Tender No. Kukkut /621 /3663/2011/AH-13 Dated 02 /07/2011 -------------------------------------------------------------------------------------------------------- OFFICE OF THE COMMISSIONER, ANIMAL HUSBANDRY, M. S. PUNE 411 001 TENDER FORM FOR Supply of Setter cum Hatcher (Poultry Mini Hatching Units) Submitted by: ------------------------------------------- ------------------------------------------- ------------------------------------------
TENDER NOTICE FOR SUPPLY OF SETTER CUM HATCHER ( POULTRY MINI HATCHING UNITS) Office of the Commissioner, Animal Husbandry, Maharashtra State, Pune 411001 Online tenders are invited by the Commissioner, Animal Husbandry, M.S Pune-1 in prescribed tender format from manufacturers and their authorised dealers/distributors by TWO-BID SYSTEM for purchase of approximately 300 numbers of Setter cum Hatcher (Poultry Mini Hatching Unit) to Intensive Poultry Development Blocks under Animal Husbandry Department. The Online Tender Time Schedule (Key Dates) is displayed on the e-tendering Portal of Dept. of Animal Husbandry http://adf.maharashtra.etenders.in. Tender Form along with Terms & Conditions can be downloaded from above website w.e.f. 17.01 hrs of 06/07/2011 to 17.45 hrs. of 27/07/2011 by payment of Rs. 5,000/- (Rupees Five Thousand only) as the cost of tender form. The payment shall be made in the form of Demand Draft drawn on any Nationalised Bank in favour of "Accounts Officer to the Commissioner, Animal Husbandry, Maharashtra State, Pune-1 payable at Pune. The details of said demand draft are to be entered on the website. The Demand Draft must be submitted physically to the office of Commissioner, Animal Husbandry, Maharashtra State, Pune-1 before 04/08/2011 up to 13.00 hours. Earnest Money Deposit of Rs. 10,00,000/- (Rs. Ten Lac Only) in the form of Demand Draft drawn on any Nationalised bank in favour of "Accounts Officer to the Commissioner, Animal Husbandry, Maharashtra State, Pune-1" payable at Pune should be submitted physically, before 13.00 hours of 04/08/2011 to the Office of the Commissioner, Animal Husbandry, Maharashtra State, Pune-1. Samples should be submitted from 07/07/2011 to 26/07/2011 during 10.00 am to 5.00 pm on any working day at the Office of the Assistant Commissioner Central Hatchery, Old Pune-Mumbai road, Near Mariai Gate Police Chauki, Khadaki, Pune -3 for inspection. A prebid conference will be held on 15/07/2011 at 16.00 hrs. in the Office of the Commissioner, Animal Husbandry, Maharashtra State, Pune. A fee of Rs. 1024/- shall be payable directly to the service provider online during bid submission. For any difficulties related to e-tendering process, bidders can contact the service provider on phone number 020-41466666 (Ext. 601 608) Right to accept or reject any or all tenders without assigning any reason, vests with undersigned. Kukkut / 621 /3663/2011/AH-13 Dated 02 /07/2011 Commissioner Department of Animal Husbandry, Maharashtra State, Pune 411 001
1. ITEMS UNDER TENDER PROCESS FOR PURCHASE TERMS & CONDITIONS FOR SUBMITTING TENDER Approximately 300 numbers of Setter cum Hatchers (Poultry Mini Hatching Unit) as per the technical specifications provided in Annexure- A to this document, are to be purchased by the Department of Animal Husbandry. The actual number of units to be purchased is likely to vary as per the requirement of the department. 2. ELIGIBILITY FOR PARTICIPATION IN TENDER PROCESS a) The Manufacturers with valid manufacturing license/certificate of Registration, issued by competent authority for item listed in Annexure- A OR the Dealer/Distributors authorised by manufacturing company in course of their regular business having valid certificate, are eligible to submit the tenders. b) It must be noted that the tenderer should not have been black-listed by any Government Agency/Institutions of local self Government/Public Sector in India under any contractual relation with them or pending legal/penal action for complaints of quality. The undersigned reserves the right for insisting upon submission of Good Performance Certificate issued by any such agency. c) The registration certificate of manufacturing company must indicate that production of the item shown in Annexure- A is commenced. Only provisional Registration of the item without commencement of production is not sufficient. d) The bidder company should clearly state whether the firm is registered with NSIC/SSI Unit. e) In case the tenderer is submitting tender as Dealer/Distributor of any manufacturing company, he must have valid certificate of appointment as Dealer/ Distributor issued by the manufacturing company. g) Non-compliance with the above conditions will render the tender ineligible for further processing and the Commercial bid in such case will not be opened. 