Independent School District 834 Oak Park Building, 6355 Osman Avenue North, Stillwater, MN School Board Business Meeting Agenda December 13, 2018 at 6:00 p.m. I. Call to Order II. Roll Call III. Pledge of Allegiance IV. District Mission Statement and School Board Goals V. Approval of the Agenda VI. Superintendent Report VII. Introductory Items A. Student Report B. District Recognition 1. Isaac Harrington, Member of MN Skills USA State Officer Team VIII. Open Forum IX. Consent Agenda A. Minutes of November 29, 2018 School Board Meeting B. Disbursement Register December 1-14, 2018 C. Human Resources Personnel Report D. Polling Locations and Combined Polling Locations for 2019 X. Reports A. Truth In Taxation Ms. Hoheisel 1. Public Comment B. Course Additions, Revisions Ms. Larson C. 2018-2019 Revised Budget Ms. Hoheisel D. 2019-2020 Budget Adjustments Chair Pelletier and Superintendent Pontrelli XI. Action Items A. Certify the 2018 Levy Payable 2019 Ms. Hoheisel B. First Amendment to Purchase Agreement Ms. Hoheisel C. Resolutions of Appreciation Superintendent Pontrelli XII. Board Member Reports A. Board Chair Report B. Board Member Reports C. Working Group Reports XIII. Adjournment A. Adjourn
Agenda Item I. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Call to Orderr Meeting Date: December 13, 2018 Background: The School Board Chair will call the meeting to order. Recommendation: Board action is not required.
Agenda Item II. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Roll Call Meeting Date: December 13, 2018 Background: The School Board Chair will ask the secretary to take the roll. A quorum must be established in order for the meeting to proceed. Board Members Jennifer Pelletier, Board Chair Sarah Stivland, Vice Chair Shelley Pearson, Treasurerr Paula O Loughlin, Clerk George Hoeppner, Directorr Don Hovland, Director Mike Ptacek, Director Denise Pontrelli, Superintendent of Schools (ex-officio) Abdulaziz Mohamed, Student Representative for 2018-2019 Nikhil Kumaran, Student Representative for 2018-2019 Recommendation: Board action is not required.
Agenda Item III. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Pledge of Allegiance Meeting Date: December 13, 2018 Background: The Pledge of Allegiance will be recited prior to the approval of thee meeting agenda. I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. Recommendation: Board action is not required.
Agenda Item IV. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: District Mission and School Board Goals Meeting Date: December 13, 2018 A School Board member will read the District Mission statement. The mission of Stillwater Area Public Schools, in partnership with students, family and community, is to develop curious individuals who are active and engaged leaders in an ever-changing world by challenging all students as they travel along their personalized learning pathways. A School Board member will read the School Board Goals The Stillwater Area Public Schools Board of Education ensures outstanding learning opportunities for the social, emotional and academic growth of every student in our school district through authentic partnerships and meaningful communication with our community, parents and students. Every decision is made with a commitment to equity for all students and for future generations impacted by our actions. We provide our stakeholders with regular updates on student achievement along with continual plans to enhance student learning in our district. We ensure that our systems of management and oversight are clearly defined. We invite ongoing dialogue and partnership with our community to learn from their knowledgee and to enhance learning for our students. Recommendation: Board action is not required.
Agenda Item V. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Approval of the Agenda Meeting Date: December 13, 2018 Background: Once quorum has been established the School Board Chair will request approval of the meeting agenda. Recommendation: A motion and a second to approve the meeting agenda will be requested. Motion by: Seconded by: Vote:
Agenda Item VI. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Superintendent Report Meeting Date: December 13, 2018 Background: Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is includedd in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities. Recommendation: Board action is not required.
Agenda Item VII. A. B. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Introductory Items Meeting Date: December 13, 2018 Student Report and Districtt Recognition Background: A. Each meeting the Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcemen nt of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities. B. Each meeting an individual, team, or program will be recognized for their excellence. Recommendation: Board action is not required.
Agenda Item VIII. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Open Forum Meeting Date: December 13, 2018 Background: If you wish to speak to the School Board, you will be able to do so at the start off the school board meeting during Open Forum. You may sign in only for yourself, not other individuals or groups, and only in person. The sign in sheet is made available 30 minutes priorr and up to the start of the meeting. Due to time limitations, we will limit the number of speakers to 12. If you spoke at the last meeting, pleasee consider allowing others to sign in before you. After you address the Board, please leave the podium. Stillwater Area School District welcomes input from citizens as community involvement fosters better decision making and improved learning experiences for all students. While comments and questions are welcome during Open Forum, law prohibits the Board from discussing concerns about individual employees or students in a public meeting. We will stop the proceedings immediately if employee orr student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. Because we are modeling civil discourse for our community, speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaintss identifying staff or students by name or implication will not be permitted. The Board will not deliberate, discuss, or engage in conversation with speakers during open forum. However, the Board may ask administration to review the concern( (s) presented.. _ Recommendation: This is for informational purposes only.
