Board Minutes September 9, 2012 CAA Soccer Board Meeting Date of Meeting: August 12, 2012 (Sunday) Meeting Called to Order: 7:40 p.m. Meeting Adjourned: List of Attendees President: Chris Neeley Vice President: Don Rahn Secretary: David Wolf Treasurer: Carri Kroehler Director of Competition: Kevin Bell Director of Academy: Paul Ina Uniforms & Trophies: Matt Kroetz Fields: Jerry DellaPorta U5 Commissioner: Beth Bocchino U6 Commissioner: Derek Smith U8/U10 Commissioner: Ekle Small U12-U19 Commissioner: Bill Tindell TOPS Commissioner: Scott Hiltonen DoC Boys: Dave Gully* DoC Girls: Mike Pickett * DoC Academy: Charlie Morgan Club Administrator: Lisa West Concessions & Ref Assignor: Theo Kouremetis Registrar: Lori Kalbfleisch* Director of Marketing: ---------------- Guests Attending the Meeting: William Dudley, Robert Leonard, and Nelson Quintanilla Meeting Called to Order 7:03 p.m. Meeting Called by Chris Neeley Motion to Approve Board Meeting Minutes (August 12, 2012) Motion to Approve by Derek Smith Seconded by Jerry De La Porta Minutes Approved by Unanimous Vote
Motion to Approve Special Meeting Minutes (August 26, 2012) Motion to Approve by Derek Smith Seconded by Jerry De La Porta Minutes Approved by Unanimous Vote) Treasurer Report (Carri Kroehler) Bank Statement Carri reviewed the Financials Total Number of players per budget was the same as projected. The distribution between Recreation, Academy and Premier was slightly different. Chris Neeley will attend the next CAA Meeting and seek funding / reimbursement from CAA for the Kick Back Wall and the Goalie Lighting since they were capital improvements to the fields / park. The County has requested that the fields be fertilized. Per Chris Neeley, the will costs will be approximately $600.00 Motion to Move $500.00 from Recreation Budget to the Equipment Budget Motion by Scott Hiltonen Seconded by Derek Smith Motion approved by Unanimous Vote (Note: Since a Director of Coaching for Recreation has not been approved yet. The Club has not expended money for this position for the last few months.) Operations Committee (Matt Kroetz) Committee did not meet in August due to beginning of Fall Season. Recreation Numbers: 1502 Players Academy Numbers: 178 Players Premier Numbers: 283 Players
Third Week of October 2012 St. Johns County wants to run a Movie Night at Veterans Park. This would be on a Friday and most if not all practices would be cancelled after 7:00 p.m. or 8:00 p.m. depending on the start time. Lisa West will find out more details. We will be open the concession stand for the event. Since there will be games the day after the event, Lisa West will check with the County about clean up and / or help make arrangements within the Club to help inspect and clean the fields before the games on the following Saturday. FYSA Soccer Rules Theo Kouremetis requested that all Commissioners and Directors send out the current FYSA soccer rules to the coaches and make sure that the Coaches and referees are following these rules. Theo further noted that coaches on the bench and sideline should pay close attention to the game and players on the field and bench. Coaching should be the focus rather than photography or other distractions. Field Marshals Theo K. informed the Board that help is needed with Field Marshals on Saturdays and Sundays. All those interested or available should contact Theo to get on the schedule or list of Field Marshals. Recreation Committee (Derek Smith) Opening Day (Derek Smith) Ekle Small did a great job of organizing the volunteers. Beth Bocchino did a great job of lining up the 18 vendors. Opening Day was a great success for the Club. Matt Kroetz did a great job in selling old uniforms and distributing current uniforms. Opening Day (Injury) There was an injury at Veterans Park over the weekend. Fire Rescue and a Helicopter responded to the scene. The area was properly secured and Creeks Clash helped facilitate the transfer of the player for medical treatment. The player injured was with the U 14 Girls JYSC Club.
