RENO COUNTY 206 West First Avenue Hutchinson, Kansas 67501-5245 (620) 694-2929 Fax (620) 694-2928 TDD (800) 766-3777 TO: FROM: RE: ALL INTERESTED PARTIES BOARD OF COMMISSIONERS NOTICE OF MEETINGS DATE August 11, 2017 The Reno County Board of Commissioners will meet as regularly scheduled at 9:00 a.m. on Tuesday, August 15, 2017 in Commission Chambers to hold their Agenda Session. Follow us on Twitter: https://twitter.com/renocountyks Like us on Facebook: https://www.facebook.com/renocountyks
1. Roll Call: Hirst Bush Deming AGENDA SESSION RENO COUNTY COMMISSION COMMISSION CHAMBERS OF COURTHOUSE Tuesday, August 15, 2017 9:00 A.M. 2. Pledge of Allegiance to the American Flag and Prayer 3. Determine Additions to the Agenda (Restricted to subject matters that were not known at the time of the agenda publication and to subject matters that require immediate Board discussion and/or action and which cannot be deferred to a later date.) 4. Public Comment on Items not on the Agenda. Please come forward to the podium, state your name and address and limit your remarks to not more than 5 minutes per item. 5. Consent Agenda (items considered routine for approval. If any commissioner or person in the audience would like further discussions or explanation of any item they may ask that it be removed from the consent agenda for additional consideration. a. Vouchers (bills or payments owed by the county or related taxing units) totaling. Motion for consent agenda items: Approval Disapproval Motion Second Hirst Bush Deming 6. Consider for approval a Real Property Relief Application submitted by Michael Ellegood for a tax abatement on 9415 N. Plum Street, Hutchinson, due to it being destroyed during the March 2017 wildfire. AI Motion for action: Approval Disapproval Motion Second Hirst Bush Deming 7. Continuance of Public Hearing Adjourned on 8/1/17: Levying special assessments on certain property to pay the costs of sewer improvements to serve Blue Spruce Sewer District 3-10 and providing for the collection of such special assessments. a. Open the hearing i. Motion ii. Second iii. Hirst Bush Deming b. Discussion c. Close the hearing i. Motion ii. Second iii. Hirst Bush Deming 2
8. Consider for approval Resolution 2017-16 levying special assessments on certain property to pay the costs of sewer improvements to serve Blue Spruce Sewer District 3-10 as authorized by Resolution 2015-26 and amended by Resolution 2017-22; and providing for the collection of such special assessments. AI Motion for action: Approval Disapproval Motion Second Hirst Bush Deming 9. Consider for approval a request from Fire District No. 4 to purchase 25 sets of personal protective equipment (bunker gear) at a cost of $49,603.42; and purchase of two (2) chassis and two (2) truck beds and equipment to outfit the trucks at a total cost of approximately $80,000 each. AI Motion for action: Approval Disapproval Motion Second Hirst Bush Deming 10. Consider a request from Joint Fire District No. 1 Reno/Kingman to spend approximately $30,000 to repair or replace the pump on their pumper truck. AI Motion for action: Approval Disapproval Motion Second Hirst Bush Deming 11. Discussion of items added to the agenda 12. Department Update from Maintenance Department Director Harlen Depew 13. Department Update from Automotive Director Kyle Berg 14. Commission Comments a. Dan Deming b. Ron Hirst c. Bob Bush 15. Adjournment Items listed on the agenda as DI (Discussion Item) will normally be discussed that day and voted on the following week. Items listed as AI (Action Item) will normally be voted on that day unless postponed for further discussion or to await additional information. The Commission reserves the right to take a final vote on any agenda item but normally, on items coming up for the first time discussion, will await the following week for a final vote. 3
Gilmore & Bell, P.C. 08/09/2017 EXCERPT OF MINUTES OF A MEETING OF THE GOVERNING BODY OF RENO COUNTY, KANSAS HELD ON AUGUST 15, 2017 The Board of County Commissioners met in regular session at the usual meeting place in the County, at 9:00 A.M., the following members being present and participating, to-wit: Absent: The Chairman declared that a quorum was present and called the meeting to order. * * * * * * * * * * * * * * (Other Proceedings) The Chairman re-opened a public hearing, adjourned from August 1, 2017, for the purpose of considering proposed special assessments, in connection with improvements made to Blue Spruce Combined Sewer District in the County. It was determined by the governing body that notice of the public hearing was duly published and mailed in accordance with K.S.A. 19-27a01 et seq. and Charter Resolution No. XXVII. Thereafter, the Chairman closed the public hearing. Thereupon, a Resolution was presented entitled: A RESOLUTION LEVYING SPECIAL ASSESSMENTS ON CERTAIN PROPERTY TO PAY THE COSTS OF SEWER IMPROVEMENTS TO SERVE BLUE SPRUCE COMBINED SEWER DISTRICT, RENO COUNTY, KANSAS, AS HERETOFORE AUTHORIZED BY RESOLUTION NO. 2015-26, AS AMENDED BY RESOLUTION NO. 2017-22, OF THE BOARD OF COUNTY COMMISSIONERS; AND PROVIDING FOR THE COLLECTION OF SUCH SPECIAL ASSESSMENTS. The Resolution was considered and discussed; and on motion of Commissioner seconded by Commissioner, the Resolution as a whole was passed by the following roll call vote: Yea: Nay: Thereupon, a majority of the members of the governing body having voted in favor of the adoption of the Resolution, it was given No. 2017-16_, was approved and signed by the Chairman and attested by the County Clerk; and the County Clerk was ordered to cause the Resolution to be published one time in the official County newspaper as required by law, and to cause to be mailed a Notice of Assessment to each and all of the known property owners affected thereby. KMC\600868.70096\ASSESSMENT PH II