Agenda Item X. A. B. C. D. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Consent Agenda Meeting Date: December 13, 2018 Contact Person: Varies by item Background: The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this package of items together in one motion. A. School Board Meeting Minutes November 29, 2018 Contact Person: Paula O Loughlin, Clerk or Barbara Proulx, Secretary A copy of the Minutes is included for your review. B. Disbursement Register December 1 14, 2018 Contact Person: Kristen Hoheisel, Executive Directorr of Finance and Operations A copy of the register has been distributed to board members. C. Human Resources Personnel Report Contact Person: Cathy Moen, Executivee Director of Administrative e Services A summary of personnel transactions for the month is included for your review. D. Polling Locations and Combined Polling Locations 2019 Contact Person: Barbara Proulx A list of the locations for 2019 is includedd for your review. Recommendation: BE IT RESOLVED by the School Board of Independent School District 834 Stillwater Area Public Schools that Consent Agenda Items A through D be approved as written, and a copy of the agenda items is attached to the minutes. Motion by: Seconded by: Vote:
Independent School District No. 834 Stillwater Area Public Schools Oak Park Building, 6355 Osman Avenue North, Stillwater, MN November 29, 2018 6:00 p.m. Meeting Minutes I. Call to Order: The meeting was called to order at 6:05 p.m. II. Roll Call: Present: Jennifer Pelletier, chair; Sarah Stivland, vice chair; Paula O Loughlin, clerk; George Hoeppner, director; Don Hovland, director; Mike Ptacek, director; and Superintendent Pontrelli, ex-officio. Student Representatives: Abdulaziz Mohamed and Nikhil Kumaran. Absent: Shelley Pearson, treasurer. III. Pledge of Allegiance: Board chair Pelletier led Pledge of Allegiance. IV. District Mission and School Board Goals: The mission statement was read by Member Stivland and the goals were read by Member O Loughlin. V. Approval of the Agenda Motion by: Member Ptacek; Second by: Member Stivland; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. VI. Superintendent s Report Superintendent Pontrelli reported: Action on budget adjustments for the 2019-2020 school year will occur on Dec. 13 Administration is recommending expanding Brookview Elementary School VII. Introductory Items A. Student Report The student representatives reported on a variety of events taking place at Stillwater High School. B. District Recognition The Boys Soccer Team and the Mountain Bike Team were recognized for their championship seasons. VIII. Open Forum 1. Sarah VanNiewaal, 1035 Clipper Way advocated for the expansion of Brookview. 2. Rosetta Peters, 171 5 th Street, MOSC, advocated for the ALC. 3. Sandi Hayner, 1357 Lydia Circle, asked the board to consider removing all cell towers on district property. 4. Jessica Rudolph, 11453 Riverstone Trl, advocated for the expansion of Brookview. 5. Amy Jungman, 10373 Fox Run Road, spoke of a petition advocating for the expansion of Brookview. 6. Tonya Weigel, 10221 Kerry Ct, spoke of the recent results and encouraged the board to have a standard procedure for open forum.
IX. Consent Agenda A. Minutes of November 8, 2018 School Board Meeting B. Minutes of November 14, Special Meeting C. Accept Gifts and Donations September and October 2018 D. Disbursement Register November 10-30, 2018 E. Human Resources Personnel Report F. Collaborative Student Transportation of MN (CSTMN) Agreement G. Waste Management Extension Agreement Director Ptacek requested a change to the November 8 meeting minutes and also requested to act on item D separately. Consent item D moved to Action Item G. Motion by: Member O Loughlin to approve B, C, E, F, and G; Second by: Member Pearson; Vote: 7 ayes, 0 nays, Motion Carried. Motion by: Member Ptacek to correct November 8 minutes; Second by: Member Hoeppner; Vote: 7 ayes, 0 nays, Motion Carried. X. Reports A. Woodbury Comprehensive Plan Update Karl Batalden, Housing and Economic Development Coordinator for the City of Woodbury, shared an overview of the city s 2040 Comprehensive Plan, which is in the final steps of being updating. Batalden shared that the city is expecting commercial growth to occur along the Manning/Interstate 94 corridor in the future, which would expand the district s tax base. The plan also identifies the general timeline for when development of the residential area around Brookview Elementary could occur. If adequate infrastructure can be provided, development of new housing could begin as early as 2019, pending City Council approval. If grading begins in the summer of 2019, full home production would begin in 2020. It would take approximately three to five years for all of the homes in the area to be constructed. Approximately 10 percent of all schoolaged children within the city of Woodbury live within the Stillwater Area Public School boundaries. XI. Action Items A. Brookview Elementary School Expansion Superintendent Pontrelli requested action to approve an expansion to Brookview Elementary School. The expansion will increase capacity of the 450 student school to 600 k-5 students to help address growth within the Woodbury community. Motion by: Member O Loughlin Second by: Member Hoeppner; Vote: 4 ayes, 3 (Pearson, Ptacek, Stivland) nays, Motion Carried. B. School Calendar 2019-2020 Dr. McDowell requested action on the 2019-2020 school calendar that was presented at the November 8 business meeting. The first day of school on the recommended calendar is prior to Labor Day. Motion by: Member Hoeppner to approve calendar option A; Second by: Member Pelletier; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. C. Final Reading: Attendance Policy The Policy Working Group recommended the approval of the attendance policy. Motion by: Member Hoeppner; Second by: Member Stivland; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. D. Final Reading: Discipline Policy The Policy Working Group recommended the approval of the discipline policy. Motion by: Member Hoeppner; Second by: Member Pearson; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. E. Final Reading: Code of Conduct Policy Policy Working Group The Policy Working Group recommended the approval of the code of conduct policy. Motion by: Member Hoeppner; Second by: Member Stivland; Vote: 5 ayes, 2 (O Loughlin, Pelletier) nays, Motion Carried.