3. HOW TO GET A TENDER FORM Tender Form along with Terms & Conditions can be downloaded from e-tendering Portal http://adf.maharashtra.etenders.in of the Dept.of Animal Husbandry w.e.f. 06/07/2011 at 17.01 hrs to 27/07/2011 at 17.45 hrs by payment of Rs. 5,000/- (Rs. Five thousand only) as the cost of tender form in the form of Demand Draft drawn on any Nationalised Bank. The demand draft shall be drawn in favour of "Accounts Officer to the Commissioner, Animal Husbandry, Maharashtra State, Pune-1 and shall be payable at Pune. The Demand Draft of Rs. 5000/- (Rs. Five Thousands only) must be submitted physically to the office of Commissioner, Animal Husbandry, Maharashtra State, Pune-1 before 04/08/2011 upto 13.00 hours. Scanned copy of Demand Draft should be uploaded for online tender submission. The tender document can be downloaded from above mentioned website after entering the details of said demand draft. This amount is non refundable. 4. SUBMISSION OF SAMPLES Sample of setter cum hatcher unit to be supplied, must be submitted giving the required information in the prescribed proforma at Annexure-F of the tender form. Sample without Name of manufacturer or brand name in embossed/engraved form, will not be accepted. Bidders should obtain a receipt of submission of sample on the same sample submission proforma. The scanned copy of this receipt cum proforma (Annexure-F), must be submitted online in the Technical Envelope T1. All columns in the format must be filled in.
Sample should be submitted from 07/07/2011 to 26/07/2011 during 10.00 am to 5.00 pm on any working day at the Office of the Assistant Commissioner Central Hatchery, Old Mumbai-Pune road, Near Mariaai Gate Police Chauki, Khadaki, Pune -3 for inspection. The testing charges of Rs. 4,412/-(Rupees Four Thousand Four Hundred Twelve Only) per tender sample must be submitted in the form of demand draft in the name of The Director, College of the Engineering, Pune, IRG A/C and will be borne by the tenderer. The sample submitted without prescribed testing fee, will not be accepted. The scanned copy of this demand draft for testing charges, must be submitted online in the Technical Envelope T1 and the demand draft should be physically submitted to the office of the Assistant Commissioner, Central Hatchery along with the sample. The tender sample of the successful bidder will remain permanently in the custody of the purchasing officer, as Approved Sample. The tender samples of rejected tenderers will be returned back, after the completion of tender procedure. In the course of sample testing, the tender samples may get damaged. No claim for any such damage would be entertain by the purchasing /indenting officer. Samples should be affixed with a label showing:- a. Name and address of the firm. b. Tender Notice No. c. Sample serial number. 5. EARNEST MONEY DEPOSIT (EMD) 1. An Earnest Money Deposit of Rs.10,00,000/- (Rupees Ten lac only) should be paid in the form of Demand Draft drawn on any nationalized bank. Cheque or cash will not be accepted. The Demand Draft for EMD shall be physically submitted to the Commissioner, Animal Husbandry, Maharashtra State, Pune-1 before 04/08/2011 upto 13.00 hours. Scanned copy of Demand Draft should be uploaded for online tender submission. 2. The following categories of suppliers are exempted from payment of earnest money depositi. The firms located in Maharashtra & Registered with Director General of Supplies & Disposals, New Delhi. ii. Small Scale Industrial Units registered with Director of Industries, Maharashtra, iii. only for item manufactured by them. The SSI units registered with National Small Industries Corporation and Small Industries Service Institute of Govt. of India for their manufacturing items. iv. Government and Semi-Government Institutions of Maharashtra and undertakings of any State Government /Government of India. v. Suppliers registered with the Central Stores Purchasing Officer of the Directorate of Industries, Maharashtra, who have satisfactorily supplied the material for last five years. 3. In case of claim for exemption, the bidder must submit necessary documents / exemption certificate from appropriate authorities. 4. The EMD is liable to be forfeited, in case the rates quoted by the tenderer are approved but the party refuses to enter into the agreement for supply. 6. PREBID CONFERENCE A pre-bid conference will be held on 15/07/2001 at 16.00 hrs in the Conference Hall, Office of the Commissioner, Animal Husbandry, Central Building, Pune -1, to discuss in detail the concept, specifications, desired work output of setter cum hatcher and the modalities of its supply. Discussions would also be held on issues/queries raised by the attending parties.
