City Council Regular Meeting January 13, 2015 The City Council of the City of Titusville met in regular session in the Council Chamber of City Hall, 555 South Washington Avenue, on Tuesday, January 13, 2015 Mayor Jim Tulley called the meeting to order at 6:30 p.m. Present were Mayor Jim Tulley, Vice-Mayor Walt Johnson, and Members Matthew Barringer, Martha Long, and Rita Pritchett. Also in attendance were City Manager Scott Larese, City Attorney Richard Broome, and City Clerk Wanda Wells. Administrative Secretary Debbie Denman completed the minutes. Reverend Glen Dames of Blessed Boundaries was present to give the invocation. Mayor Tulley then led those present in the Pledge of Allegiance. Mayor Tulley read the public speaking procedures for the meeting. MINUTES Vice-Mayor Johnson moved to approve the minutes of the regular City Council meetings on November 25, 2014 (6:30 p.m.) and December 9, 2014 as submitted. Member Pritchett seconded the motion. The motion carried unanimously. SPECIAL RECOGNITIONS & PRESENTATIONS - None BOARDS AND COMMISSIONS Titusville Community Service Award Select Committee The request was for Mayor Tulley to appoint the Chairperson and Clergy Representative to the 2015 Titusville Community Service Award Select Committee, with confirmation by the Council.
Mayor Tulley appointed Mr. Carlous Gillis as the Chairperson and Pastor David Price of Great Outdoors Community Church to serve as the Clergy Representative for the Titusville Community Service Award Committee. Member Barringer moved to confirm Mr. Carlous Gillis as the Chairperson and Pastor David Price of Great Outdoors Community Church to serve as the Clergy Representative on the Titusville Community Service Award Select Committee, as requested. Member Pritchett seconded the motion and the motion carried unanimously. Titusville Environmental Commission Semi-Annual Report - Mark Conklin, Vice- Chairman of the Titusville Environmental Commission (TEC), presented the Titusville Environmental Commission Semi-Annual Report and highlighted as followed: Project Planning and Prioritization for 2014-2015 Ongoing Projects 2014-2015 Topics of Interest Status of Ongoing Projects Arbor Day and Urban Forestry Environmental Education Awards Status of 2014-2015 Topics of Interest Indian River Lagoon Green Buildings Public Outreach Discussion followed that included ways to monitor the health of septic tanks and the eventual elimination of septic tanks along the Indian River Lagoon. Member Pritchett recommended staff provide an aggressive plan to clean and monitor septic tanks along the Indian River. TEC Vice-Chairman Conklin advised based on the discussion, he would request the TEC review the issue of septic tanks. Member Long advised that she would forward information she received from the Florida League of Cities Environmental Commission on their priorities, which included replacement of septic tanks to City Manager Larese. She requested the information be forwarded to the Council. Vice-Mayor Johnson moved to approve the Titusville Environmental Commission s Semi-Annual report, as presented. Member Pritchett seconded the motion. The motion carried unanimously.