F. Final Reading: Board Policy Violation Policy Working Group Motion by: Member Hoeppner; Second by: Member O Loughlin; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. G. Legislative Platform 2019 Legislative Working Group Motion by: Member Stivland to approve with correction under safety bullet point two; Second by: Member Hovland; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. H. Disbursement Register November 10-30, 2018 Motion by: Member Ptacek; Second by: Member O Loughlin; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. XII. Board Member Reports A. Board Chair Report 1. Chair Pelletier had the opportunity to tour the Andersen Facility and discuss opportunities for our students. Board Member Reports 1. Ms. Stivland reported that a new board member orientation plan is the works which includes mentors for new members and retreat. 2. Mr. Hoeppner reported on the AMSD Annual Conference he attended 3. Mr. Hovland reported a Stillwater alumni received the French Legion of Honor award. Working Group Reports 1. Community Engagement met and discussed ideas for moving forward in 2019 2. Finance Group is meeting on Monday to review Revised Budget 3. Legislative Group will meet to discuss details of the legislative breakfast and asked members to date of February 19 for a visit to the Capitol. XIII. Adjournment The meeting adjourned at 9:31 p.m. Respectfully submitted, Paula O Loughlin, school board clerk.
PERSONNEL CHANGES: BOARD MEETING 12/13/18 (New Hires, Resignations, Retirements, Terminations, Leave Requests) RETIREMENT/RESIGNATION/RELEASE NAME STATUS ASSIGNMENT GROUP EFFECTIVE DATE Benson, Paul Resignation Assistant Hockey Coach Co-Curricular November 14, 2018 Stillwater Area High School Kantola, Rita Probationary Release Custodian V, 8 hrs/day Custodial November 19, 2018 Brookview Elementary Kummer, Jeanelle Resignation Community Education Assistant, 5 hrs/day CE Leads $ December 6, 2018 Lake Elmo Elementary Assistants LaBore, Michael Resignation Assistant Boys Basketball Coach Co-Curricular November 15, 2018 Stillwater Area High School Wendelboe, Zachary Resignation Community Education Assistant, 4 hrs/day CE Leads & December 31, 2018 Andersen Elementary Assistants LEAVES OF ABSENCE NAME STATUS ASSIGNMENT GROUP EFFECTIVE DATE Banick, Amanda Approve 1.0 FTE Math Teacher SCEA January 2, 2019 - March 19, 2019 Stillwater Area High School Berg, Dee Ann Approve 1.0 FTE Speech Pathologist Afton-Lakeland Elementary SCEA August 23, 2018 - January 31, 2019 Approximate dates Sirek, Scott Approve 1.0 FTE GATE Teacher Stillwater Middle School SCEA October 3, 2018 - January 3, 2019 Approximate dates Wood, Mary Approve Paraprofessional, 6.0 hrs/day SCPA October 31, 2018 - January 2, 2019 Oak Park Transition Zilles, Susie Approve Secretary - Secondary Principal Tech November 8, 2018 - January 1, 2019 Oak-Land Middle School Support Revised dates HIRES/REHIRES NAME ASSIGNMENT SALARY PLACEMENT/ HOURLY RATE REASON GROUP EFFECTIVE DATE Bruss, Kasey Assistant Gymnastics Coach $3,268.00 Replacement Co-Curricular November 15, 2018 Stillwater Area High School Fierro, Austin Community Education Casual $12.00 / hour Casual Casual November 28, 2018 District Wide Gagliardi, Nevaeh Community Education Casual $12.00 / hour Casual Casual November 27, 2018 District Wide Gustafson, Brent 9th Grade Basketball Coach $3,784.00 Replacement Co-Curricular November 21, 2018 Stillwater Area High School Hannigan, Robert 9th Grade Basketball Coach $3,784.00 Replacement Co-Curricular November 21, 2018 Stillwater Area High School LaFlamme, Lori Cafeteria, 4 hrs/day $12.53 / hour Replacement Cafeteria November 19, 2018 Mahtomedi High School McKinney, Nicole Due Process Secretary, 8.75 hrs/week $17.95 / hour 2018-2019 Tech November 27, 2018 Early Childhood Family Center Staffing Support Montie, Leonardo Casual Debate Judge $42.00 / hour Casual Casual December 1, 2018 District Wide Palmen, Ellen Community Education Pre-K Assistant, 5.4 hrs/day $14.15 / hour Casual Casual December 17, 2018 Lake Elmo Elementary & Afton-Lakeland Elementary Rogers, Erin Community Education Casual $12.00 / hour Casual Casual November 27, 2018 District Wide Rohde, Madison Community Education Casual $15.00 / hour Casual Casual November 28, 2018 District Wide Schroeder, Brittany Assistant Chevals Dance Coach $2,064.00 Replacement Co-Curricular November 26, 2018 Stillwater Area High School Zanon, Gregory Assistant Hockey Coach $3,793.80 Replacement Co-Curricular December 3, 2018 Stillwater Area High School ASSIGNMENT CHANGES NAME FROM TO REASON GROUP EFFECTIVE DATE Koller, Joseph Custodian V, 8.0 hrs/day Custodian IVB & V, 8.0 hrs/day Replacement Custodial November 25, 2018
Lily Lake Elementary Oak-Land Middle School & Grounds Martens, Nicole Community Education Assistant, 5.4 hrs/day Paraprofessional, 5.25 hrs/day Replacement SCPA December 3, 2018 Afton-Lakeland Elementary Lake Elmo Elementary Olson, Mitchell Paraprofessional, 5.75 hrs/day Paraprofessional, 5.90 hrs/day Replacement SCPA November 26, 2018 Lake Elmo Elementary Lake Elmo Elementary Schoelerman, Lisa.3 FTE Special Education Teacher.4 FTE Special Education Teacher 2018-2019 SCEA November 19, 2018 - June 3, 2019 Washington County Juvenile Center Washington County Juvenile Center Staffing ADDITIONAL ASSIGNMENTS NAME Position Reason Group EFFECTIVE DATE Keller, Richard Assistant Wrestling Coach Replacement Co-Curricular November 19, 2018 Stillwater Area High School
Agenda Item XI. D. Date Prepared: December 6, 2018 ISD 834 Board Meeting Consent Agenda Item: Polling Locations 2019 Meeting Date: December 13, 2018 Contact Person: Superintendent Pontrelli Summary: Minnesota Statute 205A.11, subdivision 2, effective July 1, 2017 requires all school districts to pass a resolution annually by December 31st of each year establishing polling locations and combined polling locations for any potential elections in the upcoming year, even if the polling places never change. Attachments (2) Combined Polling Location Resolution MN Statute 205A.11 Recommendation: A motion and a second to adopt the consent agenda will be requested.