TOPS Program (Scott Hiltonen) TOPS was opened over the weekend. There was a good turn out of kids and volunteers for the start of the season. Uniforms (Matt Kroetz) Duffel Bags and Warm Ups Order was placed all at once. Duffel Bags should be in within a week. Warm Ups will arrive thereafter. Director of Coaching (Recreation) Recreation Committee will reconvene to consider next step in the process. Competition Committee (Kevin Bell) Academy Program (Paul Ina) Charlie Morgan reported regarding the Academy Program. The structure for practices / training is now the same throughout the program. Booklet will have training sessions for the coaches to run and follow. Charlie is preparing a letter to go out to the parents explaining the structure of the program. Charlie is also working on information for the website. There will be one coach vacancy that should be covered in the near future. Sanford Lugg will be the new Academy Coach U 9 Girls Blue. He was previously cleared / approved as a Coach for the Club. Premier Program Tournaments There was some success with the local tournaments. Kevin wants to clean up and draft the Premier Policies before submitting them to the Board for review. The teams playing in Florida State League will require some travel. Discipline Committee There are no Club players subject to any disciplinary issues at this time. There was a Red Card issued to another team over the weekend.
Old Business Website (Scott Hiltonen) Scott Hiltonen reviewed American Eagle and Blue Sombrero with the Board. Scott prepared an analysis of the costs, functions, and Pros and Cons of each company. Motion to Move Forward with American Eagle with the Stipulation that they meet issues including those related to registration. The mock up of the site should be completed by October 15, 2012 with the plans to have the site go live by October 31, 2012. Motion by Scott Hiltonen. Seconded by Derek Smith 8 Board Members voted in Favor and 3 Board Members Opposed. Motion passed. New Business CAA Soccer - Bylaws CAA Soccer is currently operating under the Bylaws established by CAA. David Wolf pointed out that the Bylaws should be followed but that many provisions including those defining certain positions do not apply to CAA Soccer. David Wolf suggested that CAA Soccer draft Bylaws for the Club. Chris Neeley pointed out that any such CAA Soccer Bylaws must be presented to the CAA Board for approval. Motion to Draft Bylaws for CAA Soccer Motion by David Wolf Seconded by Don Rahn Motion passed by Unanimous Vote A Bylaws Committee will be set up. So far, the following individuals will serve on the Bylaws Committee: Bylaws Committee Chris Neeley David Wolf
CAA Soccer Policies & Procedures / Guidelines David Wolf requested the Board provide him with the written policies, procedures, and guidelines for all aspects of the Club. A book will be prepared for editing and revision as the CAA Soccer Board works on these matters and revision of the website. All Board Members and Committee Directors agreed to provide David Wolf with the written Policies & Procedures and Guidelines so that the Club will have a central location for reference in the future. Nominating Committee A Nominating Committee will be formed to recommend any vacancies to open positions where there otherwise is not a nominee for the committee. If there is a nomination prior to the election for each vacancy, there will be no need for the Nominating Committee to make any recommendations or suggestions for the position. If the Nominating Committee makes a recommendation or suggestion for a position, the Nomination is not binding per se since members of the Club for the vacancy can make other Nominations. Chris Neeley suggested the following members for the Nominating Committee: Nominating Committee Don Rahn Ekle Small Kevin Bell In November 2012, the following positions are open for Election: Positions Open for a Vote President Treasurer Fields and Equipment TOPS U 12 U 17 U 6 Commissioner
Assistant Club Administrator Chris Neeley and Lisa West reported that there is a need for the position of Assistant Club Administrator. The opening will be posted to the website and the Club will accept applications for the position. Once a candidate is recommended by the hiring committee, another Board vote will be required to approve the applicant and the pay / compensation for this position. The Assistant Club Administrator will be a 1099 position. Motion to Adjourn Motion by: Chris Neeley Seconded by Scott Hiltonen Unanimous Vote Meeting Adjourned at 9:22 p.m.