7. TENDER TIME SHEDULE (KEY DATES) The tender time schedule is as under - Sr. No. ADF Stage Vendor Stage Start Date & Time 1 Release Tender -- 06/07/2011 10.00 2 -- Tender 06/07/2011 Download 17.01 3 -- Bid Preparation 06/07/2011 17.01 4 Close for Technical Bid -- 28/07/2011 13.01 5 Close For Price Bid -- 28/07/2011 13.01 6 -- Bid Submission 28/07/2011 16.01 7 Technical Bid Opening -- 05/08/2011 13.01 8 Price Bid Opening -- 16/08/2011 12.01 Expiry Date & Time 06/07/2011 17.00 27/07/2011 17.45 28/07/2011 13.00 28/07/2011 16.00 28/07/2011 16.00 05/08/2011 13.00 16/08/2011 12.00 16/08/2011 17.45 -- Envelopes Commercial Envelop c1, Technical Envelope T1 Commercial Envelop c1, Technical Envelope T1 Technical Envelope T1 Commercial Envelop c1. Commercial Envelop c1, Technical Envelope T1 Technical Envelope T1 Commercial Envelop c1. 8. MANNER OF SUBMISSION OF ONLINE TENDER FORMS Tenderers should prepare & submit tenders online on above mentioned department s e-tendering portal http://adf.maharashtra.etenders.in in two bid system. Accordingly, rates quoted for the items in ANNEXURE A, should be prepared & submitted online in prescribed form given in commercial envelope C1, duly encrypted with tenderer s digital signature certificate. All other required documents as mentioned below need to be uploaded in technical envelope T1 given in online e-tender. While completing e-tender Bid Preparation, tenderers have to generate HASH VALUE of the Technical and Commercial envelopes. It may be noted that while online opening of the etender, Technical Envelope T1 will be opened in the first stage. Commercial Envelopes C1 of only such tenderers will be opened online, who have fulfilled all requisites terms and conditions and whose samples have been approved by the designated authority. The tender not fulfilling any of the requisite terms and conditions, will be rejected and no further claim will be entertained. a. Technical Envelope T1 (Technical Bid):- The technical information in the form of following documents is mandatory. i. Manufacturing license for the manufacturer/certificate of appointment as Authorised Dealer/Distributor, issued by manufacturing company for the dealer/distributor. ii. Sales Tax Registration Certificate of the manufacturing/dealer/distributor Unit, with registration number/tin, valid on the date of filing the tender. In case the application for allotment of registration/tin is being pending with the concerned department, the attested xerox copy of the application accepted by the department has to be
attached. A valid certificate for exemption of Sales Tax must be enclosed wherever applicable. iii. Last years annual report and audited financial statement of bidding firm. iv. Demand Draft for purchase of tender form. v. Demand Draft for Earnest Money Deposit- (1) Demand Draft of Rs.10,00,000/-(Rupees Ten lac only) drawn on any Nationalized Bank in the Name of "Accounts Officer to the Commissioner Animal Husbandry, Maharashtra State, Pune-1" OR (2) Certificate of exemption for Earnest Money Deposit from the concerned authorities. vi. Tender sample submission proforma cum departmental receipt (Annexure F). vii. Demand Draft for tender sample testing charges. viii. Information brochure of the tender item. ix. Details of machinery/infrastructure available for production/supply of items. x. Details regarding experience of supply of such type of items in the past, if any. xi. Warranty details. xii. xiii. xiv. Declaration duly signed by the tenderer (Annexure-D). Check list duly signed (Annrxure-E). Letter of Assurance for supply of indented item as per specifications, within a period of 60 days / stipulated period All the above documents should be uploaded in Technical Envelope T1. These documents must be duly certified/attested by a Gazetted Officer or a Notary and the originals should be kept ready for submission on demand. Failure to enclose the certified/attested copies will make the tender form liable for rejection. b. Commercial Envelope C1 (Commercial Bid):- The rates should be quoted only in the online price tender. The rates not quoted in prescribed online tender form or quoted on separate paper will not be considered and the tender form will be rejected. The rates should be quoted as described in the tender document. The Commissioner, Animal Husbandry, Maharashtra State, Pune reserves the right to call for break up of rates quoted, if necessary. c. Technical Envelope T1 and Commercial Envelope C1 should be submitted online as per the stipulated procedure. The HASH VALUE of both envelopes must be generated online. No tenders will be accepted after stipulated date & time. Also no request for extension of time will be entertained. d. Tenders sent by Registered Post or by Speed Post / Courier will not be accepted. e. The firm making any undue effort to bring pressure from outside/departmental authority will be liable for outright rejection. 