MINUTES SAN ANTONIO HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR BOARD MEETING December 3, 2009 SCHEDULED: 1:00 p.m. at 818 S. Flores, San Antonio, Texas 78204 COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: GUESTS: Dawn Larios, Assistant to Councilwoman Mary Alice Cisneros Gisela Girard & Al Aguilar, COUNSEL: Doug Poneck, Escamilla & Poneck Creative Civilization STAFF: Lourdes Castro Ramirez, President & CEO Ed Hinojosa, Chief Financial Officer Melanie Villalobos, Public Affairs and Personnel Officer Alejandra Villarreal, Acting Legal and Compliance Officer Tim Alcott, Dir. of In-House Counsel Deborah Aleman, Dir. of Non-Profit Housing Michael Bond, Dir. of Public Housing Families Lori Mendez, Dir. of Public Housing Elderly/Disabled Corina Wilson, Dir. of Assisted Housing Brad McMurray, Dir. of Real Estate and Development Svrs Diana Fiedler, Dir. of Finance and Accounting Chuck Modliszewski, Dir. of Tech.& Telecommunications Ramiro Maldonado, Acting Dir. of Fac. & Const. Services Stacy Padgett, Dir. of Procurement Veronica Guevara, Dir. of Risk Management & Sustainability Isaac Carreon, Dir. of Community Development Initiatives Vera Enriquez, Corp. Relations Coordinator Dolores Mueller, Corp. Relations Secretary Item 1: Meeting called to order. Chair Cavazos call the meeting to order at 1:21 p.m. Item 2: Pledge of allegiance. Item 3: Minutes: Minutes of a Special Board meeting held on October 27, 2009 (Ops/HR Committee). Minutes of a Special Board meeting held on October 27, 2009. Minutes of a Special Board meeting held on October 29, 2009. Minutes of a Regular Board meeting held on November 5, 2009. Minutes of a Special Board meeting held on November 12, 2009. Motion: Commissioner Herman moved to approve the minutes with a correction on the Operations and Human Resources Meeting held on October 27, 2009. A former staff member s name was inadvertently listed on the board meeting attendance roll. Commissioner Herman requested the person s name be removed. All other minutes were approved as stated. Commissioner Hotman seconded the motion. Minutes approved. (Minutes of the Operations and Human Resources Meeting held on October 27, 2009 have been corrected.) -1-
Item 4: Update on the Resident Services Committee meeting held on November 20 at Refugio Place Apartment Homes. Commissioner Hotman gave a brief overview of the Resident Services Committee meeting. The meeting was to discuss the renaming of a SAHA property that was formerly named Durango Midrise. Representatives from several neighborhood alliances also attended the meeting to offer their input on the renaming of the property. Item 5: Presentation, consideration, and appropriate action regarding naming of Phase III at Victoria Commons. Gisela Girard and Al Aguilar of Creative Civilization presented the top three names they recommend for renaming Victoria Commons. The three names were Village at Hemisphere, HemisView Village and Village at Durango. Commissioner Gambitta asked if the renaming is only for the Durango Midrise component. And will there be a different name that will be adopted for each of the different components of the overall project, of which HemisView Village would only be one? Lourdes Castro Ramirez stated the focus of this process was the naming of the 245-unit development that we have referred to as Durango Midrise or City View. At this point, we are just focused on Phase III. Motion: Commissioner Gambitta moved to adopt HemisView Village as the name for what was formerly and temporarily known as Durango Midrise. Commissioner Hotman seconded the motion. Item 6: Update and discussion regarding the Section Eight Management Assessment Program (SEMAP) Certification Final Score. Item 6: Update on Moving to Work program. Isaac Carreon updated the Board on the development of the MTW program. Commissioner Herman asked if Mr. Carreon has developed or identified the top three or four different things that need to be done to prepare the population to be more successful in gaining employment. Mr. Carreon stated his advisory committee has identified several areas of need: Child care availability, transportation and income flexibility. Commissioner Hotman asked which of the SAHA properties have on-site day care facilities. Michael Bond stated that three of our properties have day care centers. They are Alazan, Spring View and Victoria Commons. -2-
