Goucher College Athletic Hall of Fame Statement of Purpose, Organization, and Procedures Draft I. PREFACE On June 30, 2008, the Board of Directors of the Alumnae and Alumni of Goucher College, hereinafter referred to as the AAGC, endorsed the establishment of the Goucher College Athletic Hall of Fame program and assigned the President of the Alumnae and Alumni Association and the Director of Athletics to appoint a committee to implement the program. The designated committee, consisting of the members shown below, initiated the program by formulating this document and choosing to select and install the first class of inductees in 2009. II. PURPOSE The purpose of the Goucher College Hall of Fame is to recognize, honor, and perpetuate the memory of those individuals who have made outstanding contributions to Goucher College athletics and have helped bring excellence to Goucher College and its intercollegiate athletic program. III. GOUCHER COLLEGE ATHLETIC HALL OF FAME COMMITTEE A. Membership The Goucher College Athletic Hall of Fame Committee, hereinafter referred to as the Committee, shall consist of the following 12 members: 1. Director of Alumnae/i Affairs or his/her appointee 2. Director of Athletics or his/her appointee 3. President of the Board of Directors of the AAGC or his/her appointee 4. Athletic Administer 5. Sports Information Director 6. Faculty Athletic Representative 7. One female and one male Goucher College Athlete Alumna, who has graduated after 1987 8. One Goucher College Athlete Alumnas who graduated before 1987, as long as possible 9. One male head coach 10. One female head coach
11. Optional Ad Hoc Voting Member (e.g., member of the Goucher Community, retired coach, former President of Goucher College, Trustee, parent, professor) The Director of Athletics shall serve as Chair of the Committee and preside over all meetings and the celebratory event. In the absence of the Director of Athletics, the Director of Alumnae/i Affairs or his/her appointee will act as chair pro tempore. The term of the service for alumnae/i serving on the Committee shall be three years. An individual may serve two consecutive three-year terms of service in these positions. After two terms, the member must wait for at least three years before being eligible to serve again. When the term expires for a member of the Committee, the Committee shall elect an individual to invite to serve for the successive term. Nominations will be entertained from within the committee. Those nominated must be consulted beforehand. Only the Chair of the Committee may nominate the individual whose term is expiring. If that individual is nominated, he/she shall not vote and shall be excused from the rest of the Committee s presence during the election. If that individual is not nominated, he/she may remain and take part in the election as a Committee member. Any individual who does not serve adequately, as discussed by and voted on by the Committee, will be replaced by substitute through a majority vote of the Committee. B. Meetings The Committee shall meet not less than twice each year and the following business shall be transacted: 1. Nominations for the Hall of Fame shall be considered; 2. Nominees shall be selected for induction into the Hall of Fame; 3. Arrangements for induction shall be made. Six members present shall constitute a quorum at all meetings of the Committee. IV. CRITERIA The Committee shall select inductees based on the following eligibility criteria: 1. Alumnae/i candidates may be nominated only if they have participated in at least two full seasons of varsity intercollegiate competition for Goucher and were in good academic standing. 2. The candidate must have been a truly distinguished performer in his/her sport (i.e. having been recognized as an All-American, holder of multiple school records, attained significant milestones, etc.).
3. A qualified alumnus/a becomes eligible for nomination beginning ten years after receiving his/her bachelor s degree from Goucher. A person who has not qualified for a degree may be selected only upon approval of all members of the Committee. Such a person may not be selected until ten years have passed since he/she would normally have received the bachelor s degree. 4. Coaches, athletic trainers, managers, athletic administrators and any other person who have made outstanding contributions or offered extraordinary service to athletics at Goucher are eligible. No current coaches or staff members at Goucher shall be considered for selection. However, those who are non-alumnae/i may be selected upon their retirement or death, or five years after they leave the Goucher College Athletic Department to assume other employment. 5. A member of the Committee is not eligible during his or her term of service. V. SELECTION PROCESS Nominations for the Hall of Fame maybe submitted through the online nomination process or via e-mail/letter to the Director of Athletics. 1. Each year, the Committee shall first select the number of inductees to be honored. A minimum of 2 no more than 3 individuals shall be honored each year. It is the option of the Committee to induct the honoree. (A maximum of 4) 2. After the Committee prepares the list of eligible nominees, the Sports Information Director and the Office of Alumnae/i Affairs shall collaborate in the preparation and distribution of a list to the Committee, presenting the qualifications of each eligible nominee and the date of each nominee s original nomination. The list should be presented to the Committee at least 30 days prior to the meeting at which the Committee elects the next inductees. Selection shall occur in the spring, and the induction ceremony shall be held in the fall. 3. Each Committee member shall prepare a ballot naming a number of candidates from the list equal to the number of inductees already decided upon by the Committee. This ballot shall be returned to the Director of Alumnae/i Affairs to be compiled. 4. A list of selected finalists shall be prepared from the initial list. This list will be presented in alphabetical order. The Committee shall focus on the new list at its meetings.
5. The final voting shall be conducted by secret ballot. Each Committee member shall vote for the number of nominees equal to the predetermined size of the class to be inducted, with the top-ranked nominee receiving the number of points equal to their ranking in descending order so that the lowest ranked nominee receives one point. Thus, if the class size is five, each Committee shall vote for five nominees to be listed in rank order with the top-ranked nominee receiving five points and the fifth receiving one point. Candidates receiving 2/3 of votes cast shall be elected to the Hall of Fame. 6. Once presented as an eligible nominee, the candidate shall be reconsidered annually until he/she has been considered during five consecutive calendar years, after which he/her name will be removed from consideration for at least one year. VI. INDUCTION An induction ceremony shall be held annually or biannually. Presentation of an appropriate award will be determined by the Hall of Fame Committee. There will be a permanent display of inductees exhibited in the SRC lobby. VII. RESPONSIBILITES A. Planning for the awards ceremony and dinner shall be the joint responsibility of the Alumnae/i Affairs Staff and Athletic Department. B. The Sports Information Director, in collaboration with the Office of Communications, shall be responsible for the production of a suitable brochure and all publicity related to the Hall of Fame. C. Presentation of mementos shall be procured by the Director of Athletics. D. Permanent display of inductees shall be the responsibility of the Director of Athletics. E. Funding for the first five years of the Hall of Fame will be absorbed by the Office of Alumnae/i Affairs (i.e., plaque, dinner, mailings) F. Staffing of the Committee will be the responsibility of the Office of Alumnae/i Affairs and Parents Program This document will be reviewed every three years as necessary