RESOLUTION ESTABLISHING POLLING AND COMBINED POLLING LOCATIONS FOR 2019 BE IT RESOLVED by the School Board of Independent School District No.834, State of Minnesota, as follows: 1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities. 2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election: Municipal Precinct Afton W1 P1, W2 P1, W3 P1, W4 P1 Polling Location (2019 General Election) Shepherd of the Valley Lutheran Church Combined Polling Location (2019 Special Election) Street Address Shepherd of the Valley Lutheran 14107 Hudson Road S Afton Denmark Denmark Town Hall Church 14008 90 th Street S Hastings Bayport Bayport City Hall Bayport City Hall 294 3rd St N Bayport Baytown Twp Baytown Community Building Baytown Community Building 4020 McDonald Drive N Stillwater Grant Woodbury Lutheran Oak Hill Campus Woodbury Lutheran Oak Hill Campus 9050 60th St. N. Stillwater Hugo W3, P3A Hugo City Hall Hugo City Hall 14669 Fitzgerald Avenue N Hugo Hugo W3, P3B Rice Lake Centre Hugo Public Works Building Rice Lake Centre Hugo Public Works Building 6900 137 th Street N Hugo Lake Elmo P1 Lake Elmo Fire Hall Lake Elmo City Hall 3510 Laverne Avenue N Lake Elmo Lake Elmo P2 Lake Elmo City Hall 3800 Laverne Avenue N Lake Elmo Afton-Lakeland Lakeland Elementary School 475 St. Croix Trail S Lakeland Afton-Lakeland Elementary Lake St. Croix Beach Lake St. Croix Beach City Hall School 16455 20 th St. S Lakeland St. Mary's Point St. Mary's Point City Hall 16491 St. Mary's Point St. S Lakeland Lakeland Shores St. Croix Embrace Church St. Croix Embrace Church 16600 7 th Street South Lakeland Marine On St. Croix Marine on St. Croix City Hall Marine on St. Croix City Hall 121 Judd Street Marine Oak Park Heights Oak Park Heights City Hall Oak Park Heights City Hall 14168 Oak Park Blvd. N Stillwater May Twp May Town Hall 13939 Norell Avenue N Marine May Town Hall Scandia Scandia Community Center 14727 209 th Street N Scandia Stillwater W1 P1 First United Methodist Church First United Methodist Church 813 Myrtle St. W Stillwater City
Stillwater W1 P2 St. Paul Lutheran Church St. Paul Lutheran Church 605 5 th St. S. Stillwater Stillwater W2 P3 Ascension Episcopal Church Ascension Episcopal Church 214 3 rd St. N. Stillwater Stillwater W2 P4 Trinity Lutheran Church Trinity Lutheran Church 115 4 th St. N Stillwater Stillwater W3 P5 Stillwater Readiness Center (Armory) Stillwater Readiness Center (Armory) 250 Mary Knoll Drive Stillwater Stillwater W4 P7 Our Saviors Lutheran Church Our Saviors Lutheran Church 1616 Olive St. W Stillwater Stillwater W4 P8 Rutherford Elementary School Rutherford Elementary School 115 Rutherford Road Stillwater Stillwater Township Stillwater Town Hall Stillwater Town Hall 13636 90 th St. N. Stillwater West Lakeland Twp Oak-Land Middle School Oak-Land Middle School 820 Manning Avenue N. Lake Elmo Woodbury P7 King of Kings Lutheran Church St. John s Lutheran 1583 Radio Drive Woodbury Woodbury P8 St. John s Lutheran Church 1975 St. John s Drive Woodbury Woodbury P9A Brookview Elementary School Brookview Elementary School 11099 Brookview Road Woodbury 3. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption. Motion to approve the combined polling locations for 2019 by: Second by: Vote: Ayes Nays Signature: Paula O Loughlin, School Board Clerk Date:
1 MINNESOTA STATUTES 2017 205A.11 205A.11 PRECINCTS; POLLING PLACES. Subdivision 1. Established precincts. School district elections must be conducted in the precincts, or when the school district boundary divides a precinct, parts of precincts that have been established by the county or municipal governing bodies as provided in section 204B.14. If an election other than the school district election is being held in any part of a precinct, all the voters of the precinct must vote at the polling place designated for the precinct as provided in section 204B.14. Subd. 2. Combined polling place. (a) When no other election is being held in a school district, the school board may designate combined polling places at which the voters in those precincts may vote in the school district election. (b) By December 31 of each year, the school board must designate, by resolution, combined polling places. The combined polling places designated in the resolution are the polling places for the following calendar year, unless a change is made: (1) pursuant to section 204B.175; or (2) because a polling place has become unavailable. (c) If the school board designates combined polling places pursuant to this subdivision, polling places must be designated throughout the district, taking into account both geographical distribution and population distribution. A combined polling place must be at a location designated for use as a polling place by a county or municipality. (d) In school districts that have organized into separate board member election districts under section 205A.12, a combined polling place for a school general election must be arranged so that it does not include more than one board member election district. Subd. 2a. Notice of special