Class Action Registry. Handbook for lawyers. Direction générale des services de justice. Version PDF Free Download

Direction générale des services de justice Class Action Registry Handbook f lawyers Version 1.00 Date of creation: 2009-09-10 Date of update: 2009-09-11

Overview of changes Version Date Auth Description of change 1.0 2009-09-11 Sonia Tanguay First version P750U.E1 : Handbook f lawyers 2

Table of Contents 1 Introduction... 5 2 Access to the Registry... 5 2.1 Consult the Registry... 7 2.1.1 Search f a class action... 9 2.2 Access f lawyers... 9 3 Authentication of lawyers... 10 4 Functions reserved f lawyers... 12 4.1 Main menu... 12 4.2 Consult the Registry... 12 4.3 Enter a class action... 12 4.3.1 General infmation... 14 4.3.2 Add a PDF document... 15 4.3.3 Add contact infmation f counsel f the applicant... 16 4.3.4 Add contact infmation f counsel f the defendant... 17 4.3.5 Save entry... 19 4.3.6 Validation of Registry content... 19 4.3.7 Publication of the entry f a class action... 20 4.3.8 Transfer of the entry to the Canadian Bar Association... 20 4.4 Update an entry... 20 4.4.1 Locate an entry (f updating)... 20 4.4.2 Print an entry... 23 4.4.3 Cancel an entry... 24 4.5 Return to the home page... 26 5 Technical aspects... 27 5.1 Fmat of proceedings... 27 5.2 Technical requirements... 28 6 Access to the Registry... 28 7 Security of data entered in the Registry... 28 7.1 Validation of Registry content... 28 7.2 Transaction logging... 28 7.3 Legal value of documents filed... 28 8 On-line help and user suppt... 29 8.1 On-line help file... 29 8.2 User suppt... 29 P750U.E1 : Handbook f lawyers 3

9 Appendix 1 (Proceedings entered in the Registry)... 29 10 Appendix 2 (Wkstation configuration)... 30 P750U.E1 : Handbook f lawyers 4

1 Introduction The Class Action Registry gives citizens access to all class actions instituted in Québec after January 1, 2009. It contains several types of proceedings, as well as notices of publication and claims fms. Class actions are entered in the Registry by lawyers (regular members of the Québec Bar) and employees at the Ministère de la Justice. This handbook is intended f use by lawyers; it has been designed to facilitate the entry and updating of documents and proceedings in the Registry. 2 Access to the Registry Access to the Registry is through the Courts of Québec website (Figure 1), at the address http://www.tribunaux.qc.ca/mjq_en/index.html. Figure 1 P750U.E1 : Handbook f lawyers 5

After navigating to the Registry, the home page is displayed (Figure 2). If you are unable to launch the application, refer to Appendix 2 - Wkstation configuration. Figure 2 This page gives access to two sections: - Consult the Registry (section 2.1); - Access f lawyers (section 2.2). P750U.E1 : Handbook f lawyers 6

2.1 Consult the Registry The consultation page (Figure 3) is designed f use by the general public. It contains entries f all the class actions in the Registry, along with related documents and proceedings. All the class actions entered in the Registry are listed on the consultation page, in the der in which the motions f authization were filed. The criteria that can be used to locate a class action are the file number, the courthouse where the motion f authization was filed, the description of the group bringing the class action, the period during which the motion f authization was filed, the name of the case and the subject matter of the class action. Figure 3 P750U.E1 : Handbook f lawyers 7

By clicking the icon in the Details and documents column, it is possible to display additional infmation on the class action, including contact infmation f counsel, the stage reached by the class action, and the documents and proceedings available f the class action (Figure 4). It is also possible to download any document by clicking on its hyperlink. The documents are in PDF fmat. Figure 4 In addition, by clicking the Print button on the page Details of a class action, you can display a printable page, containing details on the class action, including full contact infmation f counsel ( Figure 5). To print this detailed infmation, click the icon at the top of the screen. P750U.E1 : Handbook f lawyers 8

