ANNA UNIVERSITY TEACHERS' ASSOCIATION (AUTA)

Article 1: Name ANNA UNIVERSITY TEACHERS' ASSOCIATION (AUTA) BYE-LAWS OF ASSOCIATION This Association shall be called the ANNA UNIVERSITY TEACHERS' ASSOCIATION, (AUTA) hereinafter referred to as the Association. Article 2: Office The office of the Association shall be situated at Chennai. Article 3: Aims and Objects The aims and objects of the Association shall be 1. To promote healthy relationships between teachers and students, between teachers and university administration, and between teachers and other sections of the community, 2. To work for the improvement of education in response to the challenge of the ever-changing socio-economic situation, 3. To improve the teaching of subjects through the establishment of subjectteachers' association, 4. To establish a professional code of conduct for the teachers and to ensure that it is followed by members, 5. To secure for its members, individually and collectively, their rightful status social and professional, 6. To secure the professional growth of teachers through refresher courses, seminars, publications, library service and research, 7. To promote social and cultural contacts amongst its members, 8. To establish contact with other organisation with similar aims and objects, and 9. To undertake and organise such activities as may be deemed necessary and proper for the attainment of the aforesaid aims and objects. 1

Article 4: Membership All the members of the teaching staff of the Anna University, (College of Engineering Guindy, Alagappa College of Technology, Madras Institute of Technology and School of Architecture and Planning Campses) shall be eligible to be members of the Association. Every teacher intending to be a member of the Association shall be required to fill in the prescribed enrolment form. Article 5: Subscription Every member shall pay such annual subscription and in such manner as may be prescribed by the Association in its bye-laws. Article 6: Vesting and Management of Funds and Properties (i) The funds, properties and other assets of the Association shall vest in the Association, i.e. the General Body. (ii) All cash receipts whether collected as annual subscription or accruing to the Association in any other manner, shall be deposited in any nationalised bank or in any bother scheduled bank as may be decided by the Executive Committee. (iii) The Bank account(s) of the Association shall be operated by such office bearers of the Association as may be authorised in this behalf by the General Body of the Association. (iv) The funds of the Association shall be spent entirely and solely for the purpose of carrying out the aims and objects of the Association and in the manner prescribed or approved by the Executive Committee. Article 7: Financial Year and Term of Office (i) The financial year of the Association shall be the period between the conclusion of an Annual General Meeting and the conclusion of next Annual General Meeting. Provided that in no case the next Annual General Meeting shall be held later than 45 days of the opening of the University after summer vacation. (ii) The office bearers and the Executive Committee shall continue in office till the next Annual General Meeting. Article 8: Eligibility to vote No member shall be eligible to vote in any General Meeting, if he is in arrears of his subscription for 15 days before the meeting. 2

Article 9: Executive Committee (i) There shall be an Executive Committee of the Association which shall be responsible to the General Body for carrying on the functions of the Association. (ii) The Executive Committee shall be under the overall control and supervision of the General Body of the Association. Article 10: Members of the Executive Committee The Executive Committee shall consist of: (i) The following office bearers to be elected in accordance with and in the manner provided in the Constitution and the bye-laws: a) The President. b) The Vice -President, c) The Secretary, d) The Joint Secretary (Main Campus) e) The Joint Secretary (MIT Campus) and e) The Treasurer; F) 15 Executive Committee Members, (ii) Such elected Members as may be elected in accordance with and in the manner provided in the Constitution and the bye-laws; (iii) Such co-opted Members as may be co-opted on the Executive Committee in accordance with and in the manner prescribed in the Constitution and the bye-laws; and (iv) All members of the EC and the office bearers shall serve in the said capacity without any honorarium. Article 11: Eligibility for Members of the Executive Committee: Any member of the association may become an Executive Committee member by election. Article 12: Validity of Acts or Resolutions Notwithstanding any thing contained in Article 11, no act or resolution of the Executive Committee shall be held void on account of any unfilled vacancy on the Executive Committee 3

