British Columbia Speed Skating Association Annual General Meeting May 26, 2013 Accent Inns, Burnaby, BC 1. Meeting Called to Order The 2013 BCSSA AGM was called to order by President Dave McQuaid at 11:10am. 2. Introductions Board Members Present: President Vice President Secretary Treasurer Dave McQuaid Bill Kempers Viktoriia Davydenko Colleen Bennett Kristina Krieck Jim Allison Absent: Colin MacDonald Staff Present: Executive Director Technical Director Ted Houghton Christina Acton Member Services+ Administrative Coordinator Lorna Holbech 1
Special Guests: SSC CEO SSC Board Member /Treasurer Richmond Oval Ian Moss Tony Main David Morrison 3. Opening Remarks President Dave McQuaid welcomed special guests and delegates and introduced the Board and Staff. Thanked all in attendance for their commitment to the sport and looked forward to a productive AGM and an exciting 2013-2014 season full of opportunities to grow and expose our sport to a wider community. 4. Recognition of Delegates 17 clubs present: 45 votes in person, 40 by proxy for a total of 85 votes. 5. Acceptance of Proxies Motion: To Accept Proxies Seconded: Jim Allison 6. Confirmation of Quorum Quorum confirmed in compliance with the BCSSA By-Laws: 17 clubs present; Burnaby, Dawson Creek, Fort St. James, Fort St. John, Kamloops Long Blades, Kelowna, Langley, Matsqui, Mission, Port Coquitlam, Prince George, Richmond, Ridge Meadows, Salmon Arm, Sardis, Vancouver, Vernon 2
7. Approval of Agenda Motion: To Approve the BCSSA 2013 Agenda as presented. Seconded: Jim Allison 8. Approval of the BCSSA 2012 AGM Minutes Motion: To Approve the BCSSA 2012 AGM Minutes Alison Leach Seconded: Trish Mackay 9. Business arising from the 2012 Minutes None 10. President s Report Presented as previously distributed 11. Financials Motion: To accept the BCSSA audited financials for the year ending March 31, 2013 Seconded: Alison Leach Budget: presented the 2013-2014 budget as a working document. 3
Membership Fees: Motion: To accept the BCSSA fee structure as presented. Seconded: Barb Beck 12. Appointment of Auditor Motion: To appoint Kenneth A. Forcier, C.G.A. Inc., as BCSSA Auditor for the 2013-2014 Season. Seconded: Bette Roberts 13. Presentation of Special Resolutions a) Be it resolved that under Article 2.2(d) and Article 4, the name Canadian Amateur Speed Skating Association be changed to Speed Skating Canada b) Be it resolved that under Article 3, the name Department of National Revenue of Canada be changed to Canada Revenue Agency. Motion: To accept the Special Resolutions as presented Jim Allison Seconded: Derrick Ross 4
14. Policies, Procedures and Regulations Motion: To adopt the three documents presented, with the workshop amendments, titled: a) Organizational Management b) Sport Technical c) Competitions and Events Jim Allison Seconded: Bill Kempers 15. Election Overview and Appointment of Scrutineers Appointment of Scrutineers: Ariana VanDerStarre, Stuart Gibbs An overview of the election process was presented by the Nominating Chair - Jim Allison 16. Election of the BCSSA Board President: Dave McQuaid 2 year term Vice President: Colleen Bennett 1 year term Secretary: Viktoriia Davydenko 2 year term Treasurer: vacant 1 year term Director-at-Large: Marc Legros 2 year term Director-at-Large: Sandi Vyse 2 year term 5
17. Election of Standing Committees High Performance Committee (HPC) 2 year term Nancy Goplen; Dale Graham The Board will solicit other members to this committee and appoint the Chair Coaching Development Committee (CDC) 2 year term Jason Hartleb; Derrick Ross The Board will solicit other members to this committee and appoint the Chair Recommendation: To combine the Awards and Competition committees. Agreed. Adjourned: Jim Allison at 12:10 pm Minutes recorded by Viktoriia Davydenko BCSSA Secretary 6