Figure 5 2.1.1 Search f a class action To find out if a class action has been instituted in connection with a specific problem, citizens and lawyers can use one of the search criteria displayed at the top of the page Consult the Class Action Registry. The target infmation can be entered in the search box above the list of results. If no case matches the search criteria, a message is displayed on screen. A search can be based on precise criteria, such as a file number, on a general key wd that will bring up all the class actions in which the wd is included. Two me search criteria can be combined. 2.2 Access f lawyers The section Access f lawyers is a secure section f which authentication from the Québec Bar is required. It can be used by lawyers to access the menu of reserved functions. This section is not accessible by the general public. P750U.E1 : Handbook f lawyers 9

3 Authentication of lawyers To be authenticated, lawyers must click on the hyperlink Access f lawyers on the home page; from there, they are redirected to the Québec Bar website f authentication (Figure 6). A window opens, asking them to enter their Québec Bar membership number and digital identification code. The membership number and digital identification code are printed on the Québec Bar membership card (Figure 7). Figure 6 Figure 7 Lawyers must enter the infmation in the two relevant fields and click on the button Validate and continue; their identity is then verified. If the membership number and digital identification code are valid, lawyers can then access the secure section of the Registry (Figure 10). In other cases, a message is P750U.E1 : Handbook f lawyers 10

displayed to infm them that the infmation entered is not valid (Figure 8), that they are not entitled to access the application (Figure 9). If this occurs, you should contact the Québec Bar to verify your code. Figure 8 Figure 9 It is imptant to note that connections to the Class Action Registry website are secure at all times, and that the digital identification number is not fwarded to the Ministère de la Justice. The authentication process takes place entirely within the secure Québec Bar website, and users are redirected to the Registry following authentication. The session closes when you exit the Web browser after 60 minutes of non-activity on the Registry site. P750U.E1 : Handbook f lawyers 11

4 Functions reserved f lawyers 4.1 Main menu Once authenticated, you are directed to the main menu f the section reserved f lawyers (Figure 10). You can then enter a class action in the Registry update an entry you have made previously. Me specifically, you can: - consult the public page; - enter a class action; - update, print and/ cancel the entry f a class action; - return to the home page. Figure 10 4.2 Consult the Registry By clicking Consult the Registry, you can access the public consultation page, and use it to search f a class action (see 2.1 Consult the Registry.) 4.3 Enter a class action To enter a class action, you must access the subsection Enter a class action from the main menu in the section reserved f lawyers. You must then complete the fm displayed (Figure 11). All the fields with an asterisk (*) are required fields and must be completed befe the entry is saved. By mousing over a field, you can display a tooltip P750U.E1 : Handbook f lawyers 12

specifying the nature of the field. The Help button, in the upper right-hand cner, can be used to display the help file giving me infmation on the current page. Figure 11 P750U.E1 : Handbook f lawyers 13

4.3.1 General infmation The first part of the fm (Figure 12) is used to enter general infmation: the file number, the courthouse where the motion f authization was filed, the name of the case, the description of the group bringing the class action, the date of filing of the motion f authization at the clerk s office, and the subject matter of the class action. Figure 12 Users should note the following: o File number: The file number must be in the fmat 000-00-000000-000. The file number must be a valid number assigned by the clerk of the courthouse where the motion f authization was filed. o Verify button: allows to know if the file number has already been entered in the Class Action Registry. It is not possible to enter a duplicate file number. However, it is possible to make the update of an existing file. o Courthouse: the courthouse is automatically displayed after the file number is entered. o Name of class action: it is preferable to use the data entry screen that pops up after the icon is clicked, in der to enter the complete infmation. o Description of the group brining the class action: it is preferable to use the data entry screen that pops up after the icon is clicked, in der to enter a complete description of the group. o Subject matter of the class action: you may select me than one box if they all apply to the class action. P750U.E1 : Handbook f lawyers 14

The system validates the infmation entered. 4.3.2 Add a PDF document Documents and proceedings can be added in the part of the fm called Documents and proceedings by clicking the button Add (Figure 13). Figure 13 A dialogue box will be displayed to select the type of file (Figure 14). All the fields in this window are required: o Date of document: this is the date entered on the document; f example, in the case of a judgment, this is the date on which it was rendered, indicated at the end of the judgment. o Description of document: a pull-down menu lists the types of documents and proceedings that may be entered; the crect type must be selected. o File: if Browse is clicked, Windows will display a window f the selection of the file to be attached. Figure 14 P750U.E1 : Handbook f lawyers 15

