Village Clerk Hosanna Korynecky

Next Ordinance No 3713 Next Resolution No 1246 Next Meeting will be August 20 2012 VILLAGE OF VILLA PARK 20 S Ardmore Avenue Villa Park IL 60181 August 13 2012 Chris J Aiello Albert Bulthuis Deborah Bullwinkel MINUTES President Thomas Cullerton Village Clerk Hosanna Korynecky 730 PM John Davis Donald Kase Robert Taglia MINUTES OF THE FORMAL MEETING HELD IN VILLAGE HALL BY THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF VILLA PARK ON AUGUST 13 2012 The meeting was called to order at 730 pm PRESENT ALSO PRESENT ABSENT Trustees Davis Aiello Bulthuis Taglia Bullwinkel and President Cullerton Attorney Orr Manager Keehner and Clerk Korynecky Trustees Kase 1 Call to Order Roll Call President Cullerton called the meeting to order and Clerk Korynecky called the roll 2 Pledge of Allegiance Carol Davis led the Pledge of Allegiance and President Cullerton asked for a moment of silent prayer for Lombard Village President Bill Mueller who is hospitalize and seriously ill 3 Approval of Agenda Motion to approve the Agenda was made by Trustee Taglia and seconded by Trustee Bulthuis There were no questions comments or discussion Roll call vote tallied six 6 ayes made by Trustees Aiello Bulthuis Taglia Bullwinkel Davis and President Cullerton There were no nays Motion carried 4 Village President Report a Presentation of the Business Beautification Awards by the Community Pride Commission Commissioner Alesia Bailey presented the awards along with Junior Commissioner Shannon Sherlock and Commissioners Diane Sherlock Carol Davis and Al Stasch 1 Tavern on North 2 Royal Bridal 3 RC s Grill b Appointments to Commissions 1 Shannon Strum A Community Pride Junior Member 813 2012 through 430 2013 2 Jackie Brown A Environmental Concerns Commission 813 2012 through 04 30 2015 3 Michael Spencer A Environmental Concerns Commission 08 13 2012 through 04 30 2015 4 Julia Dilberti A Historical Preservation Commission 08 13 2012 through 04 30 2015 5 John Brett A Traffic and Safety Commission 08 13 2012 through 04 30 2015 Motion to approve the appointments was made by Trustee Taglia and seconded by Trustee Bulthuis There were no questions comments or discussion Roll call vote tallied six 6 ayes made by Trustees Bulthuis Taglia Bullwinkel Davis Aiello and President Cullerton There were no nays Clerk Korynecky administered the oath to Jackie Brown Michael Spencer Julia Dilberti and John Brett She also read a statement of service for the Junior Commissioner to which Shannon Strum agreed

5 Public Comments on Agenda Items There were no participants 6 Consent Agenda a Minutes from Village Board Meeting for July 23 2012 b Minutes from Village COW for July 23 2012 c Approve Bill Listing dated August 13 2012 in the amount of 433 11 552 d Resolution Approving the Purchase of a New Fire Department Command Vehicle from the Suburban Purchasing Cooperative Motion to approve Consent Agenda was made by Trustee Aiello and seconded by Trustee Bulthuis There were no questions comments or discussion Roll call vote tallied five 5 ayes made by Trustees Taglia Bullwinkel Aiello Bulthuis and President Cullerton There were no nays Trustee Davis abstained Motion carried TO BE TABLED UNTIL AFTER THE COMMITTEE OF THE WHOLE ITEMS 7 8 7 Resolution To Include Compensation Directed Into A Retirement Health Savings Account HSA Plan As IMRF Earnings 8 was made by Trustee Bulthuis and seconded by Trustee Bullwinkel There were no questions comments or discussion Roll call vote tallied six 6 ayes made by Trustees Bullwinkel Davis Aiello Motion to table Items 7 Bulthuis Taglia and President Cullerton There were no nays Motion carried After discussion in Committee of the Whole motion to approve the resolution was made by Trustee Aiello and seconded by Trustee Bulthuis President Cullerton asked if this includes the Fire and Police pensions Risk Manager Janet Gorman clarified how the calculations are done and who is included Roll call vote tallied six 6 ayes made by Trustees Davis Aiello Bulthuis Taglia Bullwinkel and President Cullerton There were no nays Motion carried 8 A Resolution Authorizing a Permit for the Use of the Village s RightofWay Before Noon on Sunday August 19 2012 RDS Cycling Team and Club of Woodstock After discussion in Committee of the Whole motion to approve the resolution was made by Trustee Aiello and seconded by Trustee Bulthuis There were no questions comments or discussion Roll call vote tallied five 5 ayes made by Trustees Aiello Bulthuis Bullwinkel Davis and President Cullerton and one 1 nay by Trustee Taglia Motion carried 9 Village Clerk Clerk Korynecky had no report or recommendations 10 Unfinished Business a None 11 New Business a None 12 Village Manager Manager Keehner said the Community Congregational Church at 410 S Cornell is inviting everyone to celebrate their 100 anniversary on September 8 9 He announced some Comcast channel line up changes and pricing changes He updated the 2012 auction proceeds for almost 15 vehicles and said the Village has received revenue of 49 04 He said there are still a lot of free wood chips piled up at the Fire Station at 1440 S Ardmore 51 S 932 Ardmore and the Terrace Park parking lot He informed the residents that police where called to the 600 block of North Bierman on July 29 2012 regarding a dog bite incident It was reported that a girl was bitten and her poodle killed by a pit bull that jumped a fence and attached them Attorney Orr said the Village has no authority to prohibit any breed of dog in the community However the board can pass an ordinance that will allow the Village to look at licensed dogs to determine the difference between a dangerous dog and a vicious dog in regards to certain restrictions Manager Keehner referred to the transparency audit listing and said the grade for the Village was 41 1 out of a100 and reviewed the website changes made by staff regarding more transparency He also referred to a discussion regarding the elimination of puppy mills Attorney Orr said the Village already has in its code provision for animal care but suggested the board consider adopting the Illinois Administrative Code requiring pet store

