THOMPSON - NICOLA REGIONAL DISTRICT MINUTES of a Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL DISTRICT held in the Board Room on commencing at 1:15 PM. PRESENT: Chair J. Ranta Village of Cache Creek Director R. Elliott (Vice-Chair) Director J. Jeyes Director V. Smith Director J. Rivett Director R. Berrigan Director J. Harwood Director K. Christian Director M. Spina Director A. Singh* Director T. Lange Director D. Cavers (Alt.) Director D. Dudy (Alt.)* Director R. Smith* Director J. Lightfoot Director N. Menard Director A. Raine* Director C. Schaffer* Director W. Macdonald DirectorS. Watson Director A. Durksen (Alt.) Director K. Gillis Director R.S. Murray Director H.S. Graham Director W. Kershaw Director M. Rothenburger * Attended Part of Meeting Only. Electoral Area "J" (Copper Desert Country) Village of Ashcroft District of Barriere Village of Clinton Village of Chase District of Clearwater City of Kamloops City of Kamloops City of Kamloops City of Kamloops City of Kamloops City of Kamloops District of Logan Lake Village of Lytton City of Merritt Sun Peaks Mountain Resort Municipality Electoral Area "A" (Wells Gray Country) Electoral Area "B" (Thompson-Headwaters) Electoral Area "E" (Bonaparte Plateau) Electoral Area "I" (Blue Sky Country) Electoral Area "L" (Grasslands) Electoral Area "M" (Beautiful Nicola Valley - North) Electoral Area "N" (Beautiful Nicola Valley - South) Electoral Area "0" (Lower North Thompson) Electoral Area "P" (Rivers and The Peaks) ABSENT: STAFF: None. Mr. S. Gill, Chief Administrative Officer Mr. D. Rae, Director of Finance Ms. R. Sadilkova, Director of Development Services Mr. A. Bolton, Manager of Utilities Ms. V. Weller, Film Commissioner
Page 2 of 17 Mr. M. Saunders, Director of Libraries Ms. C. Black, Corporate Officer/Director of Legislative Services Mr. R. Storie, Director of Community Services Mr. R. Troskot, Supervisor of IT Services Ms. D. Sell, Director of Human Resources Mr. M. Garrett, Communications Coordinator Mr. D. Wallace, Planner Ms. B. Jackson, Planner Ms. R. Blixrud, Recording Secretary PRESS: OTHERS: M. Youds- News Kamloops A. Williams- Kamloops This Week Three (3) interested persons Y. Lacasse, KGHM C. Gillespie, KGHM T. Goodsell, KGHM K. Humphreys, Kamloops Symphony Society 1 CALL TO ORDER Chair Ranta called to order at 1:16 PM. 2 PUBLIC HEARINGS (If Required) None. 3 CHAIR'S ANNOUNCEMENTS Chair Ranta made the following announcements: The following alternate directors were in attendance at the meeting: - Director Dudy attending for Director Milobar - Director Cavers attending for Director Wallace - Director Durksen attending for Director Rice SILGA Delegates received their registration information electronically and in paper form, and are to contact staff if there are any questions. 4 ADDITIONS TO OR DELETIONS FROM THE AGENDA None. 5 MINUTES
Page 3 of 17 5.a Minutes of the Regular Board Meeting dated March 24, 2016 The minutes of the Regular Board Meeting dated March 24, 2016 were considered by the Board. An error was noted, regarding item 9.b in the minutes. The minutes should be corrected to read: Moved by Director Watson Seconded by Director Spina THAT the application at 3335 Shuswap Road to amend the South Thompson Valley-Pinantan OCP from Forestry/Grazing & Hazard Lands to Rural Residential & Hazard Lands; and, rezone from AF-1 to CR-1 on 2.11 ha of the property be denied. Moved by Director Rothenburger Seconded by Director Gillis THAT consideration of the application from the owners of the property at 3335 Shuswap Road to amend the South Thompson Valley-Pinantan OCP from Forestry/Grazing & Hazard Lands to Rural Residential & Hazard Lands; and, rezone from AF-1 to CR-1 on 2.11 ha of the property be postponed until the applicant has been provided an opportunity to appear as a delegation before the Board. Moved by Director Murray Seconded by Director Singh THAT the minutes of the Regular Board Meeting dated March 24, 2016 be adopted, as amended. 6 BYLAWS (From Public Hearing - If Required) None. 7 DELEGATIONS 7.a Kathy Humphreys, Executive Director Kamloops Symphony Society Re: Provide Info and Request Funding
