14th WFITN 2017 Congress October 16 19, 2017 Budapest, Hungary PARTNERSHIP AND EXHIBITION MANUAL Promotional Opportunities Visit the website for more information: www.wfitn2017.hu E-mail: wfitn2017@wecotravel.hu Phone: +36 1 266 7032
Table of contents Congress Venue 2 Scientific program 2 Preliminary program 3 Contacts 3 Promotional Opportunities 4 Partnership packages 5-7 Exhibition 8-10 Advertisement 11 Unique Partnership Opportunities 12-14 Things you need to know 15
14th Congress of the World Federation of Interventional Neuroradiology October 16 19, 2017 Budapest, Hungary PARTNERSHIP AND EXHIBITION MANUAL Promotional Opportunities www.wfitn2017.hu
GENERAL INFORMATION Destination, Venue - Budapest, Hungary Located in the heart of Europe, Budapest connects East and West, the Past and the Present. In 2017, it will connect neurointerventionists and will build bridges between neuroscientific specialities, as well as scientists and medical practitioners. Congress Venue The Vigadó Concert Hall in downtown Budapest is a historical monument (built in 1883), it is a tourist attraction and multi-arts event center providing the most modern congress and meeting facilities. It is ideally situated in downtown on the picturesque Danube Bank of the Pest side next to many hotels in different categories, all in walking distance... Scientific program The congress will strongly focus on multidisciplinary contribution to the treatment of neurovascular and spinal disease. Topics will include: Ischemic stroke: acute and preventive treatment: acute and preventive, research, multidisciplinary cooperation, organization of stroke care Vascular malformations: treatment, results, research Intracranial aneurysms: treatment, research: new techniques, pathogenesis, flow studies Spine: minimally invasive neurointerventional treatment of degenerative spine disease Further details will be published later. 2
Preliminary Program SUNDAY 15 October 2017 Exhibition set up Registration MONDAY 16 October 2017 Exhibition open Plenary and concurrent sessions Welcome reception TUESDAY 17 October 2017 Exhibition open Plenary and concurrent sessions Presidents Dinner WEDNESDAY 18 October 2017 Exhibition open Plenary and concurrent session Congress Dinner THURSDAY 19 October 2017 Exhibition open Plenary and concurrent sessions Closing Ceremony Exhibition dismantle Contacts WFITN2017 Congress Secretariat Weco Travel Ltd. Phone: +36 1 266 7032 or +36 30 242 0385 E-mail: wfitn2017@wecotravel.hu web: www.wfitn2017.hu 3
PROMOTIONAL OPPORTUNITIES WFITN2017 Congress is an excellent opportunity to increase awareness of your company, demonstrate your involvement in the industry and promote your products and services. Two types of partnership possibilities are offered: global packages for our main sponsors to have a broad visibility before, during and after the congress and a la carte options to reach your specific audience. Partnership packages Platinum Gold Silver Partnership a la carte Exhibition Hands on Workshop Suite Lunch Break Symposia Sunrise New Technology Symposia E-poster area Congress bags Congress badge & lanyards Advertisement in the industrial congress handbook Satchel insert Individual proposal(s) 4
Partnership packages All prices are in Euro and are inclusive of all relevant taxes. Partnership opportunities are subject to availability at the time of advice PLATINUM SPONSOR EUR 200 000 Application is dead-lined to 1 April 2017 Priority choice for 15 lunch symposium / daily (up to 4 x 15 minutes, total: 60 minutes in the Plenary room) Hands on workshop suite (exclusive use for the duration of the congress) 20 m 2 exhibition floor space (unequipped, power only), prominent position (size with layout will be given later) 20 x exhibitor registration (additional exhibitor badges for Euro 700 each) 8 x congress dinner tickets 10 x congress satchels 2 x adverts in the industrial congress handbook (A5, 4-colour full page positioned on inside or back cover page) (subject of date of application first come, first served basis) Opportunity to provide 2 x free-standing, retactable banners (placement location at the discretion of the congress managers) 2 x pre-congress email blasts to registered delegates to promote your symposium Opportunity to supply 2 x satchel inserts in the congress satchel Logo on the congress website hyperlinked to the company s website 200-word company profile on the congress website 200-word company profile and contact details in handbook Logo on all congress promotional material (subject to date of application and print deadlines) Logo on congress exhibition entrance signage Logo on thank you sponsors PowerPoint slide in all sessions Logo on the partnership page of handbook Logo on signage and on the screen of the congress room Verbal recognition in opening and closing session 5