vendor to have a State license so the Village would have information on the owner of the business 13 Village Attorney No report 14 Village Trustee Trustee Bulthuis thanked the Community Pride Commission for the awards they presented and the individuals who were sworn in tonight as commissioners and their willingness to serve the Village Trustee Taglia thanked all those who came out to the National Night Out event along with Police Chief Paveichik Fire Chief Rakosnik President Culierton and other trustees He said the Friends of the Villa Park Pools had a successful event and also thanked the new commissioners for volunteering to serve Trustee Davis had no report or recommendations Trustee Bullwinkel sent condolences to the family of the recent dog bite incident and also thanked the new commissioners for volunteering to serve She asked for an update on the North Park Mall Community Development Director Yee said the North Park Mall is currently in bankruptcy proceedings and will go to auction in 30 to 60 days Trustee Bullwinkel asked for an update on the empty lot at Lincoln and North Avenue Director Yee said there is a developer who has the property under contract Trustee Bullwinkel asked for an update on the demolition of the house at 246 N Wisconsin Manager Keehner said staff is working with the bank owned property and it appears that the bank is planning to demolish the house within the next two weeks Trustee Bullwinkel asked if Fire and Police would be using the house in some aspects of training Manager Keehner said the Fire Department will be involved Trustee Bullwinkel thanked the sponsors and everyone who same out to the Community Bike Ride She also thanked all those involved in the National Night Out event and the Lufkin Pool fundraiser on August 8 Trustee Aiello had no report or recommendations Manager Keehner thanked staff and particularly Officer Conner and Director Yee for all the work they did in organizing National Night Out He also thanked President Culierton and Trustee Taglia for their participation President Culierton said National Night Out was a fun event and was able to visit the seven Neighborhood Watch block parties He announced the Willowbrook High School second annual black and blue game on August 17 beginning at 5 p m He said the Lufkin Pool fundraiser was a good event and well attended He also said he attended the Islamic Foundation Ramadan Festivities 15 Public Comments on Non Agenda Items Jessica Walker at 838 S Summit provided an update on the Friends of the Villa Park Pools and other ways they plan to help Lufkin and Jefferson Pools Dwayne Polen one of the owners of the Ardmore Lounge at 340 S Ardmore asked for a change in the Village liquor ordinance to allow them to open at 11 a m on Sundays instead of 12 noon in order to make them competitive with neighboring communities John Barsotti referred to the Freedom of Information Act and said he applied for certain records in April and was denied He asked that President Culierton and a trustee accompany him to discuss his request with staff President Cullerton said he would go with him John Squeo at 371 N Lincoln spoke on behalf of pit bull dogs and said the board needs to enforce the leash laws and ordinances regarding animals and not trying to restrict certain breed of dogs in the Village He also thanked the Odem for their recent dog event and asked if the Fire Chief was aware of respiratory devices for fire victims and their companion animals President Culierton asked Mr Squeo to provide Police Chief Paveichik with information on the animal respiratory devices Julie Keifer mother of the child and owner of the dog that was attacked expressed her concern and fears of the dog again jumping the fence in the future and the lack of responsibility by the dog s owner President Culierton suggested that she meet with Manager Keehner Chief Paveichik and the Village attorney to discuss the issues He also said he would put her in contact with County Board Member LaDonne Scott Shepard asked for an update on the progress for the North Michigan Avenue construction Manager Keehner provided an update on the project for total reconstruction of the street scheduled for spring of 2013 Public Works Director Juskelis provided additional information on why the job needs to be a reconstruction Scott Shepard asked about preventive maintenance for North Michigan after the reconstruction Manager Keehner said he will look into the patching and road maintenance issues 16 Consider Executive Session RE 5ILCS c 1 personnel matters and collective bargaining 5ILCS 120 2c 5 2 c 2 c 28 litigation 5ILCS 120 11 purchase or lease of real property for the public body and 5ILCS 120