At least one document must be included when entering a new class action. Only documents in PDF fmat are accepted. The file size may not exceed 8MB. After you click Save, a progress bar confirms that the file is being uploaded (Figure 15). If the document size exceeds the maximum permitted, you will receive a message stating that the upload has failed. In other cases, once the upload is complete, you will be redirected to the fm used to enter a class action, which will now display the name of the added document. Figure 15 If you click Close, the window closes without the infmation being saved, and you are redirected to the fm used to enter a class action. Note: See the Appendix f a list of documents that must be entered in the Registry. 4.3.3 Add contact infmation f counsel f the applicant Contact infmation f counsel f the applicant can be added by clicking the button Add in the part of the fm Counsel f the applicant (Figure 16); a new window will open (Figure 17). All the fields with an asterisk (*) are required, except the fields E-mail and Website, which are optional. Figure 16 P750U.E1 : Handbook f lawyers 16

Figure 17 When Save is clicked, the window closes and you will be redirected to the fm used to enter a class action, which will now display contact infmation f counsel. If you click Close, the window will close without the infmation being saved, and you will be redirected to the fm used to enter a class action. 4.3.4 Add contact infmation f counsel f the defendant Contact infmation f counsel f the defendant can be added by clicking the button Add in the part of the fm Counsel f the defendant (Figure 18); a new window will open (Figure 19). All the fields with an asterisk (*) are required, except the fields E-mail and Name of firm, which are optional. P750U.E1 : Handbook f lawyers 17

Figure 18 When Save is clicked, the window closes and you will be redirected to the fm used to enter a class action, which will now display contact infmation f counsel. If you click Close, the window will close without the infmation being saved, and you will be redirected to the fm used to enter a class action. Figure 19 P750U.E1 : Handbook f lawyers 18

4.3.5 Save entry Once the fm used to enter a class action has been completed, click the button Save. The system verifies various elements of the entry. If the entry is incomplete (f example, if a required field has not been filled), if the infmation has been entered in the wrong fmat, the system displays an err message and asks the user to crect the entry. If the entry is saved successfully, a confirmation page is displayed (Figure 20). Figure 20 4.3.6 Validation of Registry content When a new class action is entered in the system, the Registry codinat verifies the data entered. This can take several days, and during this time the class action is not available on the public consultation page If the validation confirms that the infmation entered matches the motion filed in the clerk s office, the Registry codinat makes the class action available on the public consultation page. P750U.E1 : Handbook f lawyers 19

F missing invalid data, the Registry codinat contacts the lawyer who entered the class action, by E-mail, to indicate that the entry must be crected and revalidated. The user must crect the erroneous data using by updating the entry (see 4.4 Update an entry). 4.3.7 Publication of the entry f a class action Only entries f class actions validated by the Registry codinat are displayed on the public consultation page. An entry that has not appeared is still being validated by the Registry codinat. 4.3.8 Transfer of the entry to the Canadian Bar Association All class actions instituted in Québec must be entered in the Class Action Registry. It is no longer necessary to enter the class action on the Canadian Bar Association website f publication in the national database. As soon as an entry has been validated by the Codinat f Québec s Class Action Registry, the Codinat sends the Canadian Bar Association an E-mail containing infmation on the entry and the related documents. All class actions entered in Québec s Class Action Registry are automatically added to the national database. 4.4 Update an entry 4.4.1 Locate an entry (f updating) To update an existing entry f a class action, whether to crect infmation add new documents proceedings, use the subsection Update an entry, accessible via the main menu in the section reserved f lawyers (Figure 21). P750U.E1 : Handbook f lawyers 20

Figure 21 The update fm contains the same fields and the fm used to add an entry, but a Search button has been added to locate the entry to be updated (Figure 22). Figure 22 The search is based on the file number. Therefe, the user only has to enter the number of the file he wishes to update and click on Search to display the content of the entry. When the infmation concerning the class action is displayed, the Search button will then change to indicate New Search, allowing to enter the number of another file the user wishes to find (Figure 23). P750U.E1 : Handbook f lawyers 21

