I. Call To Order, Invocation, Pledge to Flag II. Opening Remarks by Chairman III. Approval of Agenda IV. Approval of Minutes: Work Session: March 3, 2015 Briefing 10:30am: March 3, 2015 Informal Business Discussion 11:30am: March 3, 2015 Executive Session: March 3, 2015 Business Session: March 3, 2015 Informal Business Discussion 3:00pm: March 3, 2015 Informal Meeting 2:00pm: March 10, 2015 Open House & Town Hall Meeting: March 10, 2015 V. Announcements Proclamation: National Boys and Girls Club Week: March 22-28, 2015 Award Presentation: Recognition of the Winner of the 2015 Scarbrough Water Prize 1. Commissioners 2015-0299 Approval to appoint June Towery as a member of the Gwinnett Place Community Improvement District Board. Member serves at the pleasure of the Board.
Page 2 2. Multiple Departments 2015-0278 Award BL017-15, purchase only and purchase and installation of sod on an annual contact (March 27, 2015 through March 26, 2016), Department of Community Services and Department of Water Resources, to low bidders, A:N Sod Supply, Inc.; ACS Landscape Management; Arthur A. Jones and Associates dba Buck Jones Nursery; Kirkpatricks Turf and Landscape Management; and North Georgia Turf, Inc., per attached recommendation letters, base bid $254,300.00. (Staff Recommendation: Award) 2015-0279 Approval to renew BL010-12, purchase of groceries on an annual contract (March 21, 2015 through March 20, 2016), Department of Corrections, Department of Community Services, and Sheriff s Department, with Good Source Solutions; S&S Institutional Foods, dba Samples Institutional Foods; Southeastern Paper Group; Sutherlands Foodservice, Inc.; Sysco Atlanta; US Foods; and Wholesale Liquidations, LLC dba Benjamin Foods, base bid $950,000.00 (cost savings of approximately $81,890.68). This contract is funded 91% by the General Fund and 9% by the Atlanta Regional Commission. (Staff Recommendation: Approval) 3. Community Services/Phil Hoskins 2015-0281 Approval to renew BL019-14, provision of aquatic dehumidification systems maintenance and repair on an annual contract (April 16, 2015 through April 15, 2016), with Bardi Heating & Air, Inc., base bid $200,000.00 (negotiated cost savings of approximately $6,000.00). (Staff Recommendation: Approval) 2015-0309 Approval for the Chairman to accept a $10,000.00 grant award from the Atlanta Regional Commission for the Self- Directed Caregiver Respite Program for the period of March 1, 2015 through June 30, 2015 with an anticipated $900.00 in user fees. There is no match funding required for this grant. (Staff Recommendation: Approval)
Page 3 3. Community Services/Phil Hoskins 2015-0271 Approval/authorization for the Chairman to execute a water metering device easement and an easement for sanitary sewer to Gwinnett Water and Sewerage Authority for Lion's Club Park, subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval) 2015-0272 Approval/authorization for the Chairman to execute a water metering device easement to Gwinnett Water and Sewerage Authority for Little Mulberry Park, 3900 Hog Mountain Road entrance, Dacula, subject to approval by the Law Department. District 3/Hunter (Staff Recommendation: Approval) 2015-0273 Approval/authorization for the Chairman to execute a water metering device easement to Gwinnett Water and Sewerage Authority for Harbins Community Park Baseball Complex, subject to approval by the Law Department. District 3/Hunter (Staff Recommendation: Approval) 2015-0300 Approval/authorization for the Chairman to execute an encroachment agreement with Atlanta Gas Light Company for the construction of Level Creek Park, subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval) 4. Financial Services/Maria Woods 2015-0310 Approval to submit to the U. S. Department of Housing and Urban Development the proposed 2015-2019 Consolidated Plan, and the proposed amendments to the FY2015 Action Plan. Approval/Authorization for the Chairman or designee to sign all necessary grant documents, subject to approval of the Law Department. (Staff Recommendation: Approval)
