MINUTES FREMONT HILLS BOARD OF ALDERMEN THURSDAY, AUGUST 21, 2014 CALL TO ORDER: The regular meeting of the Board of Aldermen was called to order by Mayor Tom Tobin at 7:10 PM on Thursday, August 21, 2014 at the Fremont Hills Country Club, 1953 Fremont Hills Drive. PLEDGE OF ALLEGIANCE. ROLL CALL: The Deputy City Clerk, Jeanette Curtiss, called the roll a quorum was present. Mayor Tom Tobin Present Ward 1 Alderman, Kevin Jansen Present Ward 1 Alderman, Ann Littell Mills Present Ward 2 Alderman, Luke Davis Present Ward 2 Alderman, Bud Addington Present Ward 3 Alderman, Alisa Lowry Present Ward 3 Alderman, Randy West Present City Officials present: Ken Miller, Planning and Zoning Chairman; Matt Growcock, City Attorney; Scott Christensen, City Project Manager and Jeanette Curtiss, Deputy City Clerk. Visitors Present: Residents Kent Ayers, Harry and Anita Blow and Ted Papit. MAYOR S COMMENTS TO THE BOARD: No comments. OPEN FLOOR TO VISITORS: Anita Blow expressed concern from the public hearing on gardens and outdoor living spaces regarding threats to persons on the Board she hoped they were not from residents Tom Tobin stated they came from local persons, non-residents. Anita Blow also expressed concern regarding dogs on the golf course (residents walking them on the course), and children who play on the course in the evenings. It would be best for the Club to address this issue--alisa Lowry suggested the Club post signs noting this is not permitted. Ted Papit encouraged the Board not to give up on the garden/outdoor living space issue. We will continue to have disputes with neighbors, but there is a need for rules. We are a town, but we are also a subdivision. Kent Ayers stated he informed the residents who attended the garden/outdoor living space public hearing, outside after the meeting, of the threats. He asked them to show support and not inappropriate behavior. COMMENTS FROM ALDERMEN: When asked about the threats--threats made were directed at the mayor. Page 1 of 5
CONSENT AGENDA: Approval of July 17, 2014 Regular Meeting Minutes. Tom Tobin noted a correction to the minutes--change the word person to household relating to the $2,100 sales tax dollars in the 65714 area code. Motion to approve minutes with the noted correction was made by Kevin Jansen, with Randy West seconding the motion. Motion unanimously approved. Resolution #168-2014 Amending 2014 Budget. Jeanette Curtiss reported one change to the budget general fund/expenses/miscellaneous change from $1,000 to $2,000. Motion to approve budget amendment was made by Luke Davis, with Alisa Lowry seconding the motion. Motion unanimously approved. Approval Of Treasurers Report And Expenses To Be Paid. The recently approved amendment is not reflected in the current P & L--will be shown in the September report. After review of the reports and expenses to be paid, a motion to approve was made by Ann Littell Mills, with Bud Addington seconding the motion. The motion was unanimously approved. REPORTS FROM COMMITTEES: Planning and Zoning. Ken Miller reported there were several in attendance at the public hearing for gardens and outdoor living spaces--the committee will review the comments heard and discuss at their meeting on September 18. A recommendation will then be presented to the Board of Aldermen, also on that date. Ken Miller would also like to begin the process of downloading the plats and reviewing them for our use (possible adjustments need to be made to the files) Jeanette Curtiss will download the plats. Ken Miller wants to address the issue of the 185 ft. distance in regards to written notifications to property owners versus the 1,000 ft. in our codes. Matt Growcock commented that 185 ft. doesn t seem far, but if we want to change we could. Other cities Matt Growcock reviewed had the 1,000 ft. notification. Sewer. MoDOT line is in and waste is flowing. Mitchell line connects at manhole in the Papit driveway and runs to the west. The sewer and water lines cross over one another at one point-- would have liked more distance between the two, but the water line is above the sewer line Larry Martin gave approval. There has been more blasting around the plant Rob Dyer needs to inspect the plant for any possible damage. There is a line in the 14 th addition that needs to have