9.CHECK LIST The documents in the check list must be compulsorily uploaded online with e-tender form. Any omission in this regard, will make the tender liable for its rejection. Before preparation of the online tender, the tenderer is advised to check each item and score at the appropriate place as Yes or No in the checklist and mention the page number accordingly. 10. HOW TO QUOTE RATES a. Rates should be quoted for F.O.R. (Destination) as mentioned in Annexure B in the prescribed online tender form. The rates should be quoted inclusive of all Taxes applicable. Tax structure as per VAT / CST as applicable, must be followed. The department will not provide octori
exemption certificate. b. F.O.R Destination rates should be on the basis of supplies to be made at various IPD Blocks in Maharashtra State at taluka/district level as per Annexure B. c. Rates must be submitted only in Online Prescribed Tender form. d. Tenderers should mention make/model of the item/spare parts. The tenderer should also specify whether the spare parts are of genuine/imported/equivalent make/indigenous/isi/iso standard. They are required to give guarantee for exact fitness, satisfactory performance and premature ware of the parts, offered other than the genuine parts. e. Validity of Rates The rates quoted would be valid for a period of six months from the date of opening of commercial bid. Repeat order for the tendered items can be given by the purchaser within this period. the tenderer is bound to supply the items with the accepted rates. f. In case the decision of acceptance of rates remains pending beyond the period of validity of rates and the tenderer proposes the change in the rates quoted, subsequently the case will be inspected on merit. 11. PRICE VARIATION/ESCALATION a) Increase in rate on any account such as increase in input cost etc. will not be admissible in any case. b) The tenderer will not quote or offer less price than the approved price in relation with this tender and agreement to any agency/institute concerned with Government of Maharashtra or Government of India or supply the same item to any of its distributor/dealers/whole- sellers at a lower rate, (after applying all relevant discount structures) during the contract period including extension if granted, failing which the tenderer will have to accept the lesser price for all the orders concerned during the contract period. 12. ACCEPTANCE OF TENDERS a. The Commissioner, Animal Husbandry, M.S. Pune-1 reserves the right of accepting whole or any part of the tender or to refuse all tenders without assigning any reason. b. The Commissioner, Animal Husbandry, also reserves the right to call for break-up of the quoted rates if required. c. The Commissioner, Animal Husbandry does not pledge himself to accept the lowest tender and reserves the right of accepting the whole or any part of the tender or portion of the rate offered against any item and the tenderer shall supply the same at the rates quoted. 13. SIGNING OF AGREEMENT a. Successful tenderer/authorised representative as detailed under condition 13-c, shall enter into the Contract Agreement with the Competent authority i.e. The Commissioner, Animal Husbandry, M.S., Pune-1, preferably within 10 days of acceptance of tender or when called for by the commissioner in this regard. b. The successful tenderer will be required to execute an agreement on judicial stamp paper. c. Only the person authorised by due resolution in this contest is allowed to sign the agreement on behalf of the successful tenderer. Any other person will not be eligible to sign the agreement on behalf of the successful tenderer. d. The Earnest Money Deposit will be forfeited in case the tenderer fails to sign the agreement after acceptance of his tender. The tenderer is liable to be blacklisted in such case.