Partnership packages All prices are in Euro and are inclusive of all relevant taxes. Partnership opportunities are subject to availability at the time of advice GOLD SPONSOR EUR 100 000 Application is dead-lined to 1 April 2017 Priority choice for 15 lunch symposium (2 x 15 minutes, total 30 minutes in the Plenary room) Hands on workshop suite (exclusive use for the duration of the Congress) 9 m 2 exhibition floor space (unequipped, power only), prominent position (size with layout will be given later) 10 x exhibitor registration (additional exhibitor badges for Euro 700 each) 4 x congress dinner tickets 5 x congress satchels 1 x advert in the industrial congress handbook program (A5, 4-colour full inner page) 1 x pre-congress email blasts to registered delegates to promote your symposium Opportunity to supply 1 x satchel inserts in the congress satchel Logo on the congress website hyperlinked to the company s website 100-word company profile on the congress website 100-word company profile and contact details in handbook Logo on all congress promotional material (subject to date of application and print deadlines) Logo on congress exhibition entrance signage Logo on thank you sponsors PowerPoint slide in all sessions Logo on the partnership page of handbook Logo on signage and on the screen of the congress room Verbal recognition in opening and closing session 6
Partnership packages All prices are in Euro and are inclusive of all relevant taxes. Partnership opportunities are subject to availability at the time of advice SILVER SPONSOR EUR 50 000 Application is dead-lined to 1 April 2017 6 m 2 exhibition floor space (unequipped, power only), prominent position (size with layout will be given later) 5 x exhibitor registration (additional exhibitor badges for Euro 700 each) 3 x congress satchels 2 x congress dinner tickets 50% discount on advert in the industrial congress handbook (A5, 4-colour full inner page) 50-word company profile on the congress website 50-word company profile and contact details in handbook Logo on all congress promotional material (subject to date of application and print deadlines) Logo on congress exhibition entrance signage Logo on thank you sponsors PowerPoint slide in all sessions Logo on the partnership page of handbook Logo on signage and on the screen of the congress room Verbal recognition in opening and closing session 7
Exhibition The exhibition is located in the heart of the congress, ensuring all exhibitors high visibility. Coffee breaks and lunch will also be arranged in this area providing a prime networking area for delegates and exhibitors. E X H I B I T I O N Sunday 15. October 2017. Monday 16. October 2017. Tuesday 17. October 2017. Wednesday 18. October 2017. Thursday 19. October 2017. Stand Assembly Opening Ceremony Stand Dismantling Exhibition booth types and rates Floor space EUR 800 per m 2 (min.6 m 2 requested) Shell scheme booth EUR 6 500 (2m x 3m = 6m 2 ) EUR 10 000 per booth (3m x 3m = 9m 2 ) Floor space: 2 chairs, 1 table, an electrical outlet (230V) will only be provided. Shell scheme booth includes the following type of stand with a basic set up: White panels for side and backwalls, grid ceiling (approx. 2,5 m / 7 ft), 1 information desk, 1 table, chairs, spot lights, exhibitor's name on the fascia, 1 dustbin. An electrical outlet (230V) will be provided for each exhibitor. All your extra requirements, different from the basic set up can be fulfilled, but should be paid extra - please inform us about your extra needs. 8
Floorplan Due to the building's historic character the exhibition area is limited, consequently the size of the booths are also limited to 6m 2 and 9 m 2 and their multiples up to max 18 m 2 per exhibitor (only exception: platina sponsor). Spaces are allocated by partnership level followed by date of application and payment. Final decision is made by the Technical Exhibition Manager in order to provide a cosy environment for the exhibition. Exhibitors and Sponsors are welcome to visit the Congress & Exhibition Venue. Please contact the Congress Secretariat (e-mail: wfitn2017@wecotravel.hu) to arrange this site inspection. Exhibitor Passes 2 exhibitor passes per 6 m 2 will be ensured for the staff of every stand, which includes free entrance to the exhibition area and scientific sessions, 1 x congress satchel, congress welcome reception, coffee breaks and lunch (on conference days only). Additional catering and social program tickets can be purchased extra. Please contact the Congress Secretariat! 9
