Page 1 of 5 1. Call to Order The meeting of the Facilities Committee (FC) was called to order by Committee Chair Dr. Rueben Smith at Ocean Campus, Multi Use Building, Room 361 at 1:36 pm. FC Members/Alternates Present: Leilani Battiste (Member), Steven Brown (Co Chair, Member), Rebeca Chavez (Member), Aaron Holmberg (Alternate), Wynd Kaufmyn (Alternate), Madeline Mueller (Member), Muriel Parenteau (Member), Maria Salazar Colon (Alternate), Rueben Smith (Chair, Member), Athena Steff (Member), Brenna Stroud (Member), Cherisa Yarkin (Member), Shawn Yee (Member) Guests Present: Bill Harvey, John M. Francis, David Harrington, Alvin Ja, Michael Adams, Michael Ahrens, Marian Lam Presenter: Charmaine Curtis, John Watkins 2. Approval of August 29, 2018 Agenda Motion to adopt agenda approved. 3. Public Comment on Items Not on Agenda a. Muriel Parenteau commented on a lip reading class at John Adams Center room 109 that was moved to a new space at John Adams Center room 139 that is not accessible for students as a lip reading class. She requested that the class move back to the original assigned space. She also requested an update on elevators and automatic doors that are not functioning. b. Harry Bernstein commented on urging the Committee to consider Wednesdays as the meeting date for Facilities Committee meetings. He also commented on the Academic Senate s resolution on April 15th that no recommendations regarding the Facilities Master Plan are made to the Board until the college constituencies have provided input. c. Alvin Ja commented on the 50th anniversary of the Third World Strike that resulted in the formation of the College of Ethnic Studies at San Francisco State University. d. David Harrington, student, distributed a document regarding the Performing Arts Education Center and proposed STEM building. He provided comments on using plastic laminate on the PAEC exterior instead of the proposed woodwork and extending the STEM building footprint to Judson. e. Wynd Kaufmyn commented that the Gough Street, 750 Eddy Street, and space assignment & move management should remain on the agenda. She expressed concern that equipment has been purchased but not installed yet for the Downtown Center Smart Classroom project, the Library s HVAC issues, and that the Smoke Free tobacco signs are not up yet. Dr. Smith responded that the old signs have come down and the new ones will be put up as soon as possible. f. Brenna Stroud commented on the health concerns of the mold issues at Evans Center that needs to be addressed or placed on the agenda. g. Michael Adams commented on graffiti throughout campus and restroom issues requesting a plan to routinely look for these issues and addressing them. 4. Vice Chancellor s Report Committee Chair Smith reported that the upcoming Board packet includes a list of some of the work done over the summer including legacy issues and the Creative Arts Extension transformer failure issue. He reported that the transformer issue may be taken care of under an insurance claim and an update will be provided to the Committee next month. Committee Chair Smith noted that mold issues are safety issues and therefore are not agendized and should be taken care of right away. He noted that two red tagged rooms at Evans have been tested and when issue is resolved the rooms will be opened up for use. There will be an update at the next meeting. Committee Chair Smith reported that the Gough Street move will start this Fall with the move of student services, Financial Aid and Admissions & Records, to MUB on the
Page 2 of 5 first and second floors. He noted that there is a Board agenda item to extend the lease for three more months to allow time for the moves and work on the plan and challenges. He noted there are options of bringing in modular buildings to minimize loss of classroom spaces and the demolition of Bungalow 200 s and the CDC to create space for modulars. i. Committee co Chair Brown noted that mold issues should be reported as a SchoolDude work order so it can be taken care of quickly. ii. Committee Member Stroud commented that the rooms that have been out of service at Evans has been closed for about a year and a half and noted that there is a classroom still in service with mold issues. She will send photos and work order numbers to Committee Chair Smith. iii. Committee Alternate Kaufmyn inquired about the Gough Street Move task force s recommendation. Committee Chair Smith noted that the task force made a recommendation that was presented to the Committee in late Spring and then plans were started with Student Development. Committee Chair Smith clarified that the 3 to 4 rooms under consideration are general purpose classrooms on the first floor northeast at MUB and that there will be no displacement of current programs such as Child Development. iv. Committee Member Battiste inquired if Gough Street offices will move into Conlan and about the task force s recommendation to move Gough to Chinatown. Committee Chair Smith responded that HR may move into Conlan. He noted that moving to Chinatown would take up 4 to 5 floors, would not be feasible, and would be too costly. This item will be agendized for follow up with a report at a future meeting. 