Public Meeting Notice Notice is hereby given that the WestEd, FWL, and SWRL Boards of Directors will hold joint meetings at the following location: 750 Cannery Row July 20-22, 2016 In compliance with the Bagley-Keene Act and WestEd Governance Policies, the agenda for this meeting will be posted on or before July 8, 2016, on official bulletin boards in all WestEd locations and on the internet at http://www.wested.org/about-us/board-of-directors/ In compliance with the Americans with Disabilities Act, any person needing special assistance to participate in this meeting should contact Shaun Flinn, 415.615.3210, at least 48 hours in advance of the meeting. For additional information about this meeting, please contact Shaun Flinn 415.615.3210 sflinn@wested.org
AGENDA WestEd Board of Directors Meeting July 20 22, 2016 Tuesday, July 19, 2016 6:00 p.m. Welcome Reception Pacific View Courtyard 7:00 p.m. Welcome and Icebreaker Pacific View Courtyard Wednesday, July 20, 2016 8:00 a.m. Breakfast Pacific View Courtyard 9:00 a.m. Welcome to WestEd Board Retreat Pacific Ballroom 9:15 a.m. WestEd at 50 Looking Back 10:15 a.m. Break 10:30 a.m. Goals, Process, Expectations for Retreat 11:00 a.m. Panel Presentation Meeting the Needs of the Most Underserved A Collaborative Approach to Addressing the Whole Child 12:15 p.m. Lunch Pacific View Courtyard 1:15 p.m. Meeting the Needs of the Most Underserved Breakouts: Meeting Rooms: Strand 1 0 to 5 Supports in High Poverty Communities Strand 2 Career College Readiness/Career Technical Education Strand 3 Community Partnerships/Collective Impact Strand 4 Highest Risk Students Del Mar Edgewater Hovden Carmel 1:15 p.m. Framing the Issue & Needs and Opportunities in the Field (Breakouts cont d) 2:00 p.m. Learning from Bright Spots (Breakouts cont d)
WestEd Board of Directors Meeting July 20 22, 2016 3:00 p.m. Break 3:10 p.m. Defining Priorities & Success for WestEd (Breakouts cont d) 4:40 p.m. Summary & Wrap-Up Pacific Ballroom 5:00 p.m. Retreat Adjourn 6:00 p.m. Reception and Dinner Pacific View Courtyard 7:00 a.m. Breakfast Pacific View Courtyard 8:00 a.m. Welcome and Call to Order 2015 2016 Board Chair, Harold Levine Change of Chair 2016 2017 Board Chair, Tacy Ashby Introductions Ratify Meeting Agenda 8:15 a.m. Public Comment [This agenda item will be limited to ten (10) minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] 8:25 a.m. Approve April 2016 Minutes 8:30 a.m. Reflections on Wednesday Retreat 8:45 a.m. Report Outs from Each Strand 9:45 a.m. Break 10:00 a.m. So Where to Now? 12:00 p.m. Recess Board Meeting to Board Chair, Tacy Ashby Friday, July 22, 2016 12:05 p.m. Lunch Pacific View Courtyard (Utah Delegation will meet over lunch in the Library) Page 2
WestEd Board of Directors Meeting July 20 22, 2016 1:00 p.m. Standing Committee Meetings: Meeting Rooms: External Relations Committee Human Resources and Institutional Development Committee Management Committee Program Committee Hovden Pacific Ballroom III Pacific Ballroom I Pacific Ballroom II 3:00 p.m. Executive Committee Pacific Ballroom I 7:00 p.m. Reception and Dinner Monterey Bay Aquarium, Open Seas Galleries Friday, July 22, 2016 7:00 a.m. Breakfast Pacific Ballroom Foyer 8:00 a.m. Reconvene Board of Directors Meeting Board Chair, Tacy Ashby 8:15 a.m. State of Education in California Carl A. Cohn, Executive Director California Collaborative for Educational Excellence 9:15 a.m. Standing Committee Reports (A break will be included as appropriate) Executive Committee Report Board Chair, Tacy Ashby EXEC Information Items 1. Discuss Retreat and Decide Next Steps and Clarify Roles and Responsibilities 2. New Business Management Committee Report Committee Chair, Arturo Delgado MGT Action Items 1. Investment Management Report for Fiscal Year 2016, 2. Unaudited Financial Statements for Fiscal Year 2016, 3. Renewal of External Auditor Services for Fiscal Year 2016 Page 3