Delivery Address, Storage Please kindly note, that neither the Congress Secretariat, nor the Congress Venue is allowed to arrange any custom clearance operations, loading and warehousing services, so we suggest you to contact Masped Logisztika Ltd., as the appointed forwarding agent concerning all the local handling services. Contact: Masped Logisztika Ltd. Attn: Tibor Danko Email: danko.tibor@masped.hu Mobile: +36 30 9990136 Tel: +36 1 278 0951 www.maspedlogisztika.hu Masped Logisztika offers the following services for EU and NON EU shipments as well: Transport of goods from all over the world to Budapest using their worldwide partner network Warehousing of goods prior to the events Temporary import customs clearance for non EU goods, promotional materials for permanent import Delivery of goods to the stands in the Congress building at indicated time Handling of the empties Pick-up the goods after the event, warehousing Export customs clearance Return transport Please do not deliver your material to the address of the venue because in this case it will be returned! 10
Advertisements INDUSTRIAL CONGRESS HANDBOOK ADVERTISING EUR 2500-5000 One full page 4-colour advert in size A5 in the industrial congress handbook Advert on back or inner cover page EUR 5000 Advert on inner page EUR 2500 Advert is requested in a print ready form (size: A5, min.300 dpi resolution in pdf or jpg file) to email: wfitn2017@wecotravel.hu SATCHEL INSERT EUR 2500-5000 Description: One item to be placed in each congress satchel at sponsor s expense. Item can be printed material or novelty item One page leaflet EUR 5000 DVD, USB pendrive or printed brochure EUR 2500 One month before the Congress sponsor s organization will be contacted to advise insert numbers and delivery details. Satchel inserts are to be approved by the organising committee. 11
Unique partnership opportunities The below partnership opportunities provide sponsors with broad visibility before and during the Congress. INNOVATION SESSIONS HANDS ON WORKSHOP SUITE EUR 50 000 Application is dead-lined to 1 April 2017 A private space of approx 60 m 2 separated in a 800 m 2 area for organizing simulator/replicator sessions for your customers. Room equipment: White structure & partition, floor covering, electricity (1 circut breaker 1kW, 220V), lighting with spotlights, 6 tables (1,40m x 0,7m) and 15 chairs. Organizing group sessions will be the company s responsibility. A screen and projector will be provided by the Congress. All other educational equipment (such as simulators, replicators, etc.) must be provided by the company. LUNCH BREAK SYMPOSIA IN THE PLENARY ROOM EUR 20 000 / 15 minutes Application is dead-lined to 1 April 2017 Based on positive feedback from our industrial partners, lunch symposia will follow a new format. A one hour time slot will be allocated to industry symposia each day (Monday through Thursday) in the plenary auditorium. Each of those 1 hour slots will be focusing on the topic of the day and will be split into 4 fifteen minutes sessions, each of those dedicated to a different company. Multiple sessions can be purchased during the Congress, but only one per day per company. For the audience, this structure will provide a concise overview of the latest treatment options for the particular pathology of the day and may generate more interest as the conventional format. You may select your own speakers but content is subject to final approval by the scientific committee. All technical facilities that are offered for the WFITN2017 Congress (meeting room, PC projection, sound system, etc.) will be provided free but all additional expenses, like costs of speakers or any further requirements should be covered by the Company. Please note, that lunch will be served following the Symposium so that participants can fully focus on the talks, rather than on the food. 12
SUNRISE NEW TECHNOLOGY SYMPOSIA IN A SESSION ROOM EUR 15 000 / 45 minutes Sunrise New Technology Symposia are expected to get the audience familiar with the latest technologies in both imaging and therapy. These symposia are scheduled in the scientific program in parallel session rooms 7:30 8:15 each day. You may select your own speakers but content is subject to final approval by the scientific committee. All technical facilities that are offered for the WFITN2017 Congress (meeting room, PC projection, sound system, etc.) will be provided free but all additional expenses, like costs of speakers or any further requirements should be covered by the Company. Promotional Benefits of innovation sessions A pre-congress email blasts to all registered delegates to promote your symposium Your session included in the final program Your session mentioned in the industrial congress handbook Company s logo in the congress final program and industrial congress handbook Company s logo on congress signage Company s logo on congress screen Verbal recognition in opening and closing session UNIQUE PARTNERSHIP OPPORTUNITIES SMART PHONE APPLICATION SPONSOR EUR 10 000 Accessible for the duration of the Congress, the mobile application is highly frequented by attendees. Naming rights of the sponsor to the congress smart phone app. Promotional benefits Company logo prominently embedded in the app banners Logo recognition in the congress hand book Two pop-up notitifications to prompt delegates to visit your stand (congress managers to approve any notifications distributed) 13