a camera run through it to detect where there is a difference in the drawings cost should be no more than $500. A motion to approve Rob Dyer having this work done, not to exceed $500, was made by Luke Davis, with Kevin Jansen seconding the motion. Motion unanimously approved. Beautification. We can t install electric service at the Cassidy entrance until we know about the security cameras and landscaping lights this will help drive where we put the pedestal. Kevin Jansen reported the Drury architectural class needs to know if we want to be put on their list for projects this spring Kevin Jansen was asked to place us on their list. Alisa Lowry reported the dead tree section at the Fremont Road entrance still has not been removed Scapes will be Page 2 of 5
contacted again. In addition to the dead armadillo in the road we had Critter Control dispose of Alisa Lowry came upon a black snake that someone had killed in the road and then left she disposed of it. Randy West indicated he doubts the street sweeper came into Cassidy there was a cul de sac that was obviously missed just wanted to report this if we have them cleaned again. OLD BUSINESS: Security Cameras Specs Camera Enclosure Option. Luke Davis took pictures of the Eaglesgate structure that houses their license plate camera. The license plate camera won t work angled from the guard shack and placing it in the landscaping is not the best option. The Eaglesgate structure blends in with the aesthetics of the area but would add a little cost to our project it appears to be a brick mailbox. Anita Blow asked if the angle would be an issue we would get the CC pictures as vehicles enter the City. The pictures are stored on a DVR that we will be able to access remotely. This is an analog system--not much maintenance to it. After general discussion, it was decided to bid the project in two ways--for one entrance and all 3 entrances. Resolution #169-2014 Appointing Additional P & Z Commission Members. Kathy Myers and Tom Tobin were recommended by the P & Z Commission and approved for appointment by the Board at the July meetings). Motion to approve Resolution #169-2014 was made by Ann Littell Mills, with Randy West seconding the motion. Motion unanimously approved. Website Enhancements. Luke Davis recommended a total revamp of the website any data we want on the site should be sent to Luke Davis, Ann Littell Mills and Randy West. Scott Christensen and Luke Davis will have authorization to update the platform. Street Repair Project. In 2010 we contracted Donelson Construction to conduct a street study and applied the MAQ surface then the report noted there were level III street conditions on the west side of the City. We should consider repairing the most failed now it seems it s in the Rolling Hills curve as you come in the CC entrance and along Rolling Hills where there is an adjoining street may be drainage problems. We made need substructure repair. We need a road engineer to look at our streets. Update On Water Loop Ozark Water Department. Ozark thought they had the easement negotiated for the loop, but the owner changed their mind on the purchase there appears to be a dispute as to the value of the easement Ozark needs to lay 800 ft. of pipe for the loop. They have an alternate plan and may need help in getting easements across those properties one in the 14 th addition (there s a fire plug there). The water tower is ahead of schedule they want to install the loop as a part of the water tower project. NEW BUSINESS: Natural Gas. We ve discussed the possibility of natural gas for the City with Dustin Borland, Business Development, Missouri Gas Energy. He will be sending a map of where the current Page 3 of 5