Commissioner Herman asked if we know the drop-out rate in our public housing and section 8 housing and when it happens. Mr. Carreon said that we do not have that number at this time, but we are working on a plan to identify the number of dropouts and the drop-out issues. Commissioner Herman stated that as Mr. Carreon prepares a base-line data document he suggested that SAHA look at the rest of the community to see what is available so SAHA can partner with other programs in the city. Commissioner Gambitta asked if SAHA currently has any part-time positions or are all positions full time. For example, if SAHA has employees that want to pursue their education and other training, are there any part-time positions? Ms. Castro Ramirez stated the majority of SAHA staff is on a full-time basis. Melanie Villalobos stated there are currently no part-time employees. SAHA does have an alternative work scheduled called flex time. We are not opposed to part-time positions. Ms. Castro Ramirez stated that we do have internship that are available to college students and we have partnered with Worksource Solutions Alamo. Commissioner Gambitta asked if the flex time allowed people to share a single position. Ms. Villalobos stated we do not have job sharing at this time. Commissioner Gambitta asked SAHA staff to look into ways that would allow entry-level employees to work part time and possibly create some job-sharing positions. Item 8: Presentation regarding plans to obligate American Recovery and Reinvestment Act Funds. Ms. Castro Ramirez stated that we are on target with ARRA funds and we must obligate all dollars by March 2010. Item 9: Update and discussion regarding the Financial Report of the San Antonio Housing Authority. Item 10: Consideration and appropriate action regarding Resolution 5015, revising the check signing authorization policy. Motion: Commissioner Galvan moved to table item 10 and bring the item back to the Operations and Human Resources Committee meeting in either December 2009 or January 2010. Chair Cavazos seconded the motion. -3-
Item 11: Consideration and appropriate action regarding Resolution 5017, authorizing the appointment of Assistant Secretary/Treasurers of the San Antonio Housing Facility Corporation, San Antonio Housing Finance Corporation, the Las Varas Public Facility Corporation and all SAHA affiliate corporations. Tabled for future board meeting. Item 12: Update and discussion regarding Request for Proposals (RFP) /Request for Qualifications (RFQ) for legal services. Commissioner Galvan requested the board be provided a hard copy of the RFP before it is let out for bids. Commissioner Gambitta agreed. Item 13: *Update and discussion regarding previous request for bond issuance for the Marbach Manor Apartments Project. Attorney Jim Plummer informed the Board that the Marbach Manor Apartments have gone into foreclosure status. The issuance of bonds will be brought to the Board at a later meeting. No action was taken at this meeting. Item 14: President s Report: Update regarding future procurement activities. Update regarding events calendar for December 2009 and January 2010. Update regarding National Family Week activities, including Jazz Festival. Update regarding HUD s strategic planning process Update on Sutton Homes revitalization activities SAHA 2010 Holiday Schedule Ms. Castro Ramirez stated a Special Board meeting is scheduled for December 16, 2009. The time will be determined later. Item 15: Discussion regarding scheduling of January Board meeting, from January 7, 2010 to January 14, 2010. The board agreed to move the regular board meeting from January 7, 2010 to January 14, 2010. The board also discussed changing the regular board meetings from Thursday. This will be discussed and voted on in a future meeting. Chair Cavazos stated his concern of continuing the regular board meeting on Thursdays as the City Council also meets every Thursday. Chair Cavazos stated that he believes that SAHA should have a representative at the City Council meeting when an agenda item relates to SAHA. Chair Cavazos recessed the meeting at 3:09 p.m. Chair Cavazos reconvened from closed session at 4:52 p.m. No public deliberations were made and no votes were taken. Item 16: * Closed Session: - Consultation with Attorney Update on SAHA v. MAGI/KB Homes litigation Legal advice on operational reviews of Human Resources and Information Technology. (RNR Consulting) Legal advice on operational review of Finance and Budget. Update on Marbach Manor. -4-
Motion: Commissioner Gambitta moved to accept the RNR audit. Commissioner Herman seconded the motion. Item 17: Discussion of future board items. No discussion. Item 18: Citizens to be Heard at 2:00 p.m. George Little George Alejos Fred Gonzales Theresa Salinas Item 19: Adjournment. With no objections, Chair Cavazos adjourned the meeting at 5:28 p.m. ATTEST: RAMIRO CAVAZOS PRESIDENT DATE LOURDES CASTRO RAMIREZ SECRETARY/PRESIDENT and CEO DATE -5-