NEW JERSEY SUSTAINABLE ENERGY JOINT MEETING OPEN MINUTES MEETING OF JULY 11, 2018 TELECONFERENCE 2:00 PM Meeting called to order by Chairman Close. The Open Public Meeting Notice was read into the record. ROLL CALL OF COMMISSIONERS: Present from the above group were: William Close, Thomas Nolan, Richard Brook, Keith Hastings, Diane Lapp, Greg Franz, Tim Dacey, Michael Gianforte, and Veronica Laureigh APPOINTED OFFICIALS PRESENT: Executive Director/ PERMA Risk Management Services Stephen Sacco Present Administrator Attorney Maley & Associates James Maley, Esq. Erin Simone, Esq. Absent Present Treasurer William Garofalo Present Energy Consultant Gabel Associates Bob Chilton Present
Also Present: Joseph Hrubash, Perma Jason Thorpe, Perma Ed Cooney, CSB Bud Jones, Nisivoccia Jenna Bauer, Nisivoccia APPROVAL OF MINUTES: February 27, 2018 MOTION TO APPROVE OPEN MINUTES OF February 27, 2018 EXECUTIVE DIRECTOR S REPORT: Auditor Year-End Reports Mr. Thorpe referred to the NJ SEM Audit Report as of December 31, 2017 enclosed within the agenda packet. He informed the Board that Mr. Jones was present on the teleconference to review the Audit Report. Mr. Jones reported that the SEM s Net position at December 31 st was $822,649 and added that the SEM is excellent financial condition. He then referred to the Auditors Management Report that was distributed prior to the start of the meeting. Mr. Jones advised that there were no formal findings that needed to be reported under governmental auditing standards and no recommendations. Chairman Close asked if there were any questions with regards to the report. Hearing none, he asked for a motion to adopt Resolution 36-18 and execute the Group Affidavit. MOTION TO APPROVE YEAR-END FINANCIALS, ADOPT RESOLUTION 36-18 AND EXECUTE GROUP AFFIDAVIT INDICATING THAT MEMBERS OF THE EXECUTIVE COMMITTEE HAVE READ THE GENERAL COMMENTS SECTION OF THE AUDIT REPORT. Commissioner Laureigh SEM ENTITY INSURANCE COVERAGE RENEWAL Mr. Thorpe informed the Board the NJ SEM s General Liability, Auto Liability and POL/EPL policies are set to expire on 7/25/2018. He then asked Mr. Cooney to provide an overview of the renewal proposal. Mr. Cooney referred to a pricing summary of the renewing policies enclosed within the agenda booklet. He noted that all limits, forms and endorsements remain as expiring and the premium was increasing slightly, approximately $100. He then referred to options for higher limits. Commissioner Brook commented that insurance limits currently in place were adequate in his opinion. The Board agreed with the Commissioner s opinion and indicated that they are all comfortable with renewing at the current limits.
MOTION TO RENEW POL/EPL, GL AND AL POLICIES AS EXPIRING FOR THE NJ SEM. Upcoming Conference(s) Giveaways Mr. Thorpe informed the Board that the stock of conference giveaways has been depleted and will need to be replenished. He then asked for a motion authorizing the purchase of conference giveaways. MOTION TO AUTHORIZE $2,500 TO ORDER SUPPLIES FOR FUTURE GIVEAWAYS FOR UPCOMING CONFERENCES. Commissioner Brook New SEM Booth Mr. Thorpe informed the Board that the SEM booth used at the various conferences is a bit worn and outdated. He advised that purchasing a new booth would be appropriate and asked for a motion to begin the process. MOTION TO AUTHORIZE THE EXECUTIVE DIRECTOR AND ENERGY CONSULTANT TO EXPLORE DESIGN OPPORTUNITIES AND PRICING FOR A NEW BOOTH IN TIME FOR THE LEAGUE OF MUNICIPALITIES CONVENTION Commissioner Brook ENERGY CONSULTANT REPORT: Mr. Chilton informed the Board that there was a piece of legislation that passed in May, which will not affect power supply costs, but will affect delivery costs in the PSE&G territory. He advised that it was nuclear bill which basically a subsidy to keep NJ nuclear plants operational which will ultimately become an increase in delivery charges. He noted that the bill still requires a preceding in front of the BPU. Mr. Chilton informed the Board that another piece of legislation recently passed that increases the amount of solar energy that suppliers will be required to have as part of their renewable portfolio. He advised that his office is monitoring both situations.
TREASURER REPORT: Mr. Garofalo referred to the Bills List for the months of March and June and the Treasurer Reports for the months of February, March, April, May and June contained within the agenda packet. Mr. Garofalo then asked for a motion to approve the Bills List and Treasurer Report. March Bills List Fund Year All $ 86,687.01 TOTAL $ 86,687.01 June Bills List Fund Year All $ 35,134.78 TOTAL $ 35,134.78 July Bills List Fund Year All $ 84,190.89 TOTAL $ 84,190.89 MOTION TO APPROVE RESOLUTIONS 37-18, 38-18, 39-18 APPROVAL FOR PAYMENT OF MARCH 2018, JUNE 2018, AND JULY 2018 BILLS; THE FEBRUARY, MARCH, APRIL, MAY AND JUNE 2018 TREASURER S REPORTS ROLL CALL ATTORNEY REPORT: Ms. Simone advised that she had nothing to report. OLD BUSINESS: None NEW BUSINESS: Chairman Close commended Mr. Maley and Mr. Chilton for their presentation and efforts at the Rutgers Purchasing Conference. He added that they did an outstanding job and represented the SEM well.
PUBLIC COMMENT: None MOTION TO ADJOURN MEETING Commissioner Laureigh Meeting Adjourned: 2:20 PM Respectfully submitted, Prepared by J. Thorpe, Assistant Secretary