gas lines exist, and we need to poll residents who would be interested in natural gas service, plotting those addresses on the map. MGE is in the process of merging with Laclede Gas-- requirements may different when that merger takes place in 2015 (i.e. may require a water heater on the system and not just a heat source so they have revenue year round, tariffs can be different, etc.). He also has statistics on property values of homes with natural gas, costs to heat using electric/propane/natural gas, etc. Tom Tobin has already discussed the issue with Leo Snelling/FHCC and they are willing to grant easements as needed. Several residents on Shinnecock Drive are interested Dave Dyer has volunteered to help with this project. The issue of a preferred provider for propane was brought up in a prior meeting Matt Growcock will research. Bill #260-2014/Ordinance #260-2014 Conflict Of Interest Policy. Every two years this ordinance is readopted this is the ordinance sample provided by the Missouri Ethics Commission. If we wish to adopt with penalties, we can do so the Cities of Ozark and Nixa are passing the same ordinance (without penalties). Aldermen had a copy of the ordinance prior to the meeting for review. A motion to approve Bill #260-2014 by title only on the first reading was made by Luke Davis with Kevin Jansen seconding the motion. A roll call vote shows the ayes being: Bud Addington, Luke Davis, Kevin Jansen, Alisa Lowry, Ann Littell Mills and Randy West there were no nay votes. Motion approved. A motion to dispense with the second reading of Bill 3260-2014 was made by Luke Davis, with Kevin Jansen seconding the motion. A roll call vote shows the ayes being: Bud Addington, Luke Davis, Kevin Jansen, Alisa Lowry, Ann Littell Mills and Randy West there were no nay votes. Motion approved. A motion to adopt Bill 3260-2014 as Ordinance #260-2014 was made by Luke Davis, with Ann Littell Mills seconding the motion. A roll call vote shows the ayes being: Bud Addington, Luke Davis, Kevin Jansen, Alisa Lowry, Ann Littell Mills and Randy West there were no nay votes. Motion approved. Bill #261-2014/Ordinance #261-2014 Setting 2014 Tax Levy. A public hearing for the purpose of hearing comments from interested persons on the setting of the 2014 tax levy was held prior to tonight s meeting of the Board of Alderman proper notification of the meeting was published in the newspaper. Bill #261-2014 was read in its entirety on the first reading. The Board discussed options on setting the levy at different rates. The principal payment on our general obligation bond went up $10,000 for 2015, causing that portion of the levy to increase this bond pays off in 2017. A motion to approve Bill #261-2014 as read in its entirety was made by Bud Addington, with Kevin Jansen seconding the motion. Motion approved by roll call vote with the ayes being: Bud Addington, Kevin Jansen, Alisa Lowry and Randy West nay votes were Ann Littell Mills and Luke Davis. A motion to approve Bill #261-2014 by title only on the second reading was made by Bud Addington, with Kevin Jansen seconding the motion. Motion approved by roll call vote with the ayes being: Bud Addington, Kevin Jansen, Alisa Lowry and Randy West nay votes were Ann Littell Mills and Luke Davis. Motion to adopt Bill #261-2014 as Ordinance #261-2014 was made by Bud Addington with Kevin Jansen seconding the motion. Motion approved by roll call vote with the ayes being: Bud Addington, Kevin Jansen, Page 4 of 5
Alisa Lowry and Randy West nay votes were Ann Littell Mills and Luke Davis. The 2014 tax levy will be set as published in the newspaper total levy at $.7723 per $100 of assessed valuation--$.1455 for debt service and $.6268 for general fund. This increase would be approximately $19.50 for a home assessed at $300,000. Resolution #170-2014 Appointing Member To Public Funding Corporation. John Morrison graciously volunteered to serve on the PFC as a replacement to Gene Nelson Mr. Morrison was probably instrumental in setting up the PFC several years ago and knows the purpose of the PFC. Resolution #170-2014 was read in its entirety. A motion to approve was made by Luke Davis, with Alisa Lowry seconding the motion. Motion approved with the aye votes being Bud Addington, Luke Davis, Kevin Jansen, Alisa Lowry, Ann Littell Mills and Randy West. Alisa Lowry asked why ordinance violations were not a bullet point on the agenda. We revamped the format of the agenda in May ordinance violations should be addressed when they occur in order to deal with them on a timelier basis. There being no further discussion to come before the Board, a motion to adjourn was made by Alisa Lowry, with Ann Littell Mills seconding the motion. The motion was unanimously approved and the meeting adjourned at 8:45 PM. CITY OF FREMONT HILLS By: T. T. Tobin, Jr., Mayor ATTEST: Jeanette Curtiss, Deputy Clerk Page 5 of 5