MINUTES OF THE REGULAR PUBLIC MEETING A regular scheduled meeting of the Elk Grove Park District, Cook County, State of Illinois, was held on October 27, 2011, in the Administration Building of said Park District. called the meeting to order at 7:03 p.m. and upon the roll being called,, being physically present at such time and place and the following Park Commissioners, also being physically present at said time and place, answered present: William B. O Malley, President, and Commissioner Ronald J. Nunes, Vice President, and Commissioner John Walz, Commissioner Thomas E. Cooke, Treasurer, and Commissioner Ralph C. Souder, Secretary, and Commissioner Thomas G. Hoffman, Attorney Administrative Staff: Mike Brottman, Executive Director Tom Busby, Director of Finance Tammy Miller, Director of Leisure Services Alann Petersen, Director of Parks and Planning Visitors: Catherine Carroll, Resident Ross Rowe, Cable Production Coordinator, EGTV Channel 6 Debbi Dennison, Cable Producer, EGTV Channel 6 APPROVAL OF MINUTES questioned if there were any further additions or corrections to the minutes of the October 13, 2011 Committee of the Whole Meeting, or the October 13, 2011 Regular Meeting. There being none, the minutes were approved by a unanimous voice vote. COMMENTS FROM THE AUDIENCE recognized Catherine Carroll, who resides at 680 Winston Drive, Elk Grove Village, from the audience. Ms. Carroll advised she is a Pavilion Fitness member with progressive Multiple Sclerosis.
She distributed to the Board a presentation listing her requests, which included a ramp for handicap accessibility in the Pavilion parking lot, a stationary bike in the exercise studio for her stability, and a request for a change to the pilates and yoga classes to core and stretching so it may be included in the membership. questioned if a walker for balance would help in the exercise classes. commented that a pole could be put in the parking lot, although we will be working on the redesign of the parking lot soon. commented that although he is empathetic and sympathetic to Ms. Carroll s needs, we are here to serve the masses and cannot always specialize our facilities such as putting a stationary bike in the group exercise studio. Tammy Miller, Director of Leisure Services, advised we could look into a piece of equipment from the Northwest Special Recreation Association (NWSRA). Director Brottman advised we could also get the NWSRA to suggest an apparatus that could be used for balance. Ms. Carroll questioned if she got a letter from the group exercise instructor stating that she would not take any more money for a Core class than a Pilates class would the Park District consider including the classes into the membership. advised he would look at a signed petition and letter from the instructor. advised the Board has approved all the rates and price structure, and they do not seek to change it. Director Brottman advised the specialty classes are in addition to what the Pavilion Fitness membership offers. Tammy Miller added that the specialty classes are not included in the membership. commented that people could pick and choose to pay for the specialty classes. Ms. Carroll then questioned if she could have the post in the parking lot by the steps to help with her balance Director Brottman advised that staff would find a solution and follow up with Ms. Carroll. 2
CORRESPONDENCE read a thank you letter to the Athletic Fields Maintenance staff from the Football Association thanking them for providing the well-maintained fields. Director Brottman recognized the staff from EGTV Channel 6. He spoke about the Illinois Association of Park Districts (IAPD) Gala that he, Margaret Holler, Superintendent of Marketing, Diane Malinowski, Public Relations Manager, Debbi Dennison, Cable Producer, EGTV Channel 6, and Ross Rowe, Cable Production Coordinator, EGTV Channel 6, attended on October 14 th, where Channel 6 received the first place award for top journalist in Illinois. On behalf of the Park District, Director Brottman presented Debbi Dennison and Ross Rowe individual trophies. Ross Rowe addressed the Board, and thanked them and staff for nominating them for the award and stated how much Channel 6 enjoys working with the District. He also mentioned that the Elk Grove Idol is the most watched show on the Channel 6 web site on demand feature. Debbi Dennison addressed the Board advising that she started with the District and it is like coming home when she works here, as she appreciates the energy of the staff. APPROVAL OF PAY APPLICATION #3 FROM GOLF CREATIONS moved to approve the Pay Application #3 from Golf Creations for services for the Fox Run Golf Course Renovations in the amount of $107,660.51. seconded the motion. 3