Page 4 of 17 Kathy Humphreys, Executive Director of the Kamloops Symphony Society, provided information about the shows, music school, and numerous community projects created by the Kamloops Symphony Society. She provided information about the history of the Symphony, and its current benefits to the community as the only professional symphony in the region. Ms. Humphreys requested that the TNRD Board provide $5000 towards the Symphony's 40th Anniversary Season, which begins in September 2016. Ms. Humphreys responded to questions from Directors. 7.b Clyde Gillespie, Project Manager Yves Lacasse, External Affairs Manager Todd Goodsell, Senior Permitting Specialist KGHM Ajax Mining Inc. Re: Project Update and Upcoming Permit Applications to the TNRD Clyde Gillespie, Project Manager for KGHM's Ajax mine provided information to the Board about the project development schedule for the Ajax rnine. Mr. Gillespie highlighted where the proposed project currently sits in the environmental assessment process and the next steps required in order for the project to move forward. Mr. Gillespie also reviewed which applications would be submitted to the TNRD in the near future for a temporary non-farm use within the Agriculture Land Reserve (ALR) and exclusion of land from the ALR. Mr. Gillespie responded to questions from Directors. 7.c Craig LeBeau Rezoning Application No. BA 115 South Thompson Valley and Pinantan Official Community Plan Amendment Lot 3, District Lot 281, Kamloops Division Yale District, Plan 27300 PID: 004-846-516 (the "Property'') 3335 Shuswap Road, east of Kamloops, BC (LeBeau/Moore) The delegation did not appear. 8 UNFINISHED BUSINESS 8.a Kathy Humphreys, Executive Director Kamloops Symphony Society Re: Provide Info and Request Funding Director Dudy declared a conflict of interest noting that his daughter is involved in the Society and left the meeting.
Page 5 of 17 Discussion commenced regarding providing funding to the Kamloops Symphony Society. MAIN MOTION Moved by Director R. Smith Seconded by Director Schaffer THAT $5000 be provided to the Kamloops Symphony Society for their 40th Anniversary Season. AMENDMENT TO THE MAIN MOTION Moved by Director Watson Seconded by Director Elliott THAT the words "from the General Administrative Budget" be inserted after the word "$5000" in the main motion. QUESTION ON THE MAIN MOTION AS AMENDED THAT $5000 from the General Administrative Budget be provided to the Kamloops Symphony Society for their 40th Anniversary Season. Opposed: Director Christian Director Dudy returned to the meeting. 8.b Clyde Gillespie, Project Manager Yves Lacasse, External Affairs Manager Todd Goodsell, Senior Permitting Specialist KGHM Ajax Mining Inc. Re: Project Update and Upcoming Permit Applications to the TNRD
Page 6 of 17 Moved by Director Watson Seconded by Director Berrigan THAT a letter be forwarded to KGHM expressing appreciation for their presentation on the Ajax Mine and requesting more information as the Ajax Mine project progresses. Discussion commenced regarding the applications that KGHM indicated they would be submitting to the TNRD in the near future. The Director of Development Services responded to questions from Directors. Moved by Director Rothenburger Seconded by Director Lightfoot THAT a request be submitted to KGHM requesting that KGHM fund a fully independent and comprehensive health impact study on the effects of the proposed Ajax Mine project. Moved by Director Gillis Seconded by Director Raine THAT the motion be postponed until the May 12, 2016 Board meeting to allow time for staff to prepare a report summarizing and overviewing the proposed Ajax mine Environmental Impact Assessment submissions relating to health impacts. Director Spina left the meeting. 8.c Rezoning Application No. BA 115 South Thompson Valley and Pinantan Official Community Plan Amendment Lot 3. District Lot 281, Kamloops Division Yale District, Plan 27300 PID: 004-846-516 (the "Property'') 3335 Shuswap Road, east of Kamloops, BC (LeBeau/Moore) Director Raine declared a conflict of interest and left the meeting.