Figure 23 When updating an entry, you can modify all the fields containing infmation, and change the documents and proceedings appended to the entry. The Registry codinat validates the update befe it is made available. The rules and processes that apply to the entry of a class action also apply to the update. It is imptant to note that the Registry codinat is aware of the igin of each update (i.e. the name and profile of the user). In addition, all entries and updates made in the register are logged by the system, and a daily log may be produced by the system administrat Registry codinat. P750U.E1 : Handbook f lawyers 22

4.4.2 Print an entry To print an entry, click Printable version (Figure 24). Figure 24 The content of the entry will be displayed (Figure 25). Click on the print icon to print the entry. P750U.E1 : Handbook f lawyers 23

Figure 25 4.4.3 Cancel an entry To cancel an entry entered in err, click Delete (Figure 26). P750U.E1 : Handbook f lawyers 24

Figure 26 The system will display a confirmation message befe definitively deleting the entry (Figure 27). Figure 27 P750U.E1 : Handbook f lawyers 25

An entry may be cancelled only if it has not yet been made available on the public consultation page. An entry that has already been made available in the Registry cannot be cancelled (Figure 28). Figure 28 An entry may only be cancelled by the lawyer who made it. It is not possible to cancel an entry made by another lawyer; if this is attempted, the following message will be displayed (Figure 29). 4.5 Return to the home page Figure 29 The last option on the menu in the section reserved f lawyers is Return to the home page (Figure 30). Use this option to return to the home page without closing the current session, in der to perfm other operations without going through the authentication process again. P750U.E1 : Handbook f lawyers 26

Figure 30 Closing your Web browser will close the session. If you want to enter crect an entry after closing a session, you will have to go through the authentication process again. 5 Technical aspects 5.1 Fmat of proceedings Documents and proceedings added to an entry must be in PDF fmat. To open PDF documents contained in the Registry, Acrobat Reader software must be installed on your wkstation. To convert a document (f example, to convert a Wd file into PDF fmat), you must use commercially available conversion software, such as PDF Creat, available free of charge. The size of PDF files uploaded to the Registry must not exceed 8MB. P750U.E1 : Handbook f lawyers 27

5.2 Technical requirements To ensure smooth system operation, your must use Internet Expler 6.0 later software. The system is not optimized f use with Mozilla Firefox and other browsers, which may cause some functions to operate increctly. If you try to access a secure page (reserved f lawyers) using Mozilla Firefox, you will be refused access to the Registry. 6 Access to the Registry The Class Action Registry is accessible at all times f public consultation. However, the authentication module is not accessible between midnight and 4 a.m., and so lawyers cannot access the reserved section to make update an entry at this time. 7 Security of data entered in the Registry 7.1 Validation of Registry content Every entry made in the Registry by a lawyer is validated by the Registry codinat befe being made available f consultation on the public consultation page. 7.2 Transaction logging All entries in changes to the Registry can be traced, along with the name and profile of the user concerned. 7.3 Legal value of documents filed The Registry does not constitute the civil court ledger f class actions befe the courts. Only proceedings and documents filed with the court are official documents. P750U.E1 : Handbook f lawyers 28

8 On-line help and user suppt 8.1 On-line help file In all the pages, tooltips explain the meaning of each field. In addition, an on-line help file is available f most pages (Figure 31). Figure 31 8.2 User suppt F all questions concerning membership numbers f the Québec Bar the digital identification number, contact the Québec Bar. F all other questions, including questions concerning problems with the application, call (514) 954-3422 send an E-mail to rrc@barreau.qc.ca. 9 Appendix 1 (Proceedings entered in the Registry) The following Appendix lists the proceedings that may be entered in the Registry, and the person responsible f entering them. P750U.E1 : Handbook f lawyers 29

The proceedings entered by counsel f the applicant are the following: - Motion f authization; - Motion to institute proceedings - Notice of the change of the counsel f the applicant. Counsel f the defendant does not add proceedings to the Registry. This task will be perfmed by court employees when proceedings are filed at the clerk s office (see the Appendix f me details). 10 Appendix 2 (Wkstation configuration) Appendix 2 contains various screen panamas that can be used to configure the wkstation of outside users (lawyers, citizens) to access the application, and in particular the section reserved f lawyers. P750U.E1 : Handbook f lawyers 30