14. SECURITY DEPOSIT:- a. The successful tenderer will have to give a Security Deposit of 3% of total value of the order in the form of Bank Guarantee for 36 months or Term/Fixed Deposit Receipt pledged to the Commissioner A.H. and drawn on any nationalized bank valid for at least 36 months. b. The Government and Semi-Government Institutions of Maharashtra and undertakings of any State Government /Government of India will be exempted from paying the security deposit. c. The security deposit will be returned after 6 months of successful completion of warranty period of three years and proper functioning of the supplied material. The security deposit should therefore be valid for 36 months. Indemnity bond after the above period will be required to be given by the party agreeing and assuring that in case of any complaint of losses the same will be paid by the contractor to the Commissioner, Animal Husbandry, Maharashtra State, Pune. d. Security Deposit will stand forfeited, in case of any breach of terms and/or conditions of the tender and/or contract. 15. INDENTING PARTIES The Commissioner, Animal Husbandry, Maharashtra State, Pune-1 shall be the indenting officer for the item under the contract. 16. DEMAND AND SUPPLY SCHEDULE a. Successful tenderer will have to supply the goods as per order placed within 60 (sixty) days or the period given by the indenting officer after receipt of supply order. For failure within the above stipulated period, the tenderer is liable for a penalty of 0.5 % (Half percent) of the total price of the goods, per week or part thereof for late delivery of such goods till the date of its final supply/receipt. b. A repeat order within the validity period of the tender may be given, if required. c. The number of items to be purchased may change as per the discretion of the indenting department. d. The Contractor will have to necessarily supply the item of the same quality and make, as have been specified in his bid. 17. BILL RAISING, PAYMENT AND PROCEDURE THEREOF a. The supply of setter cum hatcher should be made F.O.R. destination at various IPD Blocks as detailed in Annexure B. The supplier should transport and install the setter cum hatchers at his own cost at the place of beneficiary farmers in the area of concerned IPD block. b. The supplier should provide detailed guidance and training to the beneficiaries/ groups about the functioning, operation and other technical information of the setter cum hatcher unit. c. The payment shall be released by the Indenting officer only after the receipt of certificate regarding a minimum of 70% hatchability of fertile eggs. The fertile eggs for this purpose, would be supplied by the concerned IPD Block. The hatchability would be ascertained by the following committee- 1)District Deputy Commissioner of A.H. Chairman 2) District Animal Husbandry Officer Member 3)Livestock Development Officer (Extention) Member 4) Livestock Development Officer of IPD Block Member Secretary
d. Payment shall be made by the indenting officer on production of bills raised by the contracting company. All payment shall be made in the name of contracting company only. e. As the payments are made from Government Treasury, the undersigned shall not be responsible for any delay in receipt of grants from Government or procedural delay due to treasury operations, which is beyond control of undersigned or the indenting officer. 18. TAX DEDUCTIONS FROM BILLS Income tax at appropriate rate will be deducted at source for the supply made. 19. QUALITY CONTROL a. The undersigned desires to inspect the material, manufacturing facility and stores, they should be offered for inspection to him or to his agent at the cost of supplier. b. All the setter cum hatcher units supplied shall be tested by the College of Engineering, Pune or any other institute approved by the undersigned and the cost of such inspection will be borne by the successful tenderer. 20. PENALTY CLAUSE In case, contracting party fails to deliver consignment thereof within the contract period of delivery or in case the goods are found not in accordance with the prescribed specifications and/or as per approved samples, the Commissioner, Animal Husbandry, Maharashtra State, Pune shall exercise his discretionary powers to take one or more of the following actions. Any loss, penalty imposed on supplier shall be deducted from the bills payable to him to the extent of bill amount and any other amount due to contractor under the same or any other contract with the undersigned or any of the indenting agency. a. To recover from the contractor as liquidated damages, a penalty of 0.5 % (Half percent) of the goods price, which the contractor/supplier has failed to deliver as aforesaid for each week or part of a week during which the delivery of such goods may be in arrears, and/or b. To purchase such goods from any other sources and at such price as the purchasing officer in his sole discretion feels fit and to recover the differences of cost if any from the tenderer. The additional amount of expenditure incurred over and above approved rates will be liable for recovery from the approved tenderer. The defaulting contractor will be penalised to the extent of differences in the rate of 100% of the value of the order. If the defaulting contractor fails to pay penalty, he will be permanently delisted from the list of approved contractors of departments of Maharashtra Government/Central Government and security deposits of the contractor will be forfeited. c. To forfeit the entire amount of security deposit of the contractor. d. To cancel the contract or part thereof with the supplier. e. To blacklist the supplier permanently from the list of departmental suppliers. 21. WARRANTY CLAUSE AND ITS OPERATION The Tenderer/Contractor/Supplier/Successful Bidder should declare that the goods/stores/ articles sold to the buyer under this contract, shall be of best quality and workmanship and shall be strictly in accordance with the specifications and particulars contained/mentioned in ANNEXURE-A. The supplier should give a onsite replacement warranty of three years for the setter cum hatcher unit including inverter and its batteries.
