ANNA UNIVERSITY TEACHERS ASSOCIATION (AUTA) Article 1: Name BY-LAWS OF ASSOCIATION This Association shall be called the Anna University Teachers Association (AUTA), hereinafter referred to as the Association. Article 2: Office The office of the Association shall be situated at Chennai. Article 3: Aims and Objects The aims and objects of the Association shall be: 1. To promote healthy relationships between teachers and students, between teachers and university administration, and between teachers and other sections of the community, 2. To work for the improvement of education in response to the challenge of the everchanging socio-economic situation, 3. To strive for conducive academic atmosphere on university campuses, 4. To improve the teaching of subjects through the coordination among teachers, 5. To establish a professional code of conduct for the teachers and to ensure that it is followed, 6. To secure for its members, individually and collectively, their rightful status, both social and professional, 7. To secure the professional growth of teachers through refresher courses, seminars, publications, library service and research, 8. To work for the welfare of teachers on university campuses, 9. To promote social and cultural contacts among its members, 10. To establish contact with other organisations with similar aims and objects, and 11. To undertake and organise such activities as may be deemed necessary and proper for the attainment of the aforesaid aims and objects. Article 4: Membership All the members of the teaching staff of Anna University s main campuses (the College of Engineering Guindy, the Alagappa College of Technology, the Madras Institute of Technology and the School of Architecture and Planning) shall be eligible to be members of the Association. Every teacher intending to be a member of the Association shall be required to fill in the prescribed enrolment form.
1. The Secretary shall maintain a full and up-to-date list of the members of the Association, clearly showing against each name whether or not the member concerned has paid his or her subscription for the current financial year, and the arrears if any, and the date on which such subscription was paid. 2. Every member of the Association shall have access to the list. Article 5: Subscription Every member shall pay such annual subscription and in such manner as may be prescribed by the Association in its by-laws. 1. Payment of the annual subscription shall be in one instalment. 2. The receipt for the payment of subscription by a member shall show clearly the name of the faculty member concerned and the date on which the subscription has been paid. Article 6: Vesting and Management of Funds and Properties (i) The funds, properties and other assets of the Association shall vest in the Association, i.e. the General Body. (ii) All cash receipts, whether collected as annual subscription or accruing to the Association in any other manner, shall be deposited in any nationalised bank or in any other scheduled bank as may be decided by the Executive Committee. (iii) The bank account(s) of the Association shall be operated jointly by the Secretary and the Treasurer with both of them signing for each withdrawal. (iv) The funds of the Association shall be spent solely for the purpose of carrying out the aims and objects of the Association and in the manner prescribed by the Executive Committee. Article 7: Financial Year and Term of Office (i) The financial year of the Association shall be the period between the conclusion of an Annual General Meeting and the conclusion of next Annual General Meeting. Provided that in no case the next Annual General Meeting shall be held later than 45 days after July 1. (ii) The office-bearers and the Executive Committee shall continue in office till the next Annual General Meeting, coinciding with the beginning of the academic year. Article 8: Eligibility to Vote No member shall be eligible to vote in any General Meeting if he or she is in arrears of subscription. Article 9: Executive Committee (i) There shall be an Executive Committee of the Association which shall be responsible to the General Body for carrying on the functions of the Association.
(ii) The Executive Committee shall be under the overall supervision of the General Body of the Association. (iii) The Executive Committee shall comprise: a) The President b) The Vice-President c) The Secretary d) The Joint Secretary (CEG Campus) e) The Joint Secretary (MIT Campus) e) The Treasurer f) 15 Executive Committee Members (iv) Such elected members as may be elected in accordance with and in the manner provided in the by-laws; (v) Such co-opted members as may be co-opted on the Executive Committee in accordance with and in the manner prescribed in the by-laws; and (vi) All members of the Executive Committee and the office-bearers shall serve in the said capacity without any honorarium. Article 10: Election of Members of the Executive Committee 1. Within 15 days after every July 1, the Secretary in consultation with the President shall notify: a) Last date for finalisation of the voters list 15 days before the date of election b) Last date for receipt of nomination papers 12 days before the election c) Date of scrutiny of nomination papers 10 days before the election d) Last date for withdrawal of candidature 8 days before the date of election e) Publication of the final list of candidates 6 days before the date of election. f) The date of completion of the election process and the conduct of the Annual General Meeting shall not be later than 45 days after July 1. 2. (i) The office-bearers and elected members of the Executive Committee shall be elected in accordance with the by-laws. (ii) Voting in all elections of the Association shall be by secret ballot. (iii) Voting by proxy shall not be allowed. (iv) Each member who is eligible to vote shall have one vote for each office in the election of officer.