Page 7 of 17 The report from the Director of Development Services dated March 15, 2016 regarding Rezoning Application No. BA 115 affecting 3335 Shuswap Road, east of Kamloops, that was postponed from the March 24, 2016 regular meeting was considered by the Board. The property owners are requesting Board support for their application to amend the OCP designation and zoning from AF-1: Agricultural/Forestry Zone to CR-1: Country Residential Zone on a 2.11 ha portion of the Property to enable a subdivision to create two new residential parcels plus a Remainder. Moved by Director Rothenburger Seconded by Director Cavers THAT the consideration of the motion "THAT the application at 3335 Shuswap Road to amend the South Thompson Valley-Pinantan OCP from Forestry/Grazing & Hazard Lands to Rural Residential & Hazard Lands; and, rezone from AF-1 to CR-1 on 2.11 ha of the property be denied." be postponed until the owner can be invited a second time to appear as a delegation. Director Spina rejoined the meeting. DEFEATED The motion that was postponed from the March 24, 2016 Regular Board meeting was reconsidered by the Board. Moved by Director Watson Seconded by Director Spina THAT the application at 3335 Shuswap Road to amend the South Thompson Valley-Pinantan OCP from Forestry/Grazing & Hazard Lands to Rural Residential & Hazard Lands; and, rezone from AF-1 to CR-1 on 2.11 ha of the property be denied. The Board recessed at 3:15PM and reconvened at 3:29PM. All Board Directors returned from the break except for Directors Schaffer and R. Smith. 9 BYLAWS (Other than Development Application Bylaws for 1st Reading) 9.a South Thompson Valley and Pinantan OCP Bylaw No. 2568, 2016 Zoning Arnendrnent Bylaw No. 2569, 2016 Application No. BA 112 Lot 7, District Lot 281, Kamloops Division Yale District, Plan 26828 3159, 3161 & 3163 Shuswap Road, east of Kamloops, BC (Mark & Shirley Larnder)
Page 8 of 17 The report from the Director of Development Services dated March 30, 2016 regarding South Thompson Valley and Pinantan OCP Bylaw No. 2568, 2016 and Zoning Amendment Bylaw No. 2569, 2016 Application No. BA 112 were considered by the Board. The applicant wishes to designate and rezone Lot 7 to enable a five parcel residential subdivision on Shuswap Road. The property has been the subject of past development applications seeking the same zoning and Official Community Plan (OCP) designations in 2007 and 2010, both of which were denied. The applicant seeks to amend the South Thompson Valley Pinantan OCP designation from Forestry/Grazing & Hazard Lands to Rural Residential & Hazard Lands; and amend Bylaw 2400 zoning from SH-1: Small Holding to CR-1: Country Residential zone, all to subdivide the property into five country residential parcels. Moved by Director Rothenburger Seconded by Director Gillis THAT South Thompson Valley and Pinantan Official Community Plan Amendment Bylaw No. 2568, 2016, be introduced and read a first time, by title only_ Moved by Director Raine Seconded by Director Macdonald THAT South Thompson Valley and Pinantan Official Community Plan Amendment Bylaw No_ 2568, 2016, be read a second time and be taken to Public Hearing in conjunction with a regular Board of Directors meeting. Moved by Director Rothenburger Seconded by Director Watson THAT Zoning Amendment Bylaw No. 2569,2016, be introduced and read a first time, by title only.