PETITIONS AND REQUEST FROM THE PUBLIC PRESENT (OPEN FORUM) Stan Johnston stated that he would like the Council to review the new information he provided to the Council regarding the Flood Zone for Bakers Subdivision. He provided two aerial photos. One was from 2009 that showed there was nothing at the Senior Center and the other was from 2012 that showed dams, ponds, and a relocated canal at the Senior Center. He stated that the photos should have been provided to FEMA so homes in the Bakers Subdivision would have been taken out of flood zone. CONSENT AGENDA Vice-Mayor Johnson moved to approve Consent Agenda Items A, through C in accordance with recommendations upon reading. Member Pritchett seconded the motion. A. Annual Contract for the removal of lime slurry from the Mourning Dove Water Treatment Plant - Approve the award of an annual contract to Dedicated Transport LLC. of Brooklyn Heights, Ohio in the amount of $39,000, for the first contract year, to remove and dispose of lime slurry with four (4) optional one-year renewals; and authorize the City Manager to execute the contract. B. Purchase of billboards to be placed on I-95 and in the Greater Orlando area Approve $25,000 to continue the Billboard Campaign to purchase billboards to be placed on I-95 and in the Greater Orlando Area. C. Repairs and Maintenance of Forfeiture Vehicles and Equipment - Appropriate and approve use of $10,000 in Federal Forfeiture Funds to be used for repairs and maintenance of forfeiture vehicles The motion carried unanimously. ORDINANCES-SECOND READING, PUBLIC HEARINGS & RELATED ACTION - None
Member Pritchett moved to hear New Business agenda item 12A - Support for the Annual Martin Luther King, Jr. Parade and Heritage Festival next in the agenda. Vice-Mayor Johnson seconded the motion. The motion carried unanimously. Support for the Annual Martin Luther King, Jr. Parade and Heritage Festival City Manager Larese advised that the Blessed Boundaries CDC, St. James African Methodist Episcopal Church in conjunction with other community organizations were preparing for the Annual Martin Luther King, Jr. Parade and Heritage Festival. This event was a vital part of the Titusville community, and had drawn several community partners to include Parrish Medical Center, Robin Fischer State Farm, and Brevard County Parks and Recreation. Blessed Boundaries CDC requested the City sponsorship for at least $5,000.00. Vice-Mayor Johnson advised that under the regulations that Council must adhere to when dealing with public tax money, the question was whether the event served a public purpose. He stated that as to whether the events primary objective was fulfillment of a public purpose, he felt the Annual Martin Luther King, Jr. Parade had as its objectives many of the things required to qualify according to the information provided by the City Attorney. Mayor Tulley stated that Martin Luther King Day was a national holiday and he had no doubt that the event served a public purpose. He advised that his concern was that in the management of public dollars, that all organizations that asked for public dollars were treated the same. He asked whether it was correct that with previous events where the City provided public funding, the City requested the organization to provide documentation on how the dollars were spent to the City. City Manager Larese advised that was correct and it was also part of the application process. Mayor Tulley asked whether in the past the Council authorized an amount not to be exceeded and then the organization was paid back for expenses based on their submitted invoices not to exceed the amount authorized. City Manager Larese advised that was correct. Reverend Dames advised there were cases where the City provided money prior to the event and then the City requested expense invoices after the event to account for the money spent. City Manager Larese advised that was also correct and that it had been completed both ways. The invoices were to account for the expenditures of tax payers dollars and were part of the process.
Reverend Dames advised that invoices would be provided to account for the expenditures of tax payer dollars. Member Long advised that there was discussion on Community Grants during the last budget cycle and she thought it was concluded that the City would pay for items that the City implemented or imposed upon an organization like road closures and barricades. It was also discussed whether the grant should be a percentage of the dollar amount requested or whether the grant was just to pay for those items imposed on the organizations by the City. Community Development Director Peggy Busacca advised that the Community Redevelopment Agency (CRA) approved 75% of the previous year grant with the exception of the Salute to Veterans Parade and the Lights of Hope event that did not have a previous year grant. Member Long stated that consistency was needed in the grant process. Vice-Mayor Johnson advised that the CRA reversed their position regarding the percentage and that it was still being reviewed. Reverend Dames recommended to improve the application process and that the complete application process be provided to the applicant at one time. Mayor Tulley recommended that Reverend Dames attended the budget hearings in the future to provide his budget request for the following year to ensure his request was included in the budget. Reverend Dames thanked the Council for their support and advised that the same support for the Martin Luther King, Jr. parade would be needed for next year. Member Pritchett recommended that staff notify other entities that had requested grants in the past of the application process. Stan Johnston stated that he was a member of a concerned citizens group that had participated in the Martin Luther King March for approximately twenty years and that Reverend Dames had assisted in expanding the Martin Luther King, Jr. Parade. He thanked past Council for their support of the parade and advised that he would appreciate the Council continued support for the parade. Vice-Mayor Johnson moved to approve funding for the Annual Martin Luther King, Jr. Parade and Heritage Festival in the two sections; (1) Funding for police, fire and street closing and (2) Fund up to $5,000 based on returned invoices for the event. Member Pritchett seconded the motion. The motion carried unanimously.