elections. The school district clerk shall prepare a notice to the voters who will be voting in a combined polling place for a school district special election. The notice must include the following information: the date of the election, the hours of voting, and the location of the voter's polling place. The notice must be sent by nonforwardable mail to every affected household in the school district with at least one registered voter. The notice must be mailed no later than 14 days before the election. The mailed notice is not required for a school district special election that is held on the second Tuesday in August, the Tuesday following the first Monday in November, or for a special election conducted entirely by mail. A notice that is returned as undeliverable must be forwarded immediately to the county auditor. Subd. 3. Procedure. The designation of a polling place pursuant to this section remains effective until a different polling place is designated. No designation of a new or different polling place becomes effective less than 90 days prior to an election, except that a new polling place may be designated to replace a polling place that has become unavailable for use. The school board must notify the county auditor within 30 days after the establishment of a polling place as provided in this section. The notice must include a list of the precincts that will be voting at each polling place. The school board must send the notice required by section 204B.16, subdivision 1a, after a polling place is established as provided in this section, but no additional notices of this kind are required for any subsequent similar elections until the location of the polling place or the combination of precincts voting at the polling place is changed. The secretary of state shall provide a single polling place roster for use in any polling place established as provided in this section. A single set of election judges must be appointed to serve in the polling place. The number of election judges required Copyright 2017 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.
205A.11 MINNESOTA STATUTES 2017 2 must be based on the total number of persons voting at the last similar election in all the precincts to be voting at the single polling place. A single ballot box may be provided for all the ballots. History: 1987 c 266 art 1 s 58; 1990 c 453 s 17; 1994 c 607 s 6; 1995 c 8 s 7,8; 2008 c 244 art 2 s 19; 2010 c 184 s 38; 2010 c 201 s 75; 2016 c 161 art 1 s 18; 2017 c 92 art 2 s 14 Copyright 2017 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.
Truth in Taxation 2018 Levy Payable 2019 Presented to the School Board December 13, 2018 Curiosity Thrives Here
School District Budget Current School Year 2018 19
2018 2019 Preliminary Budget Revenue Actual Preliminary % % of 2017-2018 2018-2019 Difference Total General Fund Levy $ 26,718,148 $ 27,009,118 1.1% 25.4% State Aid 72,819,528 73,565,476 1.0% 69.2% Federal 1,861,343 2,239,950 20.3% 2.1% Grants 222,698 - -100.0% 0.0% Other Local Revenue 2,308,850 1,361,257-41.0% 1.3% Extra/Co Curricular Fees 575,986 524,000-9.0% 0.5% Student Activities/Donations 1,524,366 1,600,000 5.0% 1.5% General Fund $ 106,030,919 $ 106,299,801 0.3% 100.0% Food Service Fund $ 4,308,180 $ 4,187,255-2.8% Community Service Fund 6,484,882 6,665,202 2.8% Building Construction Fund 243,934 50,000-79.5% Debt Service Fund 10,104,991 10,359,666 2.5% Trust and Agency Fund 33,088 25,000-24.4% Total Revenues $ 127,205,994 $ 127,586,924 0.3% Curiosity Thrives Here
2018 2019 Preliminary Budget Expenditures Actual Preliminary % % of 2017-2018 2018-2019 Difference Total General Fund District & School Administration $ 3,544,838 $ 3,710,486 4.7% 3.4% District Support Services 4,580,746 3,809,207-16.8% 3.4% Regular Instruction and Vocational Instruction 47,745,017 48,154,123 0.9% 43.6% Special Education 18,706,782 18,531,384-0.9% 16.8% Instructional Support Services 7,170,917 7,727,550 7.8% 7.0% Pupil Support Services 4,113,522 4,173,774 1.5% 3.8% Transportation (Pupil Support) 7,741,414 8,132,816 5.1% 7.4% Operations and Maintenance 13,398,146 15,992,744 19.4% 14.5% Fiscal and Other Fixed Costs 282,149 289,000 2.4% 0.3% General Fund $ 107,283,532 $ 110,521,084 3.0% 100.0% Food Service Fund $ 4,026,431 $ 4,144,470 2.9% Community Service Fund 6,165,196 6,670,519 8.2% Building Construction Fund 14,337,889 7,928,000-44.7% Debt Service Fund 9,877,498 9,854,421-0.2% Trust and Agency Fund 20,666 25,000 21.0% Total Expenditures $ 141,711,213 $ 139,143,494-1.8% Curiosity Thrives Here
School District Budget State Aid 69.20% Revenue by Source Federal Aid 2.10% Other Local Revenue 1.30% Expenditure by Program Area Special Education 16.80% Instructional Support Services 7.00% Pupil Support Services 11.20% Levy 25.40% Extra/Co Curricular Fees 0.50% Student Activities/Don ation 1.50% Regular Instruction and Voc. Ed. 43.60% District Support Services 3.40% Operations, Maintenance and Fixed 14.80% District and School Administration 3.40% Curiosity Thrives Here