(v) Each member who is eligible to vote shall have, in any election of the elected members of the Executive Committee, as many votes as the total number of elected members to be returned, provided that no member shall be entitled to cast more than one vote for any one candidate for elected membership. (vi) No person is entitled to be a candidate in any election of the Association unless he himself or herself is eligible to cast his or her vote in that election. 3. Self-nomination shall be done by the candidates concerned to the specified email address, or any by other procedures which may be laid down from time to time. 4. In case the number of persons whose names have been validly nominated for election is equal to or less than the number of vacancies, these persons shall be declared elected. 5. Voting for office-bearers and elected members shall be by ballot. 6. No member shall contest more than one office in any such election, provided that he or she may contest for membership of the Executive Committee as also for an office. 7. In case of a tie in an election, the result shall be decided by drawing a lot. 8. In case of a vacancy arising on the death or resignation or removal of any member of the Executive Committee, the vacancy shall be filled by the Executive Committee preferably by voting within the committee. Article 11: Eligibility for Members of the Executive Committee: Any faculty member of the said four campuses of Anna University may become an officebearer or an Executive Committee member of the Association. Article 12: Validity of Acts or Resolutions Notwithstanding anything contained in Article 10(8), no act or resolution of the Executive Committee shall be held void on account of any unfilled vacancy on the Executive Committee. Article 13: Restrictions on Non-Employees No person shall continue as a member or hold any office of the Association after he has ceased to be a full-time, permanent faculty member. Article 14: Co-options The Executive Committee shall, at its first meeting, co-opt, if necessary, more members to ensure that the Committee has in its Membership balance in terms of gender, region, designation, etc. (a) at least two Professors (b) at least two Associate Professors (c) at least four Assistant Professors
provided that the co-option of a fellow who is a Professor (or Associate Professor, or Assistant Professor) may be deemed to make up a deficiency in the number of fellows in the committee as well as in the number of Professors (or Associate Professors, or Assistant Professors). Provided that no person who was ineligible to vote at the Annual General Meeting immediately preceding the meeting at which such co-option takes place shall be coopted. Article 15: Resignation A member of the Executive Committee may tender his resignation at any time, but it shall become effective after it has been accepted by the Executive Committee. Article 16: Removal of Office-Bearers or Elected or Co-opted Members (i) A member of the Executive Committee, whether elected or co-opted, may be removed from this office by passing a vote of no confidence in an Extraordinary General Meeting by two-thirds majority of the members present and voting. (ii) A vote of no confidence shall not be passed in any meeting other than an Extraordinary General Meeting specially requisitioned for the purpose. Article 17: Duties of the President and other Office-Bearers (i) The President shall preside over all meetings when he or she is present, and in his or her absence the Vice-President shall preside. (ii) In the absence of the President as well as the Vice-President, members present in the meeting shall appoint a Chairperson for the meeting. (iii) The person presiding over a meeting shall have a second or casting vote. (iv) The President, the Secretary and the Treasurer shall be ex-officio members of all subcommittees of the Executive Committee and shall represent the Association on all official occasions, unless otherwise decided by the Executive Committee and/or the General Body. (v) Notwithstanding anything contained in clause, the General Body may also decide to appoint other person(s) in addition to, or in place of, the President and/or the Secretary, to represent the Association on any official occasion. (vi) The Secretary shall be in charge of the office of the Association. (vii) The Secretary, in consultation with the President, shall call meetings of the Executive Committee and the General Body and shall make necessary arrangements for all functions of the Association. (viii) The Vice-President shall assist the President in the performance of his duties and shall officiate in his place during his or her absence. (ix) The Joint Secretary shall assist the Secretary in the performance of his or her duties and shall officiate in his or her place during his or her absence. (x) The Treasurer shall make necessary arrangements, jointly with such persons as may be authorised by the Executive Committee, for the collection of subscriptions.