Page 4 5. Information Technology Services/Abe Kani 2015-0280 Award OS128, countywide wireless voice and data services on an annual contract, (April 1, 2015 through March 31, 2016), through utilization of the State of Georgia wireless communications devices and service contract with Georgia Technology Authority (GTA) and all service providers, base amount $1,496,590.00. (Staff Recommendation: Award) 2015-0301 Award OS011-15, upgrade to the FileNet content imaging system licenses and software support on a term contract (April 01, 2015 through July 30, 2016), to IBM Corporation, utilizing State of Georgia Statewide Contract for Software (99999- SPD-SPD0000060-0001), a competitively procured agreement, base amount $541,238.41. (Staff Recommendation: Award) 2015-0168 Approval to renew RP021-13, ITS professional staffing on an annual contract, (April 01, 2015 through March 31, 2016), and approval of change order no. 1, per the attached recommendation letter, base amount $2,442,390.00. (Staff Recommendation: Approval) 2015-0189 Approval to renew RP003-11, maintenance of computers, printers, scanners and peripheral devices on an annual contract (June 22, 2015 through June 21, 2016), to PC Specialists, Inc., dba Technology Integration Group (TIG), base amount $129,000.00. (Staff Recommendation: Approval) 2015-0276 Approval to renew RP040-11, desktop computer hardware on a lease agreement (March 31, 2015 through March 30, 2016), with Dell Marketing L.P., base amount $1,105,897.59. (Staff Recommendation: Approval)
Page 5 5. Information Technology Services/Abe Kani 2015-0288 Approval to renew OS040, Syscon jail management system software maintenance on a quarterly basis not to exceed one year (first quarter May 1, 2015 through July 31, 2015), with Syscon Justice Systems, Ltd., quarterly amount $43,742.00, not to exceed $174,968.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Approval) 6. Law Department/William J. Linkous III 2015-0266 Approval/authorization for Project Bethesda School Road (Sweetwater Park Connection), Project # F-0796-01 for Declaration of Taking for condemnation proceedings regarding the property of Robert Scott Gentry and JP Morgan Chase Bank, NA, as successor in interest to Washington Mutual Bank, FA, located in Land Lot 1 of the 7th District of Gwinnett County, Georgia, consisting of 720.282 square feet of Permanent Construction Easement, Parcel 7, Zoning R-75, amount $670.00. This contract is funded by the 2009 SPLOST Program, District 4/Heard 2015-0314 Approval/authorization for the Chairman to execute all documents necessary to convey a 0.294 acre (more or less) tract of land, Tax Parcel Identification Number 5146 A036, and a 0.311 acre (more or less) tract of land, Tax Parcel Identification Number 5147 064, said tracts being located at 34 East Crogan Street, Lawrenceville, Georgia, to the City of Lawrenceville. All documents are subject to review and approval by the Law Department.
Page 6 7. Planning & Development/Bryan Lackey 2015-0275 Approval/authorization of the 2015 Participation Agreement with Partnership Gwinnett PFE, Inc. for the Partnership Gwinnett 2.0 Initiative and authorization for the Chairman to execute any and all documents necessary to enter into the 2015 Participation Agreement subject to approval of the Law Department. 8. Police Services/Butch Ayers 2015-0277 Approval/authorization of a resolution enabling the Gwinnett County Police Department to maintain compliance with all state requirements regarding its speed detection permit with the Georgia Department of Public Safety. (Staff Recommendation: Approve) 9. Sheriff/R. L. Conway 2015-0289 Award OS010-15, purchase and installation of a 600 ton centrifugal chiller at the Detention Center, to Trane U.S. Inc., utilizing The Cooperative Purchasing Network contract, a competitively procured agreement, amount not to exceed $249,778.00. Authorization to deem existing chiller surplus and dispose of per the Purchasing Ordinance. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. District 4/Heard (Staff Recommendation: Award) 2015-0292 Approval/authorization for the Chairman to execute an Intergovernmental Agreement between the City of Peachtree Corners and the Gwinnett County Sheriff's Office for inmate housing, subject to approval by the Law Department.