Authority for School Levies A School District Tax Levy May Be Either: Set by State Formula or Voter Approved Curiosity Thrives Here
Referendum Market Value Curiosity Thrives Here
Net Tax Capacity Curiosity Thrives Here
General Fund Levies Pay 2018 RMV Pay 2018 NTC Est. Pay 2019 Est. Pay 2019 Levy Description Add of your Categoricals comments Information Information Total RMV Information NTC Information Total Operating Referendum Voter Approved 10,874,415.81 10,874,415.81 11,585,389.05 11,585,389.05 Prior Years Adjustments 96,132.24 96,132.24 585,277.68 585,277.68 Sub Total 10,970,548.05 0.00 10,970,548.05 12,170,666.73 0.00 12,170,666.73 Equity 846,227.12 846,227.12 892,597.41 892,597.41 Local Optional 3,796,326.40 3,796,326.40 3,891,132.80 3,891,132.80 Transition 27,487.55 27,487.55 28,174.00 28,174.00 1st Tier Board Approved Referendum 2,534,399.43 2,534,399.43 2,699,171.01 2,699,171.01 Prior Years Adjustments 187,844.41 187,844.41 180,388.93 180,388.93 Sub Total 7,392,284.91 0.00 7,392,284.91 7,691,464.15 0.00 7,691,464.15 Operating Capital 944,268.07 944,268.07 1,048,215.85 1,048,215.85 Alt Teacher Comp (QCOMP) 0.00 0.00 0.00 0.00 Achievement & Integration 269,071.37 269,071.37 298,570.25 298,570.25 Reemployment Ins 68,600.00 68,600.00 46,388.00 46,388.00 Safe Schools 322,329.60 322,329.60 330,379.20 330,379.20 Safe Schools Intermediate 134,304.00 134,304.00 137,658.00 137,658.00 Career and Technical 168,132.98 168,132.98 168,132.98 168,132.98 Other Post Employment Benefits (OPEB) 0.00 0.00 722,673.00 722,673.00 Long Term Facility Maintenance 5,652,048.71 5,562,048.71 7,649,848.53 7,649,848.53 Building / Land Lease 1,400,480.31 1,400,480.31 1,324,372.02 1,324,372.02 Total Before Adjustments 8,959,235.04 8,959,235.04 11,726,237.83 11,726,237.83 Prior Years Adjustments (417,950.20) (417,950.20) (2,623,827.15) (2,623,827.15) Sub Total 0.00 8,541,284.84 8,541,284.84 0.00 9,102,410.68 9,102,410.68 Total General Fund 18,362,832.96 8,541,284.84 26,904,117.80 19,862,130.88 9,102,410.68 28,964,541.56
Community Service Levies Add your comments Levy Description of Categoricals Pay 2018 RMV Information Pay 2018 NTC Information Total Est. Pay 2019 RMV Information Est. Pay 2019 NTC Information Total Basic Community Education 452,915.10 452,915.10 452,915.10 452,915.10 Early Child Family 313,145.77 313,145.77 314,078.29 314,078.29 Home Visiting 7,212.79 7,212.79 7,255.77 7,255.77 Adults w/ Disabilities 2,000.00 2,000.00 2,000.00 2,000.00 School Age Care 150,000.00 150,000.00 150,000.00 150,000.00 Prior Years Adjustments 18,944.46 18,944.46 14,327.44 14,327.44 Total Community Service 0.00 944,218.12 944,218.12 0.00 940,576.60 940,576.60 Curiosity Thrives Here
Debt Service Levies Add your comments Levy Description of Categoricals Pay 2018 RMV Information Pay 2018 NTC Information Total Est. Pay 2019 RMV Information Est. Pay 2019 NTC Information Total Debt Service Voter Approved 4,066,047.00 4,066,047.00 9,583,797.00 9,583,797.00 Debt Excess (0.20) (0.20) (608,621.42) (608,621.42) Prior Years Adjustments 7,473.62 7,473.62 (1,710.89) (1,710.89) Sub Total 0.00 4,073,520.42 4,073,520.42 0.00 8,973,464.69 8,973,464.69 Debt Service Other 1,073,030.00 1,073,030.00 1,033,024.65 1,033,024.65 Debt Excess Prior Years Adjustments (0.42) (0.42) (65,602.52) (65,602.52) Sub Total 0.00 1,073,029.58 1,073,029.58 0.00 967,422.13 967,422.13 Total Debt Service 0.00 5,146,550.00 5,146,550.00 0.00 9,940,886.82 9,940,886.82 OPEB Debt Service Other 5,198,091.00 5,198,091.00 0.00 0.00 Debt Excess (41,091.35) (41,091.35) (533,135.11) (533,135.11) Prior Years Adjustments 1,115.88 1,115.88 533,135.11 533,135.11 Total OPEB Debt 0.00 5,158,115.53 5,158,115.53 0.00 0.00 0.00
Totals Add your comments Levy Description of Categoricals Pay 2018 RMV Information Pay 2018 NTC Information Total Est. Pay 2019 RMV Information Est. Pay 2019 NTC Information Total General 18,362,832.96 8,541,284.84 26,904,117.80 19,862,130.88 9,102,410.68 28,964,541.56 Community Service 0.00 944,218.12 944,218.12 0.00 940,576.60 940,576.60 Debt Service 0.00 5,146,550.00 5,146,550.00 0.00 9,940,886.82 9,940,886.82 OPEB Debt Service 0.00 5,158,115.53 5,158,115.53 0.00 0.00 0.00 Total 18,362,832.96 19,790,168.49 38,153,001.45 19,862,130.88 19,983,874.10 39,846,004.98 Curiosity Thrives Here
Levy Comparison Total Pay 2015 Levy = $36,441,071.42 Total Pay 2016 Levy = $36,594,694.46 Total Pay 2017 Levy = $37,269,228.75 Total Pay 2018 Levy = $38,153,001.45 Total Prelim. Pay 2019 Levy = $39,846,004.98 School Levy Comparison $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 General Fund Community Ed Debt Service OPEB Debt Service Pay 2015 Levy Pay 2016 Levy Pay 2017 Levy Pay 2018 Levy Prelim. Pay 2019 Levy Curiosity Thrives Here
District Comparison Curiosity Thrives Here
District Comparison Curiosity Thrives Here
Estimated Impact on Property Values Curiosity Thrives Here
What Variables May Cause Property Tax Increases and Decreases 1. Changes in market values 2. Changes in class rates/history 3. Market value credit 4. Voter approved referendums 5. State adjustments
Comments or Questions?