Page 9 of 17 Moved by Director Rothenburger Seconded by Director Jeyes THAT Zoning Amendment Bylaw No. 2569,2016, be read a second time and be taken to Public Hearing in conjunction with a regular Board of Directors meeting. 9.b Thompson-Nicola Regional District Water Utilities Rates Amendment Bylaw No.2565,2016 The report from the Director of Environmental Services dated March 30, 2016 regarding Thompson-Nicola Regional District Water Utilities Rates Amendment Bylaw No. 2565, 2016 was considered by the Board. The amendments remove reference to a per parcel charge to each parcel in the service areas and introduce a metered rate for high commercial users in the Vavenby water system. Moved by Director Watson Seconded by Director Macdonald THAT Thompsen-Nicola Regional District Water Utilities Rates Amendment Bylaw No. 2565, 2016 be read a first, second and third time. Moved by Director Elliott Seconded by Director Singh THAT Thompsen-Nicola Regional District Water Utilities Rates Amendment Bylaw No. 2565, 2016 be adopted. 10 DEVELOPMENT APPLICATIONS 10.a Agricultural Land Commission Application No. ALR 107 - Lot A, District Lot 1630, Lillooet District. Plan 34881, PID: 001-492-551 -Lot 1, District Lot 1631, Lillooet District. Plan 30074, PID: 004-077-288 -District Lot 1631, Lillooet District, Except Plans 30074 & 19488, PID: 013-214-535 6545. 6580 and 6653 Pressy Lake Road, Pressy Lake. BC (the "Property") (Conrad & Unni Lorenz/Michael Kidston Land Surveying)
Page 10 of 17 The report from the Director of Development Services dated March 30, 2016 regarding Agricultural Land Commission Application No. ALR 107 was considered by the Board. The applicants are seeking support for Agricultural Land Commission approval of an application to subdivide the three subject properties at Pressy Lake, into a total of nine parcels. Moved by Director Watson Seconded by Director Singh THAT Agricultural Land Commission Application No. ALR 107to subdivide the three parcels at 6545, 6580 and 6653 Pressy Lake Road legally described as 1) Lot A, District Lot 1630, Lillooet District, Plan 34881, 2) Lot 1, District Lot 1631, Lillooet District, Plan 30074, and 3) District Lot 1631, Lillooet District, Except Plans 30074 & 19488 into nine parcels be supported and forwarded to the ALC. 1 O.b Development Variance Permit Application No. DVP 50 Strata Lot 35. District Lot 209 and Section 33, Township 95, Kamloops Division Yale District, Strata Plan KAS3883 together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on form V, PID: 028-640-918 (the "Property") 6349/6351 Stagecoach Trail, Quilchena (QCC Properties/Newmark Golf Group) The report from the Director of Development Services dated March 29, 2016 regarding Development Variance Permit Application No. DVP 50 affecting the property identified as 6349/6351 Stagecoach Trail, Quilchena, was considered by the Board. This application seeks to reduce the required rear setback of a former duplex at Sagebrush golf course from 6 to 3/0.3 metres to allow an addition comprising of an open deck and stairs to be constructed as a part of a conversion into a clubhouse and restaurant. Moved by Director Singh Seconded by Director Spina THAT Development Variance Permit No. DVP 50 to reduce the north rear setback to 3m and 0.3m for a stair all to enable an addition, be approved. 11 CORRESPONDENCE
Page 11 of 17 11.a Action Requested 11.a.1 Letter from the Blue River Community Association dated March 28, 2016 Re: Blue River Community Association Communitv Garden Project The letter of request from the Blue River Community Association dated March 28, 2016 regarding the Blue River Community Association Community Garden Project was considered by the Board. Moved by Director Macdonald Seconded by Director Singh THAT a letter of support be forwarded to the North Thompson Communities Foundation for the Blue River Community Association funding application for their Blue River Community Garden Expansion Project; AND THAT should the funding application be successful, that the TNRD receive the funds from the North Thompson Communities Foundation and forward approved funding on to the Blue River Community Association. 11.a.2 Letter from Upstream Community and Heritage Society dated March 29,2016 Re: Request for the TNRD to be the Flow-Through Sponsor for Grant Application The letter of request from the Upstream Community and Heritage Society dated March 29, 2016 regarding a Request for the TNRD to be the flowthrough sponsor for their grant application was considered by the Board.