5. Old Business a. Facilities Master Plan Balboa Reservoir Update. Committee Chair Smith introduced Charmaine Curtis of Curtis Development, consultant for the Balboa Reservoir project. The proposed layout, an attachment in the August 30 Board packet, was distributed to the Committee. Charmaine Curtis was brought on board last Fall by the Chancellor to work with the Balboa Reservoir development team and the City s MOEWD to negotiate the three Board goals in a resolution passed in July 2016 to provide for replacement of displaced parking, ensuring development is not incompatible with the FMP or the PAEC, and having some of the housing dedicated to City College. She has been meeting with the development team since October/November 2017. As outlined in a letter from Ken Rich to the Chancellor in May and discussed at the Board study session on May 3rd, the development will designate 150 affordable housing units (number is still being negotiated) in the lower reservoir to faculty and staff and developing student housing in conjunction with a parking structure behind the MUB in the upper reservoir in a shared parking arrangement for the project. The designers for the development team have connected with the FMP Kitchell team and coordinating construction activities to maximize surface parking and minimize conflicts with construction of the PAEC and the reservoir development. Ken Rich s letter is a foundation of what will become a Memorandum of Understanding between the College, the City, and the developer aiming for a MOU negotiated and finalized by Spring of 2019. To inform the MOU on parking and housing, a transportation consultant has been hired to look at parking and transportation demand management measures to mitigate traffic issues and parking demand and a campus housing market study consultant to quantify demand for student, faculty, and staff housing. A transportation survey was just released to faculty and staff. A transportation survey was conducted in 2016 that covers students. A housing survey will
Page 3 of 5 be released in the next couple of months. Committee Chair Smith noted that there are eight planned FMP workshops this Fall for reviewing draft plans for the FMP including Option 1A with campus stakeholders to discuss programming needs for the planned buildings. i. Committee Member Stroud expressed concern that the proposed parking behind MUB that will be shared with the housing residents will not provide enough parking for the displaced parking at the College. Charmaine Curtis clarified that there was never dedicated parking for the College in the developer s plans. The transportation study will inform the demand. ii. Committee Alternate Kaufmyn moved to extend time for ten minutes. iii. Committee Alternate Kaufmyn inquired if student housing will be built and operated by the developer. Charmaine Curtis clarified that it will depend if the student housing will include the parking. iv. Committee Alternate Kaufmyn inquired if the College or the developer will own the land for the dedicated faculty and staff housing. Charmaine Curtis clarified that the developer will build the housing and the College will own the housing and land that it is on. v. Committee co Chair Brown expressed concern that it is the first time that he has seen this plan, that the PAEC was guaranteed to be built as originally designed and not moved as shown on the plan, and that a pedestrian connection was not previously there. Committee Chair Smith noted that the plan is only a draft and options are still being considered. Public Comment: i. Michael Adams commented that the project has adverse impacts on the College, that this property has not been declared surplus, and to negotiate with PUC to transfer ownership to City College. ii. Chris Hanson inquired about a comment that was made at a Balboa CAC meeting that Charmaine Curtis is a liaison between this Committee and the SFMTA, if she is aware of this Committee s resolution addressing this project s issues, and how is she negotiating for the College s right to mitigation to avoid disruption to its operations under CEQA for the project will reduce parking. Charmaine Curtis responded that her contract is with City College and her role is to report to Dr. Smith and the Chancellor, not liaison to SFMTA, and not tasked with CEQA. Ms. Curtis noted that she will communicate with an email to Carli Payne of SFMTA. iii. Alvin Ja commented the College should be asserting the demands that the existing conditions that the reservoir is being used right now by the College for parking and that Avalon/Bridge provide for lost parking. iv. Harry Bernstein commented that the Avalon Bay developers have suggested that units for student housing will be available 2020. He inquired how Charmaine Curtis can assess what are the needs of the College as opposed to those of the developer and the City which prioritizes market rate housing over the needs of City College. Committee Chair Smith responded that there are meetings that he has with the development team and Charmaine Curtis every other week to negotiate and move forward based on the resolution that the Board passed that the PAEC is not affected and that student housing and parking are provided.