Agenda Item X. B. Date Prepared: December 6, 2018 ISD 834 Board Meeting Report for Action: Course Additions, Revisions, and Deletions Meeting Date: December 13, 2018 Contact Person: Ms. Rachel Larson, Director of Learning & Student Engagement Action Timeline: December 20, 2018 Summary: Every year teachers, departments, curriculum teams, administrators and members from the Learning and Innovation Department are provided an opportunity to submit Course Approval Forms to the Curriculum Advisory Council. This may include course additions, revisions, and deletions. Prior to submission to the Curriculum Advisory Council, proposalss must be supported by the building administrator and Learning and Innovation Department directors. On November 27, 2018 the Curriculum Advisory Council, comprised of students, parents, community members, teachers, administrators and members of the Learning and Innovation Department, approved that the following changes for the 2019-2020 school year be brought forward for your action and approval: Online Blended Biology: Students are provided the opportunity to take General Biology as an online blended biology course. They may take this online course for one semester or both semesters. This course follows the same Minnesota Benchmarks in Biology as General Biology. The revision to this course is to reinstate either Physical Science or STEM Physical Science as a prerequisite. Human Anatomy and Medical Terminology: Changes within the University of Minnesota s College In Schools (CIS) Human Physiology course has required us to re-examine our scopee and sequence relating to our Human Anatomy and Physiology course. The change away from our existing Human Anatomy and Physiologyy course to Human Anatomy and Medical Terminology will create two distinct courses in human biology and would allow for students to take both courses if they so choose. It provides more depth within Medical Terminology and related content. Journalism and Yearbook: Journalism and Yearbook currently are separate courses althoughh Yearbook content is covered within our Journalism course. Because Yearbook has been offered as an independent elective class, enrollment has inadvertently been limited. Officially combining Yearbook with Journalism will allow more students access to Yearbook experience. Students will have the option to take it for English credit or Art credit. Advanced Video Productions: This new course will allow students to continue their learning from our Introduction to Video course. Students will focus on artistic processes, software exposure and digital video skills. Computer Science Advanced Topics: This new course will allow students the opportunity to strengthen their computer science skills. It will focus on complex coding algorithms,, programming, computer language, robotics, and allow studentss the opportunity to earn certification from Google for fixing Chromebooks.
Geometry with Computer Science: This new course will introduce students to computer science topics while earning their geometry credits. It will cover all information from our Geometry A & B course while embedding relating computer science concepts such as conditionals, loops, and syntax. It will also use a block coding language created by MIT entitled Scratch. Recommendation: This is a report for action. Action will be requested at the December 20, 2018 School Board Business Meeting.
Agenda Item X. C. Date Prepared: November 16, 2018 ISD 834 Board Meeting Report for Action: 2018-2019 Revised Budget Meeting Date: December 13, 2018 Contact Person: Ms. Kristen Hoheisel, Executive Director of Finance and Operations Action Timeline: December 20, 2018 Summary: The 2018-19 Revised Budget adopted by the Board of Education midyear is an update to the Preliminary Budget approved the previous June. The Revised Budget is based on the October 1 student enrollment and revised revenue estimates. It is not anticipated that the budget will be revised again for the remainder of the fiscal year. A copy of the 2018-19 Revised Budget summary document is attached for your review. Recommendation: This is a report for action. Action will be requested at the December 20, 2018 school board business meeting.