Page 12 of 17 Moved by Director Berrigan Seconded by Director Macdonald THAT a letter of support be forwarded to the North Thompson Communities Foundation for the Upstream Community and Heritage Society funding application for their Heritage Photo-Op Project; AND THAT should the funding application be successful, that the TNRD receive the funds from the North Thompson Communities Foundation and forward approved funding on to the Upstream Community and Heritage Society. 11.b Information Only 11.b.1 Letter from Gold Country dated March 6. 2016 Re: Thank you for the Lipdub video Moved by Director Spina Seconded by Director Jeyes THAT Correspondence Items for Information, agenda items 11.b.1 through 11.b.6 be received for information. 11.b.2 Letter from Northern Development Initiative Trust dated March 14, 2016 Re: Loon Lake Volunteer Fire Department Second Hall Construction 11.b.3 Letter from Northern Development Initiative Trust dated March 14, 2016 Re: 2016 Grant Writing Support Funding The Chief Administrative Officer responded to questions regarding TNRD's successful application to Northern Development Initiative Trusts' 2016 Grant Writer Position funding. 11.b.4 Letter from Judy Lapointe dated March 19. 2016 Re: Logan Lake/Lac le Jeune Pull-Out Discussion commenced regarding the importance of highway rest stops and pull outs.
Page 13 of 17 Moved by Director Elliott Seconded by Director Lightfoot THAT a letter be forwarded to the Minister of Transportation and Infrastructure expressing support for installation of toilet facilities at the pull-out at Logan Lake I Lac le Jeune, as per the letter of request from Judy Lapointe dated March 19, 2016. 11.b.5 Regional District of Central Okanagan Board Highlights dated March 21,2016 11.b.6 Letter from the Ministry of Education dated March 31, 2016 Re: 2016 Librarv Operating Grant 12 NEW BUSINESS- DIRECTORS 12.a News Release Regarding Organic Matter Recycling Regulation (OMRR) Chair Ranta indicated that a news release had been circulated to Directors on April 5, 2016 entitled Province to review the organic matter recycling regulation and indicated that this is an opportunity for input into OMRR. 12.b Appointments to the Vavenby Fire Protection Committee Moved by Director Harwood Seconded by Director Elliott THAT the appointment of Ms. Judy Tobin to the Vavenby Fire Protection Committee be rescinded; AND THAT Ms. Eileen Clark be appointed to the Vavenby Fire Protection Committee for a two-year term ending December 31, 2017; AND THAT Ms. Jeannie Norlander be appointed to the Vavenby Fire Protection Committee for a one-year term ending December 31, 2016. 12.c Words of Congratulations and Appreciation Congratulations were extended from Director Raine to the City of Kamloops for their successful hosting for the World's Women's Ice Hockey Championship that took place in March/April 2016.