Page 7 10. Support Services/Angelia Parham 2015-0290 Award RP001-15, provision of a turnkey on-site vehicle and equipment maintenance parts operation on an annual contract (April 01, 2015 through March 31, 2016), to the highest scoring firm, Genuine Parts Company, base amount $4,200,000.00 (negotiated cost savings of approximately $58,364.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. (Staff Recommendation: Award) 2015-0297 Award BL005-15, Gwinnett County Fire Station No. 10 and No. 31 projects, to low bidder, C. P. Richards Construction Co., Inc., amount not to exceed $6,864,000.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 1/Brooks and District 4/Heard (Staff Recommendation: Award) 2015-0283 Approval/authorization for the Chairman to execute an Encroachment Agreement for Easement required by Georgia Power Company, to authorize construction, operation, and maintenance of site and road improvements within an existing 100 foot Georgia Power Company right-of-way for the Fire Station No. 31 construction project. Contracts to follow approval. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval) 2015-0284 Approval/authorization for the Chairman to execute a 450 square foot Water Metering Device and Access Easement to the Gwinnett County Water and Sewerage Authority for the installation of a water meter vault for the Fire Station No. 31 construction project. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)
Page 8 11. Transportation/Alan Chapman 2015-0294 Approval/authorization to apply for and accept, if awarded, a Federal Transit Administration Section 5307 Formula Grant which will provide Federal assistance for operating expenses and assist in the construction of access sidewalks, in an amount not to exceed $7,957,059.00. FTA will provide $5,356,817.00, 67.3%. The matching funds will be provided by the Georgia Department of Transportation in the amount of $445,229.00, 5.6% and $2,155,013.00, 27.1% in local funds. Approval for Chairman or designee to execute any and all related documents, subject to approval by Law Department. (Staff Recommendation: Approval) 12. Water Resources/Ron Seibenhener 2015-0261 Award BL006-15, Dacula area water main improvements-phase I, to low bidder, John D. Stephens, Inc., amount not to exceed $1,849,268.80. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award) 2015-0287 Award BL007-15, 48-inch prestressed concrete cylinder pipe (PCCP) water main replacement-athens Highway to Loganville Highway, to low bidder, John D. Stephens, Inc., amount not to exceed $7,135,365.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award)
Page 9 VII. Old Business VIII. New Business 1. Police Services/Butch Ayers 2015-0165 Approval/authorization to repeal Chapter 10 of the Code of Ordinances of Gwinnett County entitled Animals in its entirety, and replace it with a new Chapter 10 entitled Animals. Subject to approval by the Law Department. (Tabled on 02/17/2015) (Staff Recommendation: Approve) 1. Information Technology Services/Abe Kani 2015-0264 Approval to renew BL017-12, purchase of semiruggedized and fully-ruggedized notebook computers on an annual contract (April 18, 2015 through April 17, 2016), with CDW Government, LLC, base bid $99,248.00. (Staff Recommendation: Approval) 2. Law Department/William J. Linkous III 2015-0326 Approval of the negotiated settlement of all pending litigation with Old Peachtree Partners, LLC, including but not limited to, actions for condemnation, breach of contract, and the appeal currently pending before the Supreme Court of Georgia, regarding McGinnis Ferry Road, project numbers F-0034-01, F- 0783-01 and F-1054, total cost $1,400,000.00, including authorization for the Chairman to execute all documents necessary to effectuate the settlement, with all documents being subject to review and approval by the Law Department. The settlement is funded by the 2005, 2009 and 2014 SPLOST programs. District 1/Brooks 3. Police Services/Butch Ayers 2015-0282 Award OS007-15, conversion of two (2) current McDonnell Douglas MD500E police helicopters to MD530F helicopters, to MD Helicopters, Inc., estimated cost $2,474,092.00. (Staff Recommendation: Award)
Page 10 VIII. New Business 3. Police Services/Butch Ayers 2015-0291 Award OS009-15, avionics upgrade to include rewiring, night vision goggle lighting and spotlight replacement for police helicopter N5189K, to Rotor Resources LLC., estimated cost $283,640.10. (Staff Recommendation: Award) 2015-0286 Award OS008-15, purchase and installation of FLIR STAR SAFIRE 380HDc thermal infrared compact imaging systems for two (2) police helicopters, to FLIR Inc., estimated cost $800,912.00. (Staff Recommendation: Award) 4. Water Resources/Ron Seibenhener IX. Comments from Audience X. Adjournment 2015-0260 Approval to renew BL017-13, replacement of water meters two inches and smaller on an annual contract (April 03, 2015 through April 02, 2016), with UWS, Inc., base bid $250,000.00. (Staff Recommendation: Approval)