22. FORCE MAJEURE If, at any time during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lock outs or acts of God (hereinafter referred to as events), provided notice of happening of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract nor shall either party have any claim for damages against the other, in respect of such non performance or delay in performance; and deliveries under the contact shall be resumed as soon as practicable, after such event has come to an end or ceased to exist, and the decision of the purchasing officer as to whether the deliveries have been so resumed or not shall be final and conclusive, provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days, either party may at its option terminate the contract, provided also that if the contract is terminated under this clause, the purchaser shall be at liberty to take over from the contractor at a price to be fixed by the purchasing officer, which shall be final and all the unused, undamaged and acceptable materials, bought out components and stores in course of manufacture in the possession of the contractor at the time of such termination or such portion thereof, as the purchaser may deem fit accepting such material, bought out components and stores as the contractor may with the concurrence of the purchaser elect to retain. 23. PERIOD OF VALIDITY OF CONTRACT The contract shall be valid for six months from the date of acceptance of tender. The department may give repeat order for the supply of material during this period, if required. 24. SETTLEMENT OF DISPUTES a. It will be the responsibility of the tenderer to prove beyond doubt his liability for any exemption from paying the Earnest Money Deposit and/or Security Deposit wherever applicable. The tenderer should produce relevant document/certificate from the competent authority in such case. b. All the disputes between indenting agencies and the supplier shall be settled by the undersigned. However, the disputes between the contractor and the undersigned or the appeal against the decision of undersigned in disputes referred to him, shall lie with the Secretary/Principal Secretary of the Department of Animal Husbandry, Government of Maharashtra. c. Judicial proceedings if any, will be under the jurisdiction of Pune Court. 25. REMOVAL OF DIFFICULTY a. The undersigned shall take such decision to remove difficulties due to ambiguity of provisions in the tender documents or due to provisions which are inconsistent with the objective of this tender. b. The dates quoted in the tender form are subject to change for any reason or in the event of any holiday, abruptly declared by Government. Commissioner of Animal Husbandry, Maharashtra State, Pune-1
Annexure A Technical Specifications for Setter cum Hatcher (Poultry Mini Hatching Unit) Egg Capacity: Setter & Hatcher capacity of 400-410 eggs Egg Setting Trays: Capacity - 400-410 eggs, made up of heat resistant high density plastic (HIPS ) Hatching Tray: Heaters: Fan: Humidity Control: Temperature Control: Capacity - 400-410 eggs, made up of Poly propylene co-polymer (PPCP) Material for the purpose of easy handling and cleaning Vertical straight heaters of 200 watt capacity two in number fitted on back panel of machine. Heaters shall be manufactured out of high temperature resistance chrome nickel steel tube to withstand a surface temperature up to 600 o C. Each element shall be provided with two adjustable fixing brackets. Heaters shall be adjustable to maintain a temperature level of 98-100 degree Fahrenheit as per the requirement inside the incubator at all the times. The heater shall get turned on, whenever there is a drop in temperature and it shall be automatically controlled by digital contact thermometer. Rotating fan fitted on back side panel driven with a motor shall be sufficient to maintain the required climatic conditions inside the incubator. The specification of the fans shall be as follows: Motor Single phase, shaded pole, Impedance protection Frame Aluminum die cast, Painted in colour. Impeller Thermoplastic, Non-flammable, UL94V0 Rating Insulation Resistance 10 M ohms @ 500 VDC Dielectric Strength 1500 VAC for one minute Speed 2600/2950 RPM Air Flow 91/109 CFM Power Consumption upto 30 watts to meet the requirement Fan shall be running 24x7 days The machine shall maintain proper relative humidity required during setting & hatching at all times, inside the incubator automatically. This is to ensure that eggs get proper moisture in the air to get the suitable hatching condition and for appropriate embryonic growth development. Appropriate water tank should be attached as water source for humidity control. Maintaining proper temperature inside the incubator is very crucial and important to get high percentage of hatchability. 98 to 100 degree Fahrenheit temperature is maintained inside the incubator at all times for proper hatching of eggs. Temperature sensor shall be provided to measure the temperature. It should display & control the temperature automatically.