Page 4 of 5 v. Michael Ahrens of Westwood Park commented that he has ideas to share with Dr. Smith and Charmaine Curtis for their negotiations to protect the parking interest of the College and the Westwood neighborhood. vi. Committee Alternate Kaufmyn noted that it will be difficult for the developer s plans to be consistent with our FMP when it is still in draft form. Charmaine Curtis responded that there are consistent coordination meetings with the developer, the College s Facilities staff, and the Kitchell team. Committee Chair Smith will schedule regular updates to the Committee. b. Space Assignment and Move Management and Furniture Standard Committee Chair Smith informed the Committee the plan to develop and implement standards for classroom furniture. A space called a classroom for the future will be set up to identify and try out new furniture to roll out this Fall with Committee, faculty core group, and department chairs input including the Academic Senate. i. Committee Alternate Holmberg requested that an ergonomist be involved in the input. ii. Committee Chair Smith noted that an ADA specialist will be engaged from the company that provides the furniture. iii. Committee Alternate Salazar Colon commented that existing and stored furniture should be ergonomic as well. Committee Chair Smith noted that all furniture should be inventoried and get rid of sub standard furniture. iv. Committee co Chair Brown commented on behalf of Muriel Parenteau who had to leave meeting. Her comment is that Deans are making decisions regarding space management and move management not talking to people affected. c. Committee Goals Work Group Update Tabled. d. Program Review Facilities Priorities (2015/2016) Work Group Update Tabled. e. Space Inventory Update John Watkins of Kitchell reported that the space inventory was conducted in August by two professional space inventory teams for space and seat count for the entire District accompanied by Kitchell and coordinated with Facilities staff. The next step is data entry that will be shared with Facilities and Academic Affairs and then Department Chairs for review and feedback. 6. New Business a. All Gender Restrooms Committee Chair Smith reported that multi stall single sex restrooms have been designated as all gender in the Library and Batmale on the third floors. All gender restrooms in nine buildings still need to be identified. A Committee task force will be involved in identifying all gender restrooms for the remaining nine buildings. Committee Chair Smith requested Committee member interest in joining the task force with him and Committee Member Battiste. Committee Alternate Kaufmyn volunteered for the task force. i. Committee Alternate Salazar Colon inquired if all restrooms will be re designated all gender and if there has been consideration for people that have been sexually assaulted that may be
ii. iii. iv. Facilities Committee/Facilities Master Plan Advisory Working Group Minutes Page 5 of 5 triggered. Committee Member Battiste responded that not all restrooms will be all gender and she does not recommend that all restrooms be made gender neutral to protect victims of sexual assault. Committee co Chair Brown noted that several buildings have faculty single sex restrooms that can be considered to be re designated as all gender. Committee Member Stroud suggested to reaching out to students at large to join the task force for student input. Committee Alternate Holmberg inquired if gender neutral restrooms have urinals. It was noted that not all gender neutral restrooms have urinals some do and some do not. b. Approval of June 25, 2018 Meeting Minutes Approved. (Brown/Battiste) i. Committee co Chair Brown commented that Committee Member Mueller has located the documents developed by Terry Hall under New Business Space Management and Move Management Item x. c. Proposed Fall 2018 Meeting Dates/Times Committee Chair noted that a new meeting day need to be determined and will review the Doodle Poll results. 7. Future Business a. Future agenda items: i. Work order log Update Jimmy Kirk is working on clearing out work order backlog ii. Fine Arts and Whales Update iii. Subcommittees Sustainability and Works of Arts 8. Adjournment Meeting adjourned at 3:30 PM