APPENDIX 1 Proceedings entered in the Registry P750U.E1 : Handbook f lawyers 31

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Motion f authization Counsel f the applicant (group) 1 - Awaiting authization Staff at the clerk s office: person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) Receipt of a copy of the motion Sending of an E- mail to the designated person (clerk s office) Verification of the court ledger: file number; type of file; name of counsel (applicant); date of filing at clerk s office, Superi Court. Appearance (filed after the filing of the motion f authization ) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 1 - Awaiting authization Operation perfmed when the class action is entered in the register Receipt of a copy of the motion Verification of the court ledger: file number; type of file; name of counsel (defendant). Judgment concerning the motion f authization Judge s secretary 2 Motion f authization granted 3 Motion f authization dismissed Judge s secretary Judgment Verification of the presence of the judgment in the court register P750U.E1 : Guide de l'avocat page 32 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Judgment dering the suspension of the proceedings Judge s secretary 10 Suspended file Judge s secretary Judgment Verification of the presence of the judgment in the court register Notice of publication (if applicable) Judge s secretary (Status of the last proceeding) 2 Motion f authization granted Judge s secretary Filing of the notice of publication Verification of the presence of the notice of publication in the court register Inscription in appeal at the Court of Appeal (if the motion f authization is dismissed) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 4 - Motion f authization appealed Operation perfmed when the class action is entered in the register Receipt of a copy of the motion Verification of the court ledger: file number; type of file; name of counsel. P750U.E1 : Guide de l'avocat page 33 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Judgment on appeal Decision rendered by the Court of Appeal on the motion f authization Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 2 Motion f authization granted 3 Motion f authization dismissed Operation perfmed when the class action is entered in the register Receipt of a copy of the judgment Verification of the court ledger: file number; type of file; name of counsel. Application f leave to appeal to the Supreme Court (if the motion is dismissed on appeal) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 4 - Motion f authization appealed Operation perfmed when the class action is entered in the register Receipt of a copy of the application f leave to appeal Verification of the court ledger: file number; type of file; name of counsel. P750U.E1 : Guide de l'avocat page 34 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Judgment on appeal Decision by the Supreme Court on the application f leave to appeal Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 2 Motion f authization granted 3 Motion f authization dismissed Operation perfmed when the class action is entered in the register Receipt of a copy of the judgment Verification of the court ledger: file number; type of file; name of counsel. Judgment on discontinuance (if applicable) Judgment on outof-court settlement (if applicable) Judge s secretary 5 - Discontinuance Judge s secretary Judgment Verification of the presence of the judgment in the court register Judge s secretary 6 Settlement Judge s secretary Judgment Verification of the presence of the judgment in the court register Claim fm (if the motion f authization is granted) Judge s secretary (Status of the last proceeding) 2 Motion f authization granted Judge s secretary Filing of the fm Verification of the presence of the fm in the court register P750U.E1 : Guide de l'avocat page 35 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Motion to institute proceedings (last version) (if the motion f authization is granted) Counsel f the applicant (group) (Status of the last proceeding) 2 Motion f authization granted Staff at the clerk s office: person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) Receipt of a copy of the application f leave to appeal E-mail sent to the designated person (clerk s office) Verification of the court ledger: file number; type of file; name of counsel. Defence (last version) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) (Status of the last proceeding) 2 Motion f authization granted Operation perfmed when the class action is entered in the register Receipt of a copy of the application f leave to appeal from the clerk s office where the defence is filed Verification of the court ledger: file number; type of file; name of counsel (defendant). P750U.E1 : Guide de l'avocat page 36 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Judgment on its merits Judge s secretary 7 - Class action granted on its merits 8 Class action dismissed on its merits Judge s secretary Judgment Verification of the presence of the judgment in the court register Inscription in appeal at the Court of Appeal on the judgment on its merits (if applicable) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 9 - Appealed on its merits Operation perfmed when the class action is entered in the register Receipt of a copy of the motion Verification of the court ledger: file number; type of file; name of counsel. P750U.E1 : Guide de l'avocat page 37 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Judgment of the Court of Appeal on its merits (if applicable) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 7 - Class action granted on its merits 8 Class action dismissed on its merits Operation perfmed when the class action is entered in the register Receipt of a copy of the judgment Verification of the court ledger: file number; type of file; name of counsel. Application f leave to appeal the judgment its merits to the Supreme Court (if applicable) Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) 9 - Appealed on its merits Operation perfmed when the class action is entered in the register Receipt of a copy of the motion Verification of the court ledger: file number; type of file; name of counsel. P750U.E1 : Guide de l'avocat page 38 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Judgment crected (if applicable) Judge s secretary (Status of the last proceeding) 2 Motion f authization granted Judge s secretary Crected judgment Verification of the presence of the crected judgment in the court register 3 Motion f authization dismissed 7 - Class action granted on its merits 8 Class action dismissed on its merits P750U.E1 : Guide de l'avocat page 40 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Change of the counsel f the applicant Counsel f the applicant (group) (Status of the last proceeding) 1 - Awaiting authization 2 Motion f authization granted 3 Motion f authization dismissed 4 - Motion f authization appealed Staff at the clerk s office: person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) Receipt of a notice of the change of the counsel Verification of the court ledger: file number; type of file; name of the new counsel (applicant); date of filing at clerk s office, Superi Court. 7 - Class action granted on its merits 8 Class action dismissed on its merits 9 - Appealed on its merits 10 Suspended file P750U.E1 : Guide de l'avocat page 42 de 50