ORDINANCES-FIRST READING Ordinance No. 1-2015 Ordinance Extending Transportation Impact Fee Moratorium City Attorney Broome read ORDINANCE NO. 1-2015, AN ORDINANCE OF THE CITY OF TITUSVILLE, FLORIDA AMENDING ORDINANCE NO. 2-2010, ORDINANCE NO. 33-2011, ORDINANCE NO. 12-2012, ORDINANCE NO. 9-2013 AND ORDINANCE NO. 15-2013 BY EXTENDING THE SUNSET PROVISION OF SAID ORDINANCES WHICH ESTABLISHED A MORATORIUM (DEFERMENT) ON THE COLLECTION OF TRANSPORTATION IMPACT FEES FROM RESIDENTIAL OR COMMERCIAL PROJECTS IMPOSED PURSUANT TO SECTION 47-314 OF THE LAND DEVELOPMENT REGULATIONS; AND PROVIDING FOR AN EFFECTIVE DATE, the first time by title only. The public hearing was scheduled for the regular City Council meeting on Tuesday, January 27, 2015 at 6:30 p.m. Ordinance No. 2-2015 RHP Accessory Buildings and Structures - City Attorney Broome read ORDINANCE NO. 2-2015, AN ORDINANCE OF THE CITY OF TITUSVILLE, FLORIDA, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 59 ZONING ARTICLE VI SPECIAL DISTRICTS, DIVISION 7 RESIDENTIAL HISTORIC PRESERVATION, SPECIFICALLY ADDING SECTION 59-730 ACCESSORY BUILDINGS AND STRUCTURES TO PROVIDE REGULATIONS FOR ACCESSORY BUILDINGS AND STRUCTURES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR EFFECTIVE DATE AND PROVIDING FOR INCORPORATION INTO THE CODE, the first time by title only. The public hearing was scheduled for the regular City Council meeting on Tuesday, January 27, 2015 at 6:30 p.m. OLD BUSINESS - None PETITIONS AND REQUESTS FROM THE PUBLIC PRESENT (OPEN FORUM) Phyllis Lackey commented on the Department of Transportation s proposed bike paths and that she felt they were needed. She asked that the Council continue to support the bike paths.
Stan Johnston went before the Council to speak on a previous request he made several times regarding the Baker s Subdivision. Mayor Tulley asked whether Mr. Johnston had any new information regarding his request and if not to please be seated. Mr. Johnston had no new information. Mayor Tulley and Stan Johnston disagreed as to whether he was presenting new material. Mayor Tulley requested Mr. Johnston be seated and he sat down under duress. (Correction made by Council at the January 27, 2015 meeting at 6:30 p.m.) Mayor Tulley recognized four students that were present that would participate in the 2015 Mock City Council. MAYOR AND COUNCIL REPORTS Mayor s Report Mayor Tulley submitted a written report. He advised that he had to postpone his Liberty Lodge Tour and that he was unavailable to attend the Passport Kickoff at Park Avenue Christian. Mayor Tulley requested Council s authorization to send a letter to Senator Rob Bradley and Senator Jeremy Ring opposing Senate Bill 172. The letter would be signed by the Mayor. Member Pritchett moved to authorize the Mayor to send a letter to Senator Rob Bradley and Senator Jeremy Ring opposing Senate Bill 172, as requested. Vice-Mayor Johnson seconded the motion. The motion carried unanimously. Mayor Tulley requested Council s approval to send a letter to the National Endowment for the Arts supporting the Our Town grant application being submitted by Brevard Cultural Alliance. The letter would be signed by the Mayor. Member Pritchett asked whether the Council would be violating any ethics by supporting a grant request. City Attorney Broome recommended to use caution when making recommendations for grants; specifically, if anything was expected in return. He stated that he would be glad to review the information.