Page 14 of 17 Director R. Smith rejoined the meeting. Director Menard expressed appreciation to everyone in Ministry of Transportation and Infrastructure Highway District 14 for their support as they worked with the road maintenance contractor, VSA, and the Ministry of Transportation and Infrastructure to resolve road maintenance complaints. Director Menard also expressed that he is looking forward to the TNRD Board coming to Merritt for the TNRD Annual Out of Town Board Meeting in August 2016. 13 REPORTS and/or INQUIRIES 13.a Internal Committees 13.a.1 Audit Committee - Director Raine (Chair). Director Lange. and Director Macdonald Director Raine advised there was no meeting. 13.a.2 Economic Development, Tourism and Regional Parks Committee Director Kershaw (Chair). Director Elliott. Director Rivett. Director Schaffer. Director R. Smith. Director Singh. Director Macdonald, and Director Watson Director Kershaw advised there was no meeting. 13.a.3 Emergency Management and Protective Services Committee - Director Berrigan. Director Graham, Director Kershaw. Director Menard. Director Rice. Director Rothenburger, Director V. Srnith. and Director Spina There was no rneeting. 13.a.4 Film Commission - Director R. Smith (Chair), Director Lange, and Director Murray Director R. Srnith provided an update on filming taking place in the Kamloops area for movies such as Power Rangers, as well as an update on filming in the region. She also indicated that the Film Commission is helping rnembers of a local First Nation audition for a film coming to their area. Director R. Smith also indicated the first 2016 Film Commission meeting was scheduled for April 7, 2016 at 5:00 PM.
Page 15 of 17 Two following short films were screened, as they won in the category for "Short Film that Best Depicts Thompsen-Nicola Region person, place, attraction, event or story": i st Place Frank Ritcey Grasslands Seasons 2nd Place Loyd Bishop A Wrangler Gain' Home Director Singh left the meeting at 3:52 PM. i 3.a.5 Invasive Plant Committee- Director Gillis (Chair), Director Macdonald (Alternate) Director Gillis advised there was no report. i 3.a.6 Policy Review Committee- Director Berrigan, Director Graham, Director Jeyes, Director Macdonald, Director Rice, Director V. Smith, Director Spina, and Director Watson There was no report. i 3.a.7 Regional Solid Waste Management Committee- Director Rivett (Chair), Director Elliott, Director Harwood, Director Kershaw, Director Lange, Director Rice, Director Menard, Director Murray, and Director Rothenburger Director Rivett advised there was no meeting. i 3.a.8 Thompson Regional Hospital District- Director Milobar (Chair). Director Elliott (Vice Chair) Director Elliott advised there was no meeting and no report. i 3.a.9 Utilities Systems Committee - Director Elliott (Chair). Director Christian, Director Harwood, Director Lightfoot, Director Murray, Director Rice, Director Rothenburger, and Director Schaffer Director Elliott advised there was no meeting. i 3.b External Committees i 3.b. i Air Quality Stakeholder Committee - Director Graham and Director Murray (alt.) Director Graham advised there was no meeting.
Page 16 of 17 13.b.2 Fraser Basin Council- Director Milobar, Director Watson (alternate) Director Watson advised there is a meeting scheduled for April 12, 2016. 13.b.3 Municipal Finance Authority- Chair Ranta, Director Schaffer (alternate) Chair Ranta provided an update on fluctuation of the Euro, the European economy, and impact China's growing middle class is having on the global economy. Director Ranta also provided an update on the Financial Forum he attended at the end of March, and indicated that overall, local governments are doing well financially but at the expense of infrastructure. 13.b.4 Municipal Insurance Association - Director Jeyes, Director Macdonald (Alt.) Director Jeyes advised there was no report. 13.b.5 Shuswap Watershed Council - Director Berrigan and Director Milobar Director Berrigan advised there was no report. 13.b.6 Southern Interior Beetle Action Coalition- Director Kershaw and Director Watson (alternate) Director Kershaw advised there was no meeting. 13.b.7 Union of BC Municipalities- Director Singh There was no report. 13.c Other Reports 13.c.1 Kamloops Airport Authority Society- Director Elliott, Chair Ranta (Alt.) Director Elliott advised there was no meeting. 13.c.2 Southern Interior Local Government Association- Director Spina Director Spina advised that the SILGA resolutions would be available on the SILGA website by April 8, 2016.
Page 17 of 17 14 QUESTION PERIOD There were no questions from the public. 15 CLOSED MEETING (If Required) None. 16 ADJOURNMENT Moved by Director Harwood Seconded by Director Watson THAT the meeting adjourn at 4:04PM. Certified Correct: Corp~m4