CLINTON COUNTY CENTRAL DISPATCH ADMINISTRATIVE POLICY BOARD Minutes January 10, 2017-1:30 p.m. Clinton County Courthouse First Floor Conference Room C St. Johns, MI 48879 CALL TO ORDER The January 10, 2017, meeting of the Administrative Policy Board was called to order by Chairperson Lynn Weber at 1:40 p.m. A meeting quorum was present. Voting Members Present: Director Lynn Weber, Clinton Area Ambulance Service; Sheriff Larry Jerue, Clinton County Sheriff's Office; Chief Scott Rose, Bath Township Police Department; Chief Bruce Ferguson, Dewitt City Police Department; James Wilson, Citizen at Large Voting Members Excused: Voting Members Absent: F/Lt. Joseph Thomas, Michigan State Police, Lansing Post Non-Voting Members Present: Director Christine Collom, Clinton County Central Dispatch; Operations Supervisor Ellen Luttig, Clinton County Central Dispatch Other Personnel Present: Ms. Christina Finch, recording secretary from Clinton County Central Dispatch; Alternate Member Chief Kyle Knight, St. Johns Police Department; Undersheriff Fritz Sandberg, Clinton County Sheriff s Office APPROVAL OF AGENDA Motion 2017-01-01: A motion was made by Sheriff Jerue, supported by Rose, to approve the January 10, 2017, Administrative Policy Board meeting agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES Motion 2017-01-02: A motion was made by Rose, supported by Lynn Weber, to approve the Administrative Policy Board meeting minutes of September 20, 2016, as presented. Motion carried unanimously. OLD BUSINESS 1
South East Tower Update Director Collom was happy to report that the SE Tower officially went live with Law enforcement side on December 8, 2016 and live with Fire paging side on December 19, 2016 all positive feedback so far from all parties involved. The board was also informed that the tower has been alarmed to inform Central Dispatch of any issues immediately regarding the tower. Chief Rose and Sheriff Jerue both expressed their gratitude to Director Collom for all of her hard work and stated they would like to do something to inform the residents of that area that the SE Tower has been successfully completed. Smart 9-1-1 The board was informed that the County went live with Smart 9-1-1 at the end of October of this year. The Smart 9-1-1 webpage was created and information was also placed on the homepage of the County webpage as well, for promotion of the program and to inform and encourage residents to create a Smart 9-1-1 profile. The Smart 9-1-1 program has already proved beneficial in the incidents of hang-up calls received by the dispatch staff, by allowing the dispatcher to initiate a text to determine if the caller has an emergency, or if it was an accidental dial. Text to 9-1-1 Per Director Collom, Central Dispatch has deployed the testing of Text to 9-1-1 with the cell carriers of AT&T, Verizon, and Sprint. She provided that overall the testing throughout the County with the aforementioned cell carriers has progressed well and Central Dispatch will look to push Text to 9-1-1 in the spring of 2017, once all dispatch staff has been trained in its functionality. Mobile Data Project The Mobile Data Project is progressing well with ProComm being awarded the contract for removal of the old Mobile Data units and installation of the new units. A Motorola modem has been selected for the new mobile data computers and the installation of the new units will commence in February. Inter-Local Agreements Director Collom was pleased to report that the inter-local agreements between each law enforcement agency and the County have all been signed and returned by every applicable agency. DIRECTOR S REPORT 1. 2017 Meeting Dates for APB & TAC Director Collom presented the following approved meeting dates for the board s review. The Administrative Policy Board will meet on the following Tuesdays of 2017: April 11 th, July 11 th, October 10 th and January 9 th, 2018. The Technical Advisory Committee will meet on the following Tuesdays of 2017: March 21 st, June 20 th, September 19 th and December 19 th. 2