Mayor Tulley read the letter of support to the National Endowment for the Arts. City Attorney advised that he did not believe any member of the Council was part or had an interest in the Brevard Cultural Alliance. He advised that he would provide, based on the discussion by Council as it related to supporting grants, an opinion on Council supporting grants for any purpose at the next City Council meeting. Member Pritchett moved to authorize the Mayor to send a letter to the National Endowment for the Arts supporting the Our Town grant application being submitted by Brevard Cultural Alliance, as requested. Member Long seconded the motion. The motion carried unanimously. Mayor Tulley advised that he attended the Space Coast League of Cities meeting on January 12, 2015 and that discussion included a resolution opposing large noise makers set off in Atlantic Ocean that killed marine life. Also, the City of Cocoa offered to host ethics training at no cost and invited all Cities to receive the training. Classes would be at the Cocoa Civic Center. Mayor Tulley advised that he would provide the information regarding the ethics training to City Manager Larese. Mayor Tulley stated that he attended a Space Coast Transportation Planning Organization Meeting on December 11, 2014 and advised that All Aboard Florida may offer a stop in Brevard County. Mayor Tulley requested authorization to use the City s logo on marketing material for the Mayor s Health and Fitness Challenge. Member Long moved to authorize use of the City s logo on marketing material for the Mayor s Health and Fitness Challenge, as requested. Member Pritchett seconded the motion. The motion carried unanimously. Member Pritchett recommended that dates for City events be provided to Council prior to the event. City Manager Larese advised that he would provide any dates for City events or events that affected the City to the Council when he received them and that he would also include the events and dates on the City Manager s Report. He advised that he would
continue to research all venues available for events that affected the City. Vice-Mayor Johnson advised that many City events involved Brevard County Parks and Recreation and recommended contacting them for formation. Mayor Tulley stated that Lynn Foraker provided an email listing of most events that took place in the City of Titusville and advised that he would forward the email information to the City Manager. Member Long commented that she really enjoyed the City Manager s Talking Points and that she forwarded them to her constituents. CITY MANAGER S REPORT City Manager Larese submitted a written report and highlighted as followed: Action Items Request for FY 2016 Community Development Block Grant (CDBG) Action Plan Special Meeting The Neighborhood Services Division of the Community Development Department requested a City Council special meeting be scheduled to develop the FY 2016 CDBG Action Plan. Council confirmation of a Special Meeting date and time was requested. The following dates were proposed: January 27, 2015 or February 3, 2015. Consensus of the Council was to schedule a special meeting on January 27, 2015 at 5:30 p.m. to develop the FY 2016 CDBG Action Plan. City Manager Larese requested a second set of dates for the 2016 Strategic Planning Cycle. The proposed dates for the first citizen input meeting was Saturday, February 14, 2015 and Saturday, February 21, 2015 between 9:00 a.m. and 12:00 p.m. in the Council Chambers. Consensus of Council was to schedule a special City Council meeting to begin the strategic planning cycle on Saturday, February 21, 2015 from 9:00 a.m. to noon in the Council Chambers for citizen input. City Manager Larese advised that the Council and staff Strategic Planning Session was scheduled for March 3, 2015 from 6:00 p.m. to 8:00 p.m. in the Council Chambers.
City Partnership with TICO and SEDC in Funding Membership in the Commercial Spaceflight Federation. Staff requested authorization to renew the City s membership and utilize available Economic Development funds to cover the TICO and SEDC Commercial Spaceflight Federation membership in the amount of $2,167. Member Long moved to authorize $2,167 to renew the City s membership in the Commercial Spaceflight Federation and utilize available Economic Development funds to cover the membership for another year, as requested. Vice-Mayor Johnson seconded the motion. The motion carried unanimously. Request for Appointment to Trustees to the General Employees Pension Board Janet Law, Chairman of the General Employees Pension Board asked for confirmation of Stan Retz as an appointed member to the General Employees Pension Board effective November 2014 through November 2015. Member Pritchett moved to confirm Stan Retz as an appointed member to the General Employees Pension Board effective November 2014 through November 2015, as requested. Member Long seconded the motion. The motion carried unanimously. Informational Items National Flood Insurance Program (NFIP) Community Assistance Visit (CAV) LEAN Process Improvement Training Compensation Plan Study Update HOME Grant Funding Status School Board Representative to Titusville s LPA CITY ATTORNEY S REPORT - None With no further business, the meeting adjourned at 8:13 p.m.
ATTEST: Wanda F. Wells, City Clerk James H. Tulley, Jr., Mayor