CERTIFICATE I hereby certify that the foregoing Excerpt of Minutes is a true and correct excerpt of the proceedings of the governing body of Reno County, Kansas, held on the date stated therein, and that the official minutes of such proceedings are on file in my office. (SEAL) Clerk KMC\600868.70096\ASSESSMENT PH II (Signature page to Excerpt of Minutes)
Gilmore & Bell, P.C. 08/09/2017 (Published in Hutchinson News, on August 17, 2017) RESOLUTION NO. 2017-16 A RESOLUTION LEVYING SPECIAL ASSESSMENTS ON CERTAIN PROPERTY TO PAY THE COSTS OF SEWER IMPROVEMENTS TO SERVE BLUE SPRUCE COMBINED SEWER DISTRICT, RENO COUNTY, KANSAS, AS HERETOFORE AUTHORIZED BY RESOLUTION NO. 2015-26, AS AMENDED BY RESOLUTION NO. 2017-22, OF THE BOARD OF COUNTY COMMISSIONERS; AND PROVIDING FOR THE COLLECTION OF SUCH SPECIAL ASSESSMENTS. WHEREAS, the Board of County Commissioners of Reno County, Kansas (the "County"), acting as governing body of Blue Spruce Combined Sewer District (the District ) has heretofore authorized certain sewer improvements (the "Improvements") to be constructed pursuant to K.S.A. 19-27a01 et seq. and Charter Resolution No. XXVII (the Act ); and WHEREAS, the Board of County Commissioners desires to levy assessments on certain property benefited by the construction of the Improvements, and is required by the Act to call and hold a public hearing to consider such special assessments, and to publish a proposed assessment resolution once in a newspaper of general circulation within the County at least 10 days prior to the date of the public hearing thereon, which resolution shall state the cost of the Improvements, the proposed method of assessment, the date, time and place of the public hearing to consider the proposed special assessments and that written or oral objections will be considered at the hearing; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF RENO COUNTY, KANSAS: Section 1. Required Information and Notice. The Board of County Commissioners will meet for the purpose of holding a public hearing, as provided by K.S.A. 19-27a01 et seq. and Charter Resolution No. XXVII, at 206 West First Street, Hutchinson, Kansas 67501 in the County, on August 1, 2017 at 9:00 a.m., or as soon thereafter as may be heard. Said public hearing is for the purpose of hearing any and all oral or written objections to proposed assessments in connection with the following described improvements, authorized by Resolution No. 2015-26, as amended by Resolution No. 2017-22: That there be constructed improvements to modify the existing locations of irrigation from the wastewater lagoon facilities, replace influent lift station and upgrade erosion protections, to serve the District, all in accordance with plans and specifications therefor that have been submitted to and approved by the Kansas secretary of health and environment. The property in the District, to be assessed for the cost of the Improvements, is: KMC\600868.70096\ASSESSMENT PH II 1
Block A, Lots 1-12; Block B, Lots 1-16; Block C, Lots 1-17; Block D, Lots 1-15; Block E, Lots 1-15; and Block F, Lots 1-8, all in Blue Spruce I Subdivision, Reno County, Kansas. Block G, upon which are sewer lagoons, is excluded from this listing of properties to be assessed. Block 1, Lots 5-14, all in Blue Spruce II Subdivision, Reno County, Kansas. Block 1, Lots 1-8; Block 2, Lots 1-8; Block 3, Lots 1-8; Block 4, Lots 1-8; Block 5, Lots 1-11; Block 6, Lots 1-6; and Block 7, Lots 1-8, all in Blue Spruce III Subdivision, Reno County, Kansas. The total costs of the Improvements are $568,850.88. Improvement costs shall be assessed equally parcel, among 138 parcels identified in the District. 