WestEd Board of Directors Meeting July 20 22, 2016 4. Annual Resolution: Delegation of Signature of Authority to WestEd s CEO MGT Information Items 5. Management Discussion and Analysis for Fiscal Year 2016, 6. Indirect Budget and Actual Expenses for Fiscal Year 2016, 7. Update on Facilities 8. New Business Program Committee Report Committee Chair, Beth Foley PRG Action Items 1. REL West Update: Using Data on School Climate PRG Information Items 2. Comprehensive Centers Update 3. Discussion of National Center for Systemic Improvement (NCSI) 4. High Priority Projects Update 5. Future WestEd Board Thursday Morning Sessions 6. New Business Human Resources and Institutional Development Committee Report Committee Chair, McKell Withers HRID Information Items 1. Professional Development 2. Trends in Funding for WestEd Work 3. New Business External Relations Committee Report Committee Chair, Ruth Glass EXT Action Items 1. Election of FWL and SWRL Board Chairs for 2016 2017 2. Board Appointed Positions 3. WestEd Board Member Emeriti 4. Board of Directors Future Meeting Dates and Locations EXT Information Items 5. Board Membership Progress Report 6. Board Composition Analysis 7. Update on 2017 Out-of-Region Meeting to be held in Utah 8. WestEd Visibility Page 4
WestEd Board of Directors Meeting July 20 22, 2016 9. New Business Board Chair Report Board Chair, Tacy Ashby CHAIR Action Items 1. Ratification of WestEd Board Actions on FWL Items 2. Ratification of WestEd Board Actions on SWRL Items 11:00 a.m. Chief Executive Officer s Report CEO, Glen Harvey 11:15 a.m. Review of Federal Education Legislation Staff Member, Max McConkey 11:30 a.m. Closing Remarks and Adjournment Board Chair, Tacy Ashby 11:45 a.m. Box Lunch Pacific Ballroom Foyer Page 5
Executive Committee Meeting 3:00 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review and discuss the following updates. No formal action is necessary at this time. EXEC-1 EXEC-2 EXEC-3 Discuss Retreat and Decide Next Steps and Clarify Roles and Responsibilities CEO Updates New Business
Management Committee Meeting 1:00 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which August be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review the following documents and prepare recommendations for action by the full Board: MGT-1 Investment Management Report for Fiscal Year 2016, MGT-2 Unaudited Financial Statements for Fiscal Year 2016, MGT-3 Renewal of External Auditor Services for Fiscal Year 2016 MGT-4 Annual Resolution: Delegation of Signature of Authority to WestEd s CEO II. Review the following documents for information. No formal action is necessary at this time. MGT-5 Management Discussion and Analysis for Fiscal Year 2016, MGT-6 Indirect Budget and Actual Expenses for Fiscal Year 2016, MGT-7 Update on Facilities MGT-8 New Business
Program Committee Meeting 1:00 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two-minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review the following report and recommend action to the full Board: PRG-1 REL West Update: Using Data on School Climate II. Review and discuss the following updates. No formal action is necessary at this time. PRG-2 PRG-3 PRG-4 PRG-5 PRG-6 Comprehensive Centers Update Discussion of National Center for Systemic Improvement (NCSI) High Priority Projects Update Future WestEd Board Thursday Morning Sessions New Business
Human Resources and Institutional Development Committee Meeting 1:00 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] Review and discuss the following information documents. No formal Board action is required at this time. HRID-1 HRID-2 HRID-3 Professional Development Trends in Funding for WestEd Work New Business
External Relations Committee Meeting 1:00 p.m. AGENDA Public Comment [This agenda item will be limited to ten minutes total with a two minute limit per speaker, which may be adjusted at the discretion of the Chair to accommodate a greater number of speakers.] I. Review the following and recommend action to the full Board: EXT-1 Election of FWL and SWRL Board Chairs for 2016 2017 EXT-2 Board-Appointed Positions EXT-3 WestEd Board Member Emeriti EXT-4 Board of Directors Future Meeting Dates and Locations II. Review and discuss the following information documents. No formal Board action is required at this time. EXT-5 EXT-6 EXT-7 EXT-8 EXT-9 Board Membership Progress Report Board Composition Analysis Update on 2017 Out-of-Region Meeting to be held in Utah WestEd Visibility New Business