Article 13: Elections (i) The office bearers and elected Members of the Executive Committee shall be elected in the Annual General Meeting of the Association in accordance with the provisions hereinafter provided and in accordance with the rules framed in the bye-laws. (ii) Voting in all elections of the Association shall be by secret ballot. (iii) Voting by proxy shall not be allowed. (iv) Each member who is eligible to vote shall have one vote for each office in the election of officer (v) Each member who is eligible to vote shall have, in any election of the elected Members of the Executive Committee, as many votes as the total member of elected Members to be returned, provided that no member shall be entitled to cast more than one vote for any one candidate for elected Membership. (vi) No person is entitled to be a candidate in any election of the Association unless he himself is eligible to cast his vote in that election. (vii) Besides the office bearers, there shall be 15 elected Members on the Executive Committee from the teaching Departments. (viii) In the election of the elected Members of the Executive Committee no person shall be entitled to be a candidate of the Group to which he does not belong. Provided that a person who has been elected to the Executive Committee as an elected Member from a Group shall not cease to be an elected Member if subsequently he becomes a member of the teaching staff of a Department which belongs to another Group. Article 14: Restrictions on Non-employees No person shall continue as a member or hold any office of the Association after he has ceased to be an employee of the Anna University. Article 15: Vacancies All vacancies arising on the death or resignation or removal of any member of the Executive Committee may be filled by a by-election in accordance with and in the manner provided in the bye-laws. Article 16: Co-options The Executive Committee shall, at its first meeting, co-opt, if necessary, additional Members to ensure that the Committee has in its Membership after co-option: 4

(a) at least two Professors, at least two Associate Professors, and at least four Assistant Professors provided that the co-option of a fellow who is a professor (or Associate Professor, or Assistant Professor) may be deemed to make up a deficiency in the number of fellows in the committee as well as in the number of professors (or Associate Professors, or Assistant Professors). Provided that no person who was ineligible to vote at the Annual General Meeting immediately preceding the meeting at which such co-option takes place shall be co-opted. Article 17: Branches No Members of the University teaching staff form themselves into a Branch/Branches of the Association. Article 18: Resignation A member of the Executive Committee may tender his resignation at any time, but it shall become effective after it has been accepted by the General Body. Article 19: Removal of Office-Bearers or Elected or Co-opted Members (i) A member of the Executive Committee, whether elected or co-opted, may be removed from this office by passing a vote of no confidence in an Extraordinary General Meeting by two-third majority of the members present and voting. (ii) A vote of no confidence shall not be passed in any Meeting other than an Extraordinary General Meeting specially requisitioned for the purpose. Article 20: Duties of the President and other Office-Bearers (i) The President shall preside over all meetings when he is present and in his absence the Vice-President shall preside. (ii) In the absence of the President as well as the Vice-president, members present in the meeting shall appoint a Chairman for the meeting. (iii) The person presiding over a meeting shall have a second or casting vote. (iv) The President, the Secretary and the treasurer shall be ex-officio members of all sub-committees of the Executive Committee and shall represent the Association on all official occasions, unless otherwise decided by the Executive Committee and/or the General Body. 5

(v) Not with standing anything contained in clause, the General Body may also decide to appoint other person(s) in addition to, or in place of, the President and/or the Secretary, to represent the Association on any official occasion. (vi) The Secretary shall be in charge of the office of the Association. (vii) The Secretary, in consultation with the President, shall call meetings of the Executive Committee and General Body and shall make necessary arrangements for all functions of the Association. (viii) The Vice-president shall assist the President in the performance of his duties and shall officiate in his place during his absence. (ix) The Joint Secretaries shall assist the Secretary in the performance of his duties in respective campuses and shall officiate in his place during his absence. (x) The Treasurer shall make necessary arrangements, jointly with such persons as may be authorised by the Executive Committee, for the collection of subscriptions. (xi) The Treasurer shall be responsible for handling of all property vested in the name of the Association. (xii) The Treasurer shall prepare a budget to be considered by the Executive Committee and, at the end of his term of office, shall submit an audited statement of accounts to be considered by the Annual General Meeting. (xiii) The Treasurer shall furnish to the Executive Committee such information regarding the financial position of the Association as may be required by the committee from time to time. Article 21: Audit (i) The General Body at the Annual General Meeting shall appoint a person who is a member of the Association but who is not a Member of the Executive Committee to be auditor of the accounts. Article 22: Meetings In pursuance of its aims and objects and in accordance with the constitutions and the bye-laws, the Association shall hold an Annual General Meeting, Ordinary General Meetings, Extraordinary General Meetings and Emergent General Meetings. 6