100% of the cost of the Improvements shall be assessed against the property in the District, described above. Section 2. Levy of Assessments. After holding the hearing described in Section 1 of this Resolution, and for the purpose of paying the costs of the Improvements described in Section 1, there are hereby levied and assessed the amounts (with such clerical or administrative amendments thereto as may be approved by the County Counselor) against the property described on Exhibit A attached hereto. Section 3. Payment of Assessments. The amounts so levied and assessed in Section 2 of this Resolution shall be due and payable from and after the date of publication of this Resolution. Such amounts may be paid in whole or in part within thirty (30) days from the date of adoption of this Resolution. Section 4. Notification. The Clerk shall notify the owners of the properties described in Exhibit A attached hereto insofar as known to said Clerk, of the amounts of their respective assessments; and, said notice shall further state that unless such assessments are paid within thirty (30) days from the date of adoption of this Resolution, bonds will be issued therefor, and the amount of such assessment will be collected in installments with interest. Section 5. Certification. Any amount of special assessments not paid within the time prescribed in Section 2 hereof shall be certified by the Clerk in the same manner and at the same time as other taxes are certified and will be collected in 20 annual installments, together with interest on such amounts at a rate not exceeding the maximum rate therefor as prescribed by the Act. Interest on the assessed amount remaining unpaid between the effective date of this Resolution and the date the first installment is payable, but not less than the amount of interest due during the coming year on any outstanding bonds issued to finance the Improvements, shall be added to the first installment. The interest for one year on all unpaid installments shall be added to each subsequent installment until paid. Section 6. Effective Date. This Resolution shall take effect and be in force from and after its adoption and publication once in the official County newspaper. [BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK] KMC\600868.70096\ASSESSMENT PH II 2
ADOPTED by the Board of County Commissioners of the County on August 15, 2017, and signed by the Board of County Commissioners. (SEAL) Chairman Commissioner Commissioner ATTEST: Clerk CERTIFICATE I hereby certify that the foregoing is a true and correct copy of the original Resolution; that said Resolution was adopted on August 15, 2017; and that it was published in The Hutchinson News on August 17, 2017. DATED: August 15, 2017. Clerk KMC\600868.70096\ASSESSMENT PH II (Signature page to Resolution)
NOTICE OF ASSESSMENT August 15, 2017 Reno County, Kansas Property Owner: You are hereby notified, as owner of record of the property described on Schedule I attached hereto, that pursuant to Resolution No. 2017-16 (the "Resolution") of Reno County, Kansas (the "County") there has been assessed against said property the costs of certain internal improvements heretofore authorized by the governing body of the County (the "Improvements"). The description of the Improvements, the resolution number authorizing the same and the amount of assessment are set forth on Schedule I attached hereto. You may pay this assessment in whole or in part to the County Treasurer of the County within thirty (30) days from the date hereof; and if the amount is not paid within said time period, bonds will be issued therefor, and the balance of such assessment will be collected in twenty (20) annual installments, together with interest on such amounts remaining unpaid at a rate not exceeding the maximum rate therefor as prescribed by K.S.A. 19-27a01 et seq. and Charter Resolution No. XXVII. Interest accruing between the date set forth above and the date the first installment is payable, but not less than the amount of interest due during the coming year on any outstanding bonds issued to finance the Improvements, shall be added to the first installment. The interest for one year on all unpaid installments shall be added to each subsequent installment until paid. Donna Patton, County Clerk KMC\600868.70096\ASSESSMENT PH II (Signature page to Resolution)
SCHEDULE I KMC\600868.70096\ASSESSMENT PH II S-1
CERTIFICATE OF MAILING STATE OF KANSAS ) ) ss: COUNTY OF RENO ) The undersigned, County Clerk of Reno County, Kansas, does hereby certify that on August 17, 2017, the date on which Resolution No. 2017-16 (the "Resolution") of the County was published, I caused to be mailed to the owners of the properties liable for the assessments set out in the Resolution, at their last known post office addresses, a Notice of Assessment showing the respective assessments levied against their properties and stating the manner in which said assessments will be collected. A sample copy of the form of such Notice of Assessment is attached hereto. WITNESS my hand and seal as of August, 2017. (Seal) Donna Patton, County Clerk [attach sample copy of form] KMC\600868.70096\ASSESSMENT PH II
CERTIFICATE OF COUNTY TREASURER STATE OF KANSAS ) ) ss: COUNTY OF RENO ) The undersigned, County Treasurer of Reno County, Kansas (the "County"), does hereby certify that within the time allowed by Resolution No. 2017-16 of the County for the payment of special assessments in cash, property owners specially assessed for the costs of certain internal improvements heretofore authorized by the governing body of the County, paid in cash the amounts set forth below: Resolution No. 2017-16 Amount TOTAL $ WITNESS my hand on September 15, 2017. County Treasurer KMC\600868.70096\ASSESSMENT PH II