MAIDENHEAD HOCKEY CLUB LIMITED (LIMITED BY GUARANTEE) RULES

MAIDENHEAD HOCKEY CLUB LIMITED (LIMITED BY GUARANTEE) RULES

Contents 1 Preliminary 2 Membership and Constitution 3 Finance 4 Officers and Committees 5 General Meetings 6 Intoxicating Liquor 7 Miscellaneous

1 Preliminary 1.1 The Club shall be called MAIDENHEAD HOCKEY CLUB LIMITED ( MHC ) and will be affiliated to England Hockey. 1.2 The Club is formed to provide for the members hockey facilities and to supply members refreshments and all things incidental to the playing of hockey. 1.3 The Club shall be a members club and shall consist of ordinary members together with such honorary members and associate members as are mentioned in the rules. 1.4 The Memorandum and Articles and Association of MHC shall form the basis for the legal operation of the club. 1.5 The attached rules shall form the basis for the day to day operations of the club. 1.6 All ordinary and honorary members of MHC are also members of the Maidenhead and Bray Sports Club ( MBSC ) by virtue of the rules of MBSC. 1.7 All members will be subject to these rules and by joining the club will be deemed to accept these, the Club Equity Policy and Code of Conduct that the club has adopted.

2 Membership and Constitution 2.1 MHC shall consist of four sections: a. Men s section ( Mens ) b. Ladies section ( Ladies ) c. Colts section ( Colts ) d. Patrons section ( Patrons ) 2.2 Ordinary members of MHC will comprise members, over the age of 18 years, of each section. 2.3 The President and Vice Presidents of MHC shall be honorary members of MHC. 2.4 The Management Committee shall elect members of the Men s, Ladies and Patrons sections. All candidates shall be proposed and seconded by members of MHC and the management committee alone shall have the right to elect Members. 2.5 No person may be admitted to membership of MHC or be admitted, as a candidate for membership, to any of the privileges of membership without an interval of at least two days between their nomination or application for membership and their admission, and persons becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission. 2.6 Honorary members of MHC shall be proposed and seconded at the Annual General Meeting of the club. 2.7 MHC shall supply a list of all its individual voting members to MBSC at the request of MBSC. 2.8 Ordinary and Honorary Members spouses and partners will be admitted as guests of members. 2.9 All Ordinary and Honorary Members of MHC shall be entitled to vote at any meeting of MHC. Associate Members shall not be entitled to vote at any meeting of MHC.

2.10 MHC may appoint life members in accordance with the terms and conditions as agreed by the Management Committee. 2.11 Any rule may be amended or rescinded and new rules added but only with the consent of the majority of those Members who are present and voting at a General Meeting and provided at least one month s notice of the proposed amendment, rescission or addition shall have been given to the Administrator of MHC. 2.12 Any member wishing to resign from MHC shall send his/her resignation in writing to the Administrator, otherwise his/her subscription for the current season must be paid. 2.13 A register of current members shall be maintained 2.14 Each Ordinary and Honorary Member shall guarantee in writing to contribute such sum as may be required (but not exceeding 1) to the company s assets if it should be wound up.

3 Finance 3.1 The Management Committee shall determine the amount of subscriptions and match levies for each section. Such subscriptions and match levies shall be ratified at the full MHC Annual General Meeting. 3.2 All subscriptions will be due and payable by 1st October in each year. In the event that subscriptions are outstanding on 31st October, the management committee shall have the authority to levy a penalty for late payment. 3.3 MHC shall produce its annual audited financial statements within six months of the year end for submission to the members of the club for adoption at the Annual General Meeting. 3.4 The Management Committee of MHC shall have power to borrow money on behalf of MHC and for that purpose may by Resolution of such Committee authorise any two Members of the Committee to enter into such agreement as may be required for securing repayment of any money borrowed and any interest thereon and to give receipts for any such sum borrowed. 3.5 The Treasurer of MHC shall keep proper books of account as will enable him/her to present annual accounts to the auditors of MHC for the purpose of the statutory audit of the company.

4 Officers and Committees 4.1 The affairs of MHC shall be managed by a Management Committee consisting of the following: 1) Chairman 2) Ladies Club Captain 3) Men s Club Captain 4) Colts Chairman 5) Administrator 6) Treasurer 7) Marketing Officer 8) Development Officer The status of the President is regarded as ex-officio. In addition, MHC may appoint officers at its Annual General Meeting by proposal, seconding and election for any position which is considered necessary for the running of the affairs of MHC. 4.2 The Management Committee shall be responsible for carrying the into effect and shall have the power to co-opt members when considered necessary for the proper carrying out of their duties; such co-opted members shall be entitled to vote on any matter dealt with by the Management Committee. 4.3 The Management Committee shall meet at least four times each year to examine the accounts and arrange the affairs of MHC. Four members of the Management Committee shall form a quorum. Minutes shall be taken of all proceedings of the Committee and shall be open to inspection by any member of MHC. 4.4 The President, the Chairman, the Administrator, the Treasurer, the Marketing Officer and the Development Officer shall be proposed, seconded and elected by ballot at each Annual General Meeting of MHC. They shall hold Office until the next Annual General Meeting but shall be eligible for re-election from year to year. The vice presidents, not being part of the Management Committee, shall also be proposed, seconded and elected by ballot at each Annual General Meeting of MHC.