(xi) The Treasurer shall be responsible for handling of all property vested in the name of the Association. (xii) The Treasurer shall prepare a budget to be considered by the Executive Committee and, at the end of his or her term of office, shall submit an audited statement of accounts to be considered by the Annual General Meeting. (xiii) The Treasurer shall furnish to the Executive Committee such information regarding the financial position of the Association as may be required by the committee from time to time. Article 18: Audit (i) The General Body at the Annual General Meeting shall appoint a chartered accountant (Auditor) to audit accounts. Article 19: Meetings In pursuance of its aims and objects and in accordance with the by-laws, the Association shall hold an Annual General Meeting, Ordinary General Meetings, Extraordinary General Meetings and Emergent General Meetings. (1) (i) There shall be an Annual General Meeting which shall be convened as per the bylaws. (ii) The Annual General Meeting shall be held at Chennai not later than 45 days after July 1. At least 14 days' notice shall be given for the meeting. (iii) The Annual General Meeting shall (a) receive and consider reports of the outgoing Secretary and the outgoing Treasurer, including the audited statements of accounts: (b) instal newly-elected office-bearers and members of the Executive Committee; (c) appoint an Auditor, if there is any change; and (d) transact such other business as may be placed before it for disposal by the Executive Committee and which shall have been stated in the notice for the Annual General Meeting; (iv) No other business other than stated in the Notice shall be transacted by the Annual General Meeting except with the concurrence of the President and the General Body. (2) There shall be at least one Ordinary General Meeting of the Association convened by the Executive Committee in every academic term of the University in accordance with the bylaws. (3) An Extraordinary General Meeting shall be held when so requisitioned in writing by onethird of members. Such a meeting must be convened by the Executive Committee in accordance with the by-laws on a date which is not later than 15 working days from the date on which the requisition is received by the Secretary, failing which the requisitionists themselves, may call the meeting after giving a further 14 days' notice to all members. (4) Emergent Meeting When the President and the Secretary are of the opinion that some exceptional circumstances exist or some urgent matter need immediate attention, an Emergent Meeting may be called at a shorter notice.
(5) The Executive Committee shall meet at least once in every two months except during the vacations. (6) The Annual General Meeting, Ordinary General Meetings, Extraordinary General Meetings, Emergent Meetings and the Executive Committee Meetings shall be held in Chennai. Article 20: Social Functions, etc. In pursuance of its aims and objects, the Association may also organise social gatherings or cultural functions or sports events or such other activities as may be deemed necessary and desirable. The Association may, if it is deemed necessary, require participants to make contributions towards the expenses of these functions, etc. Article 21: Notices for Meetings Notices for meetings of the Association shall be sent to members through E-mails/E-circulars and or SMS. Article 22: Quorum The quorum for various meetings of the Association shall be: (i) For the Annual General Meeting (ii) For an Ordinary General Meeting (iii) For an Extraordinary General Meeting 50% of the Members. 30% of the Members. 70% Members. (iv) For a meeting of Executive Committee 1/3 of the Strength of the Committee provided that no quorum shall be necessary for lectures, seminars and such other activities in which no voting is required to be taken. Article 23: Amendment of By-Laws (i) The General Body may from time to time amend the by-laws consistent with the provisions of the by-laws as may be necessary for proper functioning of the Association and to carry out the aims and objects of the Association. (ii) The by-laws may be amended at any time by the General Body by a two-thirds majority of the members present and voting, provided that a clear 14 days' notice has been given to members of the proposed amendment. Article 24. Jurisdiction Exclusive jurisdiction on the courts at Chennai only.