APPROVAL OF PAY APPLICATION FROM MARTIN DESIGN moved to approve the Pay Application from Martin Design for services for the Fox Run Course Improvement Project in the amount of $3,924.14. seconded the motion. CAPITAL PROJECTS reported that staff is working on completing the Capital Projects for 2011. The renovation project at Fountain Square is 80% complete, with everything being on target. We will have over $100,000 in capital project dollars to roll over to 2012. This money is available due to projects being under budget or projects that were no longer needed. FINANCE COMMITTEE reported the Corporate Fund is on budget with a net income of $101,000. The Recreation Fund year-to-date net income of $157,000 exceeds the budgeted net loss of $68,000 by $225,000. The Golf Fund is a work in progress, as they are down approximately 3,000 rounds from last year due to weather and the renovation project. COMMITTEE OF THE WHOLE reported that at the Committee of the Whole meeting on October 13th, discussion was held regarding employee health insurance and changing the open enrollment date to January instead of the current date of May. 4
ATHLETIC COMMITTEE reported that Indoor Soccer registration is now open. The next Athletic Association Presidents meeting is December 13 th, and he thanked the Athletic Association Boards for getting their budgets in on time. ADULT LIAISON reported a presentation for Veterans Day is planned for November 7 th, at the Adult Center, and the Ambassadors will be performing live on November 8 th. The finals for the Senior Olympics will be held on December 6 th. New Advisory Board members have been chosen and will meet in January. On December 15 th, the Rotary Group of Elk Grove will be sponsoring a luncheon at the Adult Center, and 15 new members joined in September. GOLF COURSE COMMITTEE The renovation at the course is underway, and the web site will be updated. The Parks Foundation is hosting a Bunco Night on November 5 th, and Fox Run is planning their Annual Pig Roast and half time trivia game on November 13th. added there was a good turnout for the Superintendent s Challenge, as they had great weather for the nine-hole event. OLD BUSINESS Tom Busby, Director of Finance, reported that in order to move the employee health insurance to a January 1 st start date we will have to notify Blue Cross and Blue Shield by November 1 st. The District has received two quotes, one from United Health Care, and one from Humana, which are at a lesser cost. Now is the time to do this, as once we commit we cannot go back. These plans are similar with a 12% to 17% decrease in cost, although the health questionnaire that employees must complete may increase the cost. The change in start date is to match the budget year and to help the employees with their Flexible Spending Accounts (FSA). It was a consensus of the Board to move forward with the health insurance changes. 5
ORDINANCE #331 Alann Petersen, Director of Parks and Planning, advised that Ordinance #331 is to allow the public to be able to purchase District property in a garage sale type of event. The event would take place in November, and prior to the sale a list of the items will be made available. moved to approve Ordinance #331: AN ORDINANCE AUTHORIZING AND DIRECTING THE TRANSFER OF CERTAIN USED PERSONAL PROPERTY seconded the motion. PAYMENT OF THE BILLS moved to authorize Director Brottman to make payment of the bills in the amount of $47,731.86 for October 13, 2011 and $750,066.68 for October 20, 2011. seconded the motion. 6
Elk Grove Park District SUMMARY LIST OF BILLS PRESENTED FOR APPROVAL ON OCTOBER 27, 2011 SUMMARY BY FUND: 10/13/2011 10/20/2011 CORPORATE FUND 64,237.72 13,928.17 AUDIT POLICE LIABILITY 2,478.02 RECREATION FUND 48,199.93 23,070.52 PAVING & LIGHTING FUND 29,767.64 MUSEUM FUND 790.07 277.09 SPECIAL RECREATION 6,000.00 ASSOCIATIONS 15,738.85 4,738.50 2009 CAPITAL PROJECTS 2009A CAPITAL PROJECTS 11,029.00 204,897.70 2011 CAPITAL PROJECTS 1,840.99 42,747.74 FO RUN GOLF LINKS FUND 3,417.28 424,639.32 BOND & INTEREST FUND $147,731.86 $750,066.68 ADJOURNMENT TO CLOSED SESSION moved to adjourn to Closed Session per 2(c)(1) for the Purpose of discussing personnel. seconded the motion. The Regular meeting of October 27, 2011 adjourned to Closed Session at 7:55 p.m. 7
CLOSED SESSION After the discussion regarding personnel, moved to adjourn the Closed Session. seconded the motion. RECONVENE TO OPEN SESSION moved to reconvene to open session. seconded the motion. The Regular Meeting of October 27, 2011 reconvened to Open Session at 9:12 p.m. ADJOURNMENT moved to adjourn the Regular Meeting of October 27, 2011 at seconded the motion. 8
The Regular Meeting of October 27, 2011, was adjourned at 9:13 p.m. Respectfully submitted, Ralph C. Souder, Secretary 9