(A) (i) There shall be an Annual General Meeting which shall be convened as per Form of Notice. (ii) The Annual General Meeting shall be held not later than the forty-five days after the re-opening.of the University after summer vacation at Chennai. At least ten days' notice shall be given for the Meeting. (iii) The Annual General Meeting shall (a) receive and consider reports of the outgoing Secretary and the outgoing Treasurer, including the audited statements of accounts: (b) elect office bearers and elect Members of the Executive Committee; (c) appoint an Auditor; (d) pass a resolution authorising the new office-bearers to operate bank account(s) of the Association; and (e) transact such other business as may be placed before it for disposal by the Executive Committee and which shall have been stated in the notice for the Annual General Meeting. (iv) No other business except that stated in the Notice shall be transacted by the Annual General Meeting except with the concurrence of the President and the General Body. (B) There shall be at least one Ordinary General Meeting of the Association convened by the Executive Committee in every academic term of the University as per Form of Notice (Appendix II)*. Ten days' notice shall be given for the meeting. (C) An Extraordinary General Meeting shall be held when so requisitioned in writing by at least 40 members as per Form of Requisition (Appendix III)*. Such a meeting must be convened by the Executive Committee as per Form of Notice (Appendix IV)* on a date which is not later than 15 working days from the date on which the requisition is received by the Secretary, failing which the requisitionists themselves, provided the number after withdrawal of signatures, if any. is not less than 40, may call the meeting after giving a further ten days' notice to all members as per Form of Notice (Appendix V)*. The requisition and the Notice for every Extraordinary General Meeting is requisitioned. (D) Emergent Meeting - When the President and the Secretary are of the opinion that some exceptional circumstances exist or some urgent matter needs immediate attention. an Emergent Meeting may be called at a shorter notice of not less that five days. (E) The Executive Committee shall meet at least once in every two months except during the vacations. (F) The Annual General Meeting, Ordinary General Meetings. Extraordinary General Meetings, Emergent Meetings and the Executive Committee Meetings shall held in Chennai. 7

Article 23: Social Functions, etc. In pursuance of its aims and objects, the Association may also organise social gatherings or cultural functions or sports events or such other activities as may be deemed necessary and desirable. The Association may, if it is deemed necessary, require participants to make contributions towards the expenses of these functions, etc. Article 24: Notices for meetings Notices for meetings of the Association shall be sent to members through E-mails/Ecirculars and or SMS. Article 25: Quorum The quorum for various meetings of the Association shall be: (A) For the Annual General Meeting 50% of the Members. (B) For an Ordinary General Meeting 30% of the Members. (C) For an Extraordinary General Meeting 70% Members. (D) For a meeting of Executive Committee 1/3 of the Strength of the Committee PROVIDED that no quorum shall be necessary for lectures, seminars and such other activities in which no voting is required to be taken. Article 26: Amendment of Bye-laws (i) The General Body may from time to time frame such bye-laws consistent with the provisions of the constitution as may be necessary for proper functioning of the Association and to carry out the aims and objects of the Association. (ii) The bye-laws may be amended at any time by the General Body by a simple majority of the members present and voting, provided that a clear ten days' notice has been given to members of the proposed amendment. Article 27: Amendment of the Constitution An amendment in the Constitution may be made by the General Body: (i) if the meeting has been convened after a clear ten days' notice; (ii) the proposed amendment has been placed on the agenda; and (iii) if a two-third majority of those present and voting vote for the amendment. 8

MEMBERSHIP 1. The Secretary shall maintain a full and up-to-date list of the members of the Association, clearly showing against each name whether the member concerned has, or has not, paid his subscription for the current financial year and the date on which such subscription was paid. 2. Every member of the Association shall have access to the list. SUBSCRIPTION 3. Payment of the annual subscription of Rs. 200/- shall be in one instalment. 4. The receipt for the payment of subscription by a member shall show clearly the name of the member concerned and the date on which the subscription has been paid by him. ELECTION OF MEMBERS OF THE EXECUTIVE COMMITTEE 5. Within 15 days of the opening of the University after summer vacation, the Secretary in consultation with the President shall notify: a) Last date for finalisation of the voters list 15 days before the date of election. b) Last date for receipt of nomination papers 12 days before the election. c) Date of scrutiny of nomination papers 10 days before the election d) Last date for withdrawal of candidature 8 days before the date of election. e) Publication of the final list of candidates 6 days before the date of election. f) Date of election Not later than 45 days after the reopening of the University after summer vacation. 6. Nomination papers shall be duly proposed and seconded by the members eligible to vote and shall contain the consent of the person concerned. 7. In case the number of persons whose names have been validly proposed for election is equal to or less than the number of vacancies, these persons shall be declared elected. 8. Voting for office bearers and elected Members shall be by ballot. 9. No member shall contest more than one office in any such election, provided that he may contest for Membership of the Executive Committee as also for an office. 9

10. In case of a tie in an election, the result shall be decided by drawing a lot. 11. In case of a vacancy arising on the death or resignation or removal of any member of the Executive Committee there shall be a by-election from the group concerned and the notice to this effect shall be issued as per programme given in by-laws 5. JURISDICTION Exclusive jurisdiction on the Courts at Chennai only 10