Machine size: Insulation: Type of Material of panels: Control Panel: Power backup: Invertor: Batteries: Indication Panel & Switches: Warranty Period for the Setter-cum-Hatcher The size of the incubator Length- 48 inches ± 2% Width- 42 inches ± 2% Height- 48 inches ± 2% Body made up of Fiber Reinforced Plastic (FRP) sheet with High Density (EPS) and Aluminium channels. The total thickness of the incubator shall be approximately 2 inches on all sides. Insulation shall be made up of high density (EPS - Expanded Polystyrene Slab) for better insulation. The thickness of the insulation shall be around 2 inches. Panels are fitted in C channel of Aluminium having outer & inner side of heat resistant FRP and a insulating material in between is EPS of 30 kg cubic meter density. Should display 1. Dry bulb Temperature indicator 2. Wet bulb Temperature indicator 3. Turning counter All these indicators should be of digital type, sensed by sensors and all indicators should bear setting buttons by which we can fix the required parameters to be set. This control panel should be situated on top panel at the front side of machine. Turning counter should be alongside of control panel indicating total rotation & the egg tray rotating motor should be controlled by this turning counter. One rotation should be obtained after every 1hr. The trays should be rotated by an degree of 45 after one hour on either side. Power supply (Single phase) - 220 volts, 2 motors (0.5 HP) The poultry incubator shall be powered by 220 V, single phase AC power supply. A suitably sized inverter and batteries shall be provided along with the incubator to provide backup power in case grid power is not available. The inverter and batteries shall be sized such that they provide continuous uninterrupted power supply for 12 to 16 hours in case of grid power failure. Following specifications of battery and inverter shall be maintained: The inverter shall be of pure sine wave/sine wave type with constant voltage and frequency. The capacity of inverter shall be 2.5 to 3 kva with battery voltage of 48 V. Input Ac range shall be 140V to 260 V. The battery charging current shall not be more than 10 A ± 10%. The system shall have protections for no-load, over-load and short circuit. Battery overcharge and battery deep discharge protections shall be provided for safety of the batteries. The efficiency of inverter shall be more than 90%. Inverter shall be warranted for onsite replacement for three years from the date of supply. Only ISI mark inverter make shall be acceptable. 4 tubular batteries with three years onsite replacement warranty to give backup up to 12 to 16 hours continuously. There shall be visual as well as audible alarm for failure of any parameters like temp., Humidity, Turning, fan, etc. The supplier should give onsite replacement warranty of three years for the Setter-cum-Hatcher unit.