4.5 The Men s Section shall propose, second and elect by ballot at each Annual General Meeting of its section, the following officers: 1) Mens Club Captain 2) Mens Honorary Fixture Secretary 3) Mens Umpires Secretary 4) Mens Team Captains and Vice Captains In addition, the section may appoint officers at its Annual General Meeting by proposal, seconding and election for any position which is considered necessary for the running of the affairs of the section. 4.6 The Ladies Section shall propose, second and elect by ballot at each Annual General Meeting of its section, the following officers: 1) Ladies Club Captain 2) Ladies Secretary 3) Ladies Fixture Secretary 4) Ladies Press Secretary 5) General Committee members 6) Ladies Team Captains and Vice Captains 7) Ladies Umpires Secretary 8) Ladies Club Vice Captain In addition, the section may appoint officers at its Annual General Meeting by proposal, seconding and election for any position which is considered necessary for the running of the affairs of the section. 4.7 The Colts Section shall propose, second and elect by ballot at each Annual General Meeting of its section all officers which are considered necessary for the running of the affairs of the section.

5 General Meetings 5.1 The Annual General Meeting of Members of MHC shall be held at least once in every year and in no case, later than 15 months after the holding of the last General Meeting. The Annual General Meeting notification will be by posting to the member s last known address or by e-mail to the member s last known e-mail address and it is the member s responsibility to notify his/her section s administrator/secretary of any change of address or e-mail address. Not less than twenty eight days notice of the Annual General Meeting will be given. 5.2 Members representing one-fifth of the total number of members entitled to attend and vote at a General Meeting, or 30 such Members (whichever shall be less), shall be at liberty to require a General Meeting to be convened within 21 days of the receipt by the Administrator for the time being of a Notice in writing served by them upon him/her requiring him/her to convene such a meeting. 5.3 At a General Meeting, a quorum shall consist of twelve members or one fifth of the membership, (whichever shall be less) and voting shall be confined to duly elected Members of MHC. All ordinary and honorary members shall be entitled to vote and each Member including the Chairman of the Meeting shall have one vote and in the event of deadlock the Chairman shall have the casting vote. 5.4 The Mens, Ladies and Colts sections shall each hold its own Annual General Meeting in accordance with the above rules.

6 Intoxicating Liquor 6.1 The sale and supply of intoxicating liquors in the clubhouse shall be permitted by authority of MBSC during the hours allowed under the Club Premises Certificate / Premises Licence as appropriate or under any Temporary Event Notice.. Members of other recognised clubs within the meaning of Section 193 of the Licensing Act 2003, visiting teams and umpires shall be entitled to purchase intoxicating liquor for their own consumption on the premises of MHC. 6.2 The supply to members of intoxicating liquors and tobacco shall be under the sole control of the Management Committee as authorised by MBSC. The Management Committee of MHC may pay, in consideration of storage and service or otherwise, such sums as may be agreed provided always that no person shall receive at the expense of MHC any commission, percentage or similar payment on or with reference to purchasers of intoxicating liquor by MHC, nor shall any person directly or indirectly derive any pecuniary benefit from the sale of intoxicating liquor by or on behalf of MHC to Members or guests apart from any benefit accruing to MHC as a whole and apart also from any benefit such a person derives indirectly by reason of the supply giving rise or contributing to a general gain from carrying on of MHC.

7 Miscellaneous 7.1 The Management Committee reserves the right to refuse admission to any Member or visitor and to require any Member or visitor to leave the premises of MHC at any time without giving any reason and to call upon any Member to resign at any time by giving to such Member written notice to that effect, provided that in the case of resignation, the member shall be given 14 days notice within which to submit to the management Committee any observations or reasons why such resignations shall not take effect and if no observations or reasons are submitted within such time, or if they are submitted but are not considered by the Management Committee sufficient to warrant withdrawal of Notice to resign such resignations shall be deemed to have taken effect at the expiration of the said period of 14 days. 7.2 The of the England Hockey shall be adopted in all questions of play. 7.3 Neither MHC nor any officer thereof shall be liable to any member or guest of a member for any loss of or damage to any property occurring, from whatever cause, in or about the premises of MHC; nor for any injury sustained by any member or guest whilst on or entering or leaving the premises of MHC; and a notice to this effect shall at all times by displayed in a prominent position on the premises of MHC.