PROCEEDING PERSON RESPONSIBLE FOR ENTRY IN THE REGISTRY STAGE REACHED BY THE CLASS ACTION PERSON RESPONSIBLE FOR VERIFYING THE ACCURACY OF THE ENTRY TRIGGER FOR THE VERIFICATION PROCESS TYPE OF VERIFICATION Change of the counsel f the defendant Staff at the clerk s office: Person designated by the Chief Justice (Montréal Appeal Division) the Associate Chief Justice (Québec Appeal Division) (Status of the last proceeding) 1 - Awaiting authization 2 Motion f authization granted 3 Motion f authization dismissed 4 - Motion f authization appealed Operation perfmed when the class action is entered in the register Receipt of a notice of the change of the counsel Verification of the court ledger: file number; type of file; name of the new counsel (defendant); date of filing at clerk s office, Superi Court. 7 - Class action granted on its merits 8 Class action dismissed on its merits 9 - Appealed on its merits 10 Suspended file P750U.E1 : Guide de l'avocat page 43 de 50

APPENDIX 2 Configuration of the user s wkstation P750U.E1 : Guide de l'avocat page 44 de 50

Problem accessing the Registry (section reserved f lawyers) If, after clicking the link to go to the page reserved f lawyers, you receive the message in Figure 32, you should click twice on the button Yes to go to the authentication process of the Québec Bar. Figure 32 Access to the Registry secure zone You should add the following address to the trusted sites list of your web browser to access the Registry secure zone: https://services.justice.gouv.qc.ca To add an address the list of trusted sites, Step 1: Click Tools and then Options in the main Internet Expler menu; P750U.E1 : Guide de l'avocat page 45 de 50

Step 2: Select the Security tab in the next window; P750U.E1 : Guide de l'avocat page 46 de 50

Step 3: Click Trusted sites and the button Sites to add the Registry address; Step 4: Add the address by entering it in the box at the top of the page, and click Add to add it to the list of authized websites (Websites field). Check the box at the bottom of the window, as shown in the example below. Click OK to exit. P750U.E1 : Guide de l'avocat page 47 de 50

Step 5: The next time you access the Registry page, you will see Trusted site appear at the lower left of your browser screen, confirming that you are in a secure zone. Problem displaying secondary windows Access to certain pop-up windows may be blocked by your browser (f example, the viewer may not be displayed when you wish to print an entry). In this case, the following message is displayed at the top of the window: P750U.E1 : Guide de l'avocat page 48 de 50

To solve this problem, click on the infmation bar and select the second option: Always Allow Pop-ups from This Site P750U.E1 : Guide de l'avocat page 49 de 50

A confirmation message will be displayed; click Yes to make the change. It is imptant to note that these are not advertising pop-ups, but secondary windows f the application that may be blocked by your browser. Authizing them using the steps above will not disable blocking f advertising pop-ups on other websites outside the "gouv.qc.ca" domain. P750U.E1 : Guide de l'avocat page 50 de 50

Class Action Registry. Handbook for lawyers. Direction générale des services de justice. Version 1.00