E-POSTER AREA EUR 10 000 Description Abstracts selected for posters will be presented as E-Posters during the Congress. This presentation will be available on E-Poster boards. Delegates can then look at posters on the E-poster boards, whenever they choose to do so. This means that the posters are available throughout the congress. This is a highly frequented area by attendees. Promotional benefits Product animation display or logo and name on the screensavers of the boards Your logo on the space banner Direct link to your website CONGRESS BADGE & LANYARDS EUR 5 000 Description The sponsoring company s logo appears on the badge lanyards. The lanyards are provided by the organizer. You just have to send us your print ready logo. Promotional benefits This highly visible partnership reminds participants of your support on the 14th WFITN Congress in Budapest, Hungary Company logo and name on the Congress website Company s logo in the conference final program and industrial congress handbook Company s logo on conference screen CONGRESS BAG EUR 10 000 Description The sponsoring company s logo appears on the congress bags. The bags are provided by the organizer or in case of negotiation it may be delivered by the sponsoring company. Please contact us. Promotional benefits This highly visible partnership reminds participants of your support on the 14th WFITN Congress in Budapest, Hungary Company logo on every congress bag Company logo and name on the Congress website Company s logo in the conference final program and industrial congress handbook 14
Application Application for exhibition and/or partnership can be made in writing with the enclosed booking enquiry form. Those interested in receiving further information should contact the Congress Secretariat. (E-mail: wfitn2017@wecotravel.hu / phone: +36 1 266 7032) Terms of payment Once an application is made, 50% deposit payment against of our invoice will be requested to finalize the reservation. 50% - deposit payment against if our invoice 100% - by 1st of October Modification and Cancellation policy Cancellation must be made in writing to the Congress Secretariat by email. Cancellation received before August 1, 2017 Cancellation received after August 1, 2017 70% Refund No Refund Things you need to know By returning a completed, signed and dated order form means the acceptance of our Terms and Conditions. Phone or unpaid bookings will not be accepted. You will not receive any partnership or exhibition entitlements, including allocation of booth location (allocated in order of partnership/exhibition level), until all monies have been paid. Your application to sponsor and/or exhibit does not constitute an attendee registration. You will need to do that separately on the relevant form. All exhibition staff must be registered using the relevant form i. e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations. Details may change without notice. Please refer to the website for the latest information on the event. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles. You must conduct business only from within the confines of your booth. Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us. You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. Any supplier you use onsite must conform to the venue s regulations. You are solely responsible for any physical loss or damage to your own property. INSURANCE: Exhibitors shall at their sole cost and expense, procure and maintain through the congress dates (October 15-19,2017) a comprehensive general liability insurance with limits not less than EUR 1,000,000 in full compliance with all laws. Proof of such insurance shall be provided upon request. 15
Not something here that suits your budget? Please contact and share your ideas we are open to adopt it. The Congress Secretariat (Partnership and Exhibition Co-ordinator) is ready to negotiate and tailor it to your budget: E-mail: wfitn2017@wecotravel.hu Phone: + 36 1 266 7032 16
8 8 4th LEVEL 8 Hands on workshop rooms 7 7 Session room 3rd LEVEL 7 7 7 Session room 2nd LEVEL 7 6 1st LEVEL 6 7 Plenary room Session room 4 3 2 5 ENTRANCE LEVEL 5 4 3 2 Exhibition Cafeteria Cloakroom Main entrance & Registration 1 1 Poster room -1st LEVEL
www.wfitn2017.hu