department Carly Steinhoff 9.5.1 SRREC.17.07 Chesley Kinsmen Club Pavilion Update C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council tabled the following resolution: 1) That Report SRREC.17.07 be received Chesley Kinsmen Club Pavilion Update; Page 5 of 9
2) That Council supports the Chesley Kinsmen Club s Pavilion initiative; 3) That Council provide the Chesley Kinsmen Club with a eighty thousand dollar ($ 80,000.00) zero (0) percent interest loan which shall be repaid back to the municipality within five (5) years, being financed from Account Number 01-0000-2181 Reserves Recreation Arena/Community Centres; and 4) That the Pavilion will be turnover to the Municipality upon completion of the project. Tabled Resolution # 05 104 2017 Council directed that a member of the Chesley Kinsmen Club to be present at the next meeting to answer questions from Council. 9.5.2 SRREC.17.08 2017 Summer Student Positions C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That Council of the Municipality of Arran- Elderslie take from the table and consider resolution 04 086 2017 tabled February 24 th, 2017, regarding the 2017 Summer Student Positions. Carried Resolution # 05 105 2017 1) That Report SRREC.17.08 be received 2017 Summer Student Positions and Wages; 2) That Council approve the 2017 Summer Student positions and wage rates contained in this report. Carried Resolution # 05 106 2017 Council also discussed the application for RED (Rural Economic Development) grant. Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Steinacker Seconded by: Councillor Kerr That Council direct staff to proceed to make an application to the Rural Economic Development (RED) Program for an Economic Development Officer. Carried Verbal Resolution # 05 107 2017 9.6 Fire Departments 9.6.1 Paisley February 2017 Incident Reports Subsequent to further discussion, Council passed the following resolutions: That the Paisley Fire Department Monthly Incident Report February 2017 be received for information purposes. Carried Resolution # 05 108 2017 9.7 Planning Department Amanda Herbert None Page 6 of 9
10. Reports of Members of Council Bell: Councillor Bell advised that he will be attending this week the Bruce Area Solid Waste Recycling (BASWR) meeting and the Bruce County Federation of Agriculture Politicians meeting. Hammell: Councillor Hammell advised that he had attended Special Board Meeting in regards to the Accommodation Review for the Chesley and Paisley Area Schools. Kerr: Councillor Kerr advised that he had attended the Ontario Good Roads Association Conference last week. Steinacker: Councillor Steinacker advised that he had attended the Bruce County Nuclear Industry Regional Advisory Committee meeting on Friday, March 3 rd and attended the Bruce County Fire Mutual Aid meeting at the Tara-Arran Fire Department on Thursday, March 2 nd, 2017. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Deputy Mayor Davis: Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting noting that he had made a presentation at the Special Board Meeting for Accommodation Review Delegations on February 28 th, 2017 in regards to the Accommodation Review for the Chesley and Paisley Area Schools. 11. Health and Safety None 12. Other Business 12.1 Proposed 2017 Operating and Capital Budget 2 nd Draft This item was dealt with earlier in the meeting. 13. Notice of Motion None 14. By-law(s) 14.1 14-2017 Election Authorize Alternative Voting Method Vote-by-Mail Moved by: Councillor Bell Seconded by: Councillor Hammell That By-law No. 14-2017 be introduced and taken as read a first and second time, being a By-law to authorize an alternative voting method, being Voting by Mail for the 2018 Municipal Election and entering into an Agreement with Canada Post to provide Vote By Mail Services. Carried Resolution # 05 109 2017 That By-law No. 14-2017 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 05 109 2017 Page 7 of 9
14.2 15-2017 Authorize Execution Service Agreement GSS Engineering Consultants Ltd. Overall Responsible Operator (ORO) That By-law No. 15-2017 be introduced and taken as read a first and second time, being a By-law to authorize the execution of a Service Agreement with GSS Engineering Consultants Ltd. for the supervision of Operation of the Water and Sewage Systems. Carried Resolution # 05 110 2017 Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis That By-law No. 15-2017 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 05 110 2017 15. Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 2:26 p.m. for the purpose of matters identified in the motion below. Moved by: Councillor Bell Seconded by: Councillor Hammell That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: 1) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose 2) Personal matters about an identifiable individual, including municipal or local board employees 3) Proposed or pending acquisition or disposition of real property Carried Resolution # 05 111 2017 16. Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 3:20 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session None 18. Confirming By-law By-law 16-2017 Confirming By-law Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis That By-law No. 16-2017 be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran- Elderslie held March 13 th, 2017. Carried Resolution # 05 116 2017 That By-law No. 16-2017 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 05 116 2017 19. Adjournment Moved by: Councillor Steinacker That the meeting be adjourned to the call of the Mayor. Carried Resolution # 05 117 2017 Page 8 of 9
The meeting was adjourned at 3:25 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk-Administrator Page 9 of 9