2018 2019 Revised Budget Presented to the School Board December 13, 2018 Curiosity Thrives Here Purpose of Presentation Present an overview of the budget process Provide a summary of funds and significant changes from preliminary budget Review revenue sources Review expenditure categories Curiosity Thrives Here 1
Budget Process Preliminary Budget Adopted June 2018 Based on: Approved goals Approved budget adjustments Current law and regulations Enrollment projections Preliminary Budget Summer Revised Budget Mid school year Revised Budget Update Spring Budget Process Revised Budget Adopted middle of school year Regular process for school districts Based on: Updated information Actual October 1 enrollment 2018 legislation Preliminary Budget Summer Revised Budget Mid school year Revised Budget Update Spring 2
General Fund General Fund Operating Operating Revenues $107,742,343 Operating Expenditure $112,095,229 Changes From Preliminary Budget: Revenues increased $1,442,542 Increase in state aids, special education aid, and grants. Expenditures increased $1,574,145 increase in budgeting actual staff, contract sub teachers and grants. Curiosity Thrives Here General Fund General Fund Operating Fund Balance Unassigned fund balance $ 15.7 Million $ 4.5 Million Changes From Preliminary Budget: Projected unassigned fund balance is 4.00% of total expenditures (5% = $5.60 million) The Board s goal of reaching a 5% unassigned fund balance has not been met. Curiosity Thrives Here 3
Food Service Fund Changes From Preliminary Budget: Revenues and Expenditures increased slightly to better reflect projections Food Service Fund Revenues $ 4,221,330 Expenditures $ 4,171,542 Fund $ 568,493 Balance Curiosity Thrives Here Community Service Fund Changes From Preliminary Budget: Revenues increased Adventure Club enrollment Expenditures increased Additional preschool teachers Casual employees for gymnastics and theatre Community Service Fund Revenues $7,093,805 Expenditures $7,076,648 Fund Balance $ 1,357,649 Curiosity Thrives Here 4
Operating Funds Total Operating Funds = General, Food Service, Transportation, Community Education, Capital Revenues $ 119,057,478 Expenditures $ 123,343,419 Fund Balance $ 17,611,900 Curiosity Thrives Here Non Operating Funds Changes From Preliminary Budget: Expenditures increased Timing of projects Building Construction Revenues $ 50,000 Expenditures $ 8,395,000 Fund Balance $ 1,278,516 Curiosity Thrives Here 5
Non Operating Funds Debt Service Revenues $ 5,203,550 Expenditures $ 4,896,358 Fund Balance $ 1,815,703 OPEB Debt Service Revenues $ 5,206,116 Expenditures $ 4,959,563 Fund Balance $ 1,117,095 Curiosity Thrives Here Non Operating Funds Total Non-Operating Funds = Building Construction, Debt Service, OPEB Debt Service Revenues $ 10,459,666 Expenditures $ 18,250,921 Fund Balance $ 4,211,314 Curiosity Thrives Here 6
Fiduciary Funds Trust Fund Revenues $ 25,000 Expenditures $ 25,000 Fund Balance $ 165,695 Curiosity Thrives Here Total All Funds Total All Funds Revenues $129,542,144 Expenditures $141,619,340 Fund Balance $ 21,988,909 Curiosity Thrives Here 7
Summary It is anticipated that the budget will not be revised in the Spring 2019. Unassigned fund balance is projected to be 3.99% which is below the 5% fund balance policy. Curiosity Thrives Here Questions? 8
Agenda Item X. D. Date Prepared: December 6, 2018 ISD 834 Board Meeting Report for Action: Budget Adjustment 2019-20 Meeting Date: December 13, 2018 Contact Person(s): Superintendent Pontrelli and Board Chair Pelletier Action Timeline: December 20, 2018 Summary: The budget adjustment list is expected to be developed and finalized at the December 12, 2018 school board work session. The final list will be formally presented at the December 13 business meeting. Recommendation: This is a report for action. Action will be requested at the December 20, 2018 school board business meeting.
Agenda Item XI. A. Date Prepared: November 16, 2018 ISD 834 Board Meeting Action Item: Certify the 2018 Payable 2019 Tax Levy Meeting Date: December 13, 2018 Contact Person: Kristen Hoheisel, Executive Director of Finance and Operations Action Timeline: December 13, 2018 Summary: The Board of Education adopted a preliminary property tax levy on September 27, 2018. At the Board business meeting held on December 13, 2018, Kristen Hoheisel, Executive Director of Finance and Operations, will provide information on the Truth in Taxation Requirements including the current budget and the proposed Tax Levy for Taxes Payable 2019. At this time the public will have an opportunity to comment. The Board of Education is required to adopt the final levy for Taxes Payable 2019 and certify to the county auditor on or before December 31, 2018. Administration recommends that the Board of Education certify the 2018 Payable 2019 Tax Levy as follows: General Fund $ 28,964,541.56 Community Service Fund $ 940,576.60 Debt Service Fund $ 9,940,886.82 Total Levy $ 39,846,004.98 Recommendation: A motion and a second to adopt the final levy for Taxes Payable 2019 is requested. Motion by: Seconded by: Vote:
Agenda Item: XI. B. Date Prepared: November 26, 2018 ISD 834 Board Meeting Action Item: First Amendment to Purchase Agreement Meeting Date: December 13, 2018 Contact Person: Kristen Hoheisel, Executive Director of Finance and Operations Action Timeline: December 13, 2018 Summary: Ms. Kristen Hoheisel presented the Property Purchase Agreement for Marine Elementary and provided further information along with a purchase agreement for property located at 550 Pine Street, Marine on St. Croix, MN. This agreement was approved by the school board on October 25, 2018. During title work, an extra parcel identification number was addressed as a portion of Parcel 2 on Exhibit A, but lie in Block 39 and not Block 40. Exhibit A Legal Description of the Property has been amended to include Parcel 7 with the proper identification. Administration recommends approval of the First Amendment to the Purchase Agreement Attachments: A map identifying the additional parcel ID First Amendment to Purchase Agreement Recommendation: A motion and a second to approve the First Amendment to the Purchase Agreement. Motion by: Seconded by: Vote:
Agenda Item XI. C. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Resolutions of Appreciation Meeting Date: December 13, 2018 Contact Person: Superintendent Pontrelli Background: Board members Hoeppner, O Loughlin and Hovland will be recognized for their service.
Agenda Item XII. A. B.C. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Board Member Reports Meeting Date: December 13, 2018 Chairperson Report and Board Member Reports Background: A. Chairperson Report B. Board Member Reports C. Working Group Reports Each meeting the Board Chair and the members of the school board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, working group updates, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities. Recommendation: Board action is not required.
Agenda Item XIII. Date Prepared: December 6, 2018 ISD 834 Board Meeting Agenda Item: Adjournment Meeting Date: December 13, 2018 Contact Person: School Board Chair Background: The meeting must be adjourned formally.