meetings between internal or external auditors and governmental audit committees finance committees and their equivalents Motion to consider Executive Session was made by Trustee Aiello and seconded by Trustee Bullwinkel There were no questions comments or discussion Roll call vote tallied five 5 ayes made by Trustees Davis Aiello Bulthuis Bullwinkel and President Cullerton and one 1 nay by Trustee Taglia Motion carried 17 Recess to Committee ofwhole 18 Adjournment Motion to adjourn was made by Trustee Bulthuis and seconded by Trustee Aiello Voice vote passed with all ayes The meeting adjourned at 915 pm Respectfully submitte Hosanna Korynecky Village Clerk ssecoss

VILLAGE OF VILLA PARK 20 South Ardmore Avenue Villa Park Illinois 60181 August 13 2012 MINUTES Meeting was called to order at 8 40 p m COMMITTEEOFWHOLE 1 Consider a Resolution Authorizing a Permit for the Use of the Village s Right ofway Before Noon on Sunday August 19 2012 RDS Cycling Team and Club of Woodstock Staff is working with RDS Cycling Team and Club of Woodstock il to bring a Grand Prix bicycle race to Villa Park on Sunday August 19 2012 Article 21 Section 21 402 of the Villa Park Municipal Code does not allow the issuance of a permit for parades or open meetings before noon on Sundays without the approval of the corporate authorities Staff requests that the Village Board approve the Resolution so that the permit may be issued and the Grand Prix bicycle race may occur Some discussion ensued Chief Pavelchik explained the route of the race and responded to questions from the board Consensus of the board was to advance this item to the formal 2 Consider a Resolution To Include Compensation Directed Into A Retirement Health Savings Account NSA Plan As IMRF Earnings In January 2013 a Health Savings Account plan will be presented to employees with a tax exempt contribution allowance For individuals that participate in IMRF it is recommended that the Village of Villa Park adopt a resolution to include compensation directed into the Health Savings Plan as IMRF earnings These earnings are then qualified to be used in the employee defined benefit plan pension No additional cost in this fiscal year will be incurred since total salaries were used in budgeting imrf calculation for FY 2013 Consensus of the board was to advance this item to the formal 3 Consider Engineering Agreement with Clark Dietz Engineers for Phase II Engineering Services for Road Improvements in the North Avenue and Ovaltine TIF Areas The Village proposes TIF funded street improvements in two areas of the Village The first is a triangular industrial area near North Avenue The second includes Ovaltine Court and alley as a portion of Wildwood Avenue Public Works staff proposes an agreement with Clark Dietz Engineers to provide Phase 1I Design Engineering Services for these improvements at a cost of 61 509 Construction would take place in spring 2013 Some discussion ensued Consensus of the board was to advance this item to the formal 4 Consider An Ordinance Amending The Annual Budget For The Village Of Villa Park For The Fiscal Year Commencing On May 1 2012 And Ending On April 30 2013 Amendment 1 To better track expenses and revenues during the course of the current fiscal year staff is introducing proposed budget amendments on a periodic basis rather than annually Budget Amendment 1 proposes to authorize 000 from the Equipment Replacement Fund for the purchase of a replacement vehicle for the Fire Department 35 A2 3 vote of the corporate authorities is required to approve an ordinance for the proposed changes Consensus of the board was to advance this item to the formal 5 Consider A Resolution Approving A License Agreement For A Portion Of The Public RightOfWay Between The Village Of Villa Park And The Owner Of 1048 South Summit Avenue Villa Park Illinois The property owner at 1048 Summit Avenue wishes to install a privacy fence in a vacant public alley A license agreement would be needed to grant the property owner permission for the proposed construction and maintenance of the fence Some discussion ensued Property owner Pam Altman responded to questions from the board Consensus of the board was to advance this item to the formal 6 Consider A Resolution Approving A License Agreement For A Parking Facility Within The Public RightOfWay Between The Village Of Villa Park And The Owner Of 350 South Ardmore Avenue Villa Park Illinois The property owner at 350 South Ardmore Avenue wishes to resurface his parking lot and a portion of the adjacent alley rightofway A license agreement would be needed to grant the property owner permission for the proposed construction maintenance and future use of the alley Consensus of the board was to advance this item to the formal

7 Advance to Bill Listing a none 8 Reconvene to Formal Agenda Respectfully submitted osanna Korynecky Village Clerk