Annexure B Supply Schedule for Setter cum Hatcher Units (Poultry Mini Hatching Unit) The Setter cum Hatcher units are to be supplied to the beneficiaries under following Intensive Poultry Development Blocks. Sr. No. Jurisdiction of IPD Block Units to be supplied 1 IPDB, Satara 20 2 IPDB, Bhilawadi, Dist. Sangli 20 3 IPDB, Solapur 20 4 IPDB, Nasik 20 5 IPDB, Kopergaon, Dist. Ahamednagar. 20 6 IPDB, Dhule 20 7 IPDB, Parbhani 20 8 IPDB, Beed 20 9 IPDB, Yeotmal 20 10 IPDB, Akola 20 11 IPDB, Osmanabad 20 12 IPDB, Ardhapur, Dist. Nanded. 20 13 IPDB, Pen, Dist. Raigad. 20 14 IPDB, Palghar, Dist. Thane. 20 15 IPDB, Chiplun, Dist. Ratnagiri. 20 Total 300
Annexure C COMMERCIAL ENVELOPE (C1) PRICE OFFER FOR SUPPLY OF SETTER CUM HATCHER (POULTRY MINI HATCHING UNIT) Sr. No Specifications of Setter cum Hatcher Unit Make Manufacturer/ Dealer/ Distributor Basic Price Rate (in Rupees) per unit Tax Amount Total Cost 1. 2. 3. 4. 5. 6. 7. 1. Setter Cum Hatcher (Poultry Mini Hatching Unit) and backup power system. The detailed specification of the Setter Cum Hatcher and backup power system, as specified in Annexure A Place : Date : Signature of Tenderer (Seal)
Annexure D DECLARATION OF THE TENDERER 1. That I/We am/are the Director/ Proprietor of the firm.. 2. That I/We hereby submit tender to the Commissioner, Animal Husbandry, Maharashtra State, Pune-1 for the Supply of Setter cum Hatcher for the year 2011-13. 3. That I/We have read the terms and conditions as mentioned in this tender form carefully and that I shall/we will abide by all the terms and conditions contained therein. 4. That I am/we are well acquainted with the facts about the firm and the information provided in the tender form is true and correct. 5. That all the samples submitted by me under this tender carry the name of manufacturer or brand name. 6. I/we may be punished as per law for any wrong information misleading facts provided in the tender form, besides rejection of my/our tender. 7. In case of any disputes, the jurisdiction will be Pune city. 8. Force majeure conditions contained in the manual of office procedure for purchase of store for Government Departments 1978, page No.99, Appendix-xxxi, is accepted by the Company. 9. I/We am/are bound to supply Setter cum Hatcher of best quality and workmanship and shall be strictly in accordance with the specifications and particulars contained/mentioned in the ANNEXURE-A, during the period of validity of the tender. I/we hereby guarantee that the said goods/stores/articles supplied by me/us during the period of validity of the contract, would continue to confirm to the description and quality aforesaid during the warranty period. 10. I/we am/are bound to supply the indented item within 60 days or as specified by the indenting authority. I, have carefully read the general & specific terms and condition of the tender for supply of Setter cum Hatcher for six months from date of signing the tender agreement and I, solemnly declare that the terms & conditions are acceptable to me and binding on me. Place : Date : Signature of Tenderer (Seal)
Annexure E CHECK LIST TO BE SUBMITTED BY TENDERER Sr. No. Description Remark Page No 1 Manufacturing License/Authorization Certificate of Dealer/ Distributorship Yes/ No 2 Demand Draft for Earnest Money Deposit Yes/ No 3 Exemption Certificate for EMD, if applicable Yes/ No 4 Demand Draft for purchase of tender form Yes/ No 5 Demand Draft for Testing Charges of Tender Sample Yes/ No 6 Proforma for Tender Sample submitted cum Departmental Receipt Yes/ No 7 Terms and Conditions duly signed Yes/ No 8 Declaration duly signed Yes/ No 9 Sales Tax Registration Certificate/TIN/Application as stated in 7-a-iii Yes/ No 10 Warranty Certificate Yes/No 11 Information brochure of the tender item Yes/ No 12 Details of Machinery/infrastructure available for production / supply Yes/ No 13 Annual Report of last year Yes/ No 14 Audited Financial Statement of last year Yes/ No 15 Details of experience of supply of such type of items in past, if any Yes/ No The above details have been checked by me and found correct. Place : Date : Signature of the Tenderer (Seal)
Annexure F Proforma for Tender Sample submitted (Setter Hatcher Unit) cum Departmental Receipt Sr. No. Name of the Item Capacity Specification Quantity Name of Manufacturer as embossed/ engraved/ printed on the sample Name of the dealer/distributor, if applicable 1 2 3 4 5 6 7 Place Date: Sign of the Tenderer and seal ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- Acknowledgement/Receipt of the person receiving sample Place Date Signature and seal