2. Finance Report Director Collom demonstrated to the board members that Central Dispatch is right on target for the financial expectations of November 2016 with expenditures and revenues holding at the correct percentages for that time of year. She also reminded the board that the Surcharge totals would not be available until all fourth quarter payments have been received and then will depict an accurate total for the year 2016. 3. Policy Updates The board was informed that the following Central Dispatch Policy & Procedure updates occurred in November 2016: Policy 16.0 Emergency Communications added section 16.2 for the Public Threat Alert System Act Plan, Procedure 4.0 Interpretation Services section 4.4 was updated due to reference of an old telephone system and procedure for transferring/conferencing callers, Procedure 8.0 Enhanced (E-9-1-1 Calls) was updated due to new technology and updated methods for handling hang-up and abandoned calls, Procedure 12.0 Road Closings added section 12.4 to have employees enter CAD event, dispatch appropriate fire/ems to notify all members via Active911, and Procedure 25.0 Smart 911 was added. 4. Missing & Exploited Children Training Central Dispatch will be conducting a department wide training involving Missing and Exploited Children in the months of February and March. The upcoming training will consist of a total of five hours of a webinar and testing. 5. Smart 9-1-1 Promotional Plans Central Dispatch plans to promote the newly implemented Smart 9-1-1 program heavily in the month of April to coincide with National Telecommunicator month. The department would like to increase the participation among the residents of Clinton County by providing more promotional materials and information regarding the Smart 9-1-1 program. NEW BUSINESS 1. Election of 2017 Administrative Policy Board Chair & Vice Chair Director Collom opened up the floor for nominations for Chair. Motion 2017-01-03: Sheriff Jerue, supported by Chief Rose, nominated Director Lynn Weber, EMS representative from Clinton Area Ambulance Service and current board chair, as Chair for the 2017 Administrative Policy Board. Motion passed unanimously. Motion 2017-01-04: Sheriff Jerue, supported by Chief Ferguson, moved to close nominations for Administrative Policy Board Chair and accept the nomination of Director Lynn Weber, as Chair for the 2017 Administrative Policy Board. Motion passed unanimously. 3
2. Election of Administrative Policy Board Vice Chair Chair Lynn Weber opened up the floor for nominations for Vice Chair. Motion 2017-01-05: Chief Rose, supported by Chief Ferguson, nominated Sheriff Larry Jerue, as Vice Chair for the 2017 Administrative Policy Board. Motion passed unanimously. Motion 2017-01-06: Chief Ferguson, supported by Mr. Jim Wilson, moved to close the nomination process for the 2017 Administrative Policy Board Vice Chair position and accept the nomination of Sheriff Jerue. Motion passed unanimously. 3. Recommendation for Administrative Policy Board Fire Representative Motion 2017-01-07: Chief Rose, supported by Sheriff Jerue, moved to accept the Clinton County Fire Chief s recommendation of Dan Oberst, Chief of Bath Twp. Fire Department to serve as the Administrative Policy Board Fire Representative. Motion passed unanimously. 4. Appointments for Technical Advisory Committee Fire Chief Representative 2 yr term City/Village Law Enforcement Rep. 2 yr term Per Bylaws: 9-1-1 representative appointee: Ellen Luttig Per Bylaws: Sheriff Office appointee: Lt. Jeff Clarke 5. Surcharge Increase Director Collom informed the APB that the Clinton County Board of Commissioners approved the new surcharge resolution of $2.75 that the voters of Clinton County passed back in August and the new surcharge will take effect July 1, 2017. Public Comments: There were no public comments. Attachments for the Board s review: 1. September 2016 Minutes 2. Fund Balance Report ending Nov. 2016 3. TAC Minutes from September 2016 4. 2017 Approved Meeting Dates for APB & TAC 5. Monthly Service Reports http://www.clinton-county.org/lawjustice/centraldispatch911/monthlyservicereports.aspx 6. 2017 Membership List ADJOURNMENT 4
Motion by Sheriff Jerue, supported by Chief Rose to adjourn at 2:50 p.m. These minutes have not been approved as of January 11, 2017 and are subject to approval at the next scheduled meeting of the Administrative Policy Board. The next scheduled meeting date is Tuesday, April 11, 2017, in the first floor Conference Room C. Minutes submitted by: Christina Finch, Recording Secretary Clinton County Central Dispatch Minutes approved on: Director Lynn Weber, Chairperson Administrative Policy Board 5