CITY OF KIMBERLEY Minutes of the Kimberley City Council held on Monday, April 27, 2015 at 7:00 p.m. in the Council Chamber of City Hall, 340 Spokane Street, Kimberley, British Columbia. PRESENT: Mayor McCormick Councillor Goodwin Councillor Hoglund Councillor Kitto Councillor Middlebrook Councillor Oakley Councillor Roberts Scott Sommerville, Chief Administrative Officer/ Corporate Officer Holly Ronnquist, Chief Financial Officer Patti Rear, Deputy Corporate Officer Kevin Wilson, Economic Development Officer The meeting was called to order at 7:00 p.m. A. ADDITION OF LATE ITEMS There were no late additions. B. APPROVAL OF AGENDA Moved by Councillor Middlebrook, Seconded by Councillor Hoglund: "THAT the April 27, 2015 Regular Council Agenda, be approved." CARRIED C. ADOPTION OF MINUTES 1. Minutes of the Regular Meeting of Council held on April 13, 2015. Moved by Councillor Hoglund, Seconded by Councillor Middlebrook: "THAT the Minutes of the Regular Meeting of Council held on April 13, 2015, be adopted." CARRIED D. PUBLIC AND/OR STATUTORY HEARINGS There were no items received for this meeting.
Page 2 of 8 E. DELEGATIONS AND PRESENTATIONS 1. Interior Health - Healthy Community Initiative. Kerri Wall, Community Health Facilitator, East and West Kootenay provided a PowerPoint presentation to Council. Councillor Oakley commented that evaluation seemed to be a 'missing link' on health programs and their affect on dollars saved from being spent on community health care. Terri Domin indicated that there was a recent study on the Kimberley Health Care Facility and benefits of its existence for a small community. The paper is to be released shortly and its outcomes may have an affect on connecting the 'missing link'. 2. Interior Health - Update on Health Services Offered in Kimberley. Terri Domin, Community Integrated Health Services Administrator, East Kootenay provided a PowerPoint presentation to Council. Council concerns included decrease in ambulatory services, but were impressed with the 'telecare' technique for follow up and diagnosis care. Mayor McCormick stressed that hospice society or palliative care support from Interior Health is very important for our community. F. CONSENT AGENDA Moved by Councillor Hoglund, Seconded by Councillor Oakley: "THAT the following items be received into the record, 1. MINUTES, 2. REPORTS, 3. CORRESPONDENCE." 1. MINUTES 1.1 Minutes of the Committee of the Whole meeting held on April 20, 2015. 2. SPECIAL REPORTS 2.1 Wastewater Treatment Plant Inspection Record - Ministry of Environment. Considered was a report dated April 20, 2015 from the Manager, Operations and Environment Services.
Page 3 of 8 Council pointed out that the City is not in full compliance regarding wastewater treatment. However, were pleased that previous action had been taken to improve wastewater treatment, such as use of Ultraviolet (UV). The Chief Administrative Officer (CAO) assured Council that the inspection report was included as part of the City's grant application. 2.2 Resort Municipality Initiative - Program Update. Considered was a report dated April 21, 2015 from the Economic Development Officer. 3. CORRESPONDENCE Items for information: 3.1 Letter dated April 7, 2015 from the British Columbia Water and Waste Association regarding the February 2015 Report, "Are our Water Systems at Risk?". G. ITEMS FROM COMMITTEE OF THE WHOLE 1. REPORTS 2. OTHER ITEMS There were no items received for this meeting. 2.1 Association of Kootenay and Boundary Local Governments (AKBLG) - Call for expressions of interest in hosting future AKBLG Annual General Meeting (AGM) and Conference. Considered was an email dated April 10, 2015 from Mayor Deb Kozak, President, Association of Kootenay and Boundary Local Governments (AKBLG). Moved by Councillor Middlebrook, Seconded by Councillor Hoglund: The Committee of the Whole recommended to Council "THAT the City submit an expression of interest to host the 2016 AKBLG AGM and Conference."
Page 4 of 8 H. BYLAWS AND PERMITS PERMITS: There were no items received for this meeting. BYLAWS FOR FIRST, SECOND, AND THIRD READINGS: 2.1. Bylaw No. 2515, City of Kimberley Financial Plan Bylaw, 2015. Moved by Councillor Middlebrook, Seconded by Councillor Hoglund: "THAT Council Grant First, Second and Third Readings to "Bylaw No. 2515, City of Kimberley Financial Plan Bylaw, 2015"." The Chief Financial Officer read from a prepared statement which is attached to and forms part of these minutes. 2.2. Bylaw No. 2516, City of Kimberley Tax Rates Bylaw, 2015. Moved by Councillor Middlebrook, Seconded by Councillor Roberts: "THAT Council Grant First, Second and Third Readings to "Bylaw No. 2516, City of Kimberley Tax Rates Bylaw, 2015."." 2.3. Bylaw No. 2517, City of Kimberley Flat Tax Bylaw Amendment No. 23, 2015. The Chief Financial Officer explained that Bylaw 2517 is to amend the flat tax bylaw from the 2014 bylaw. Although there is no change to the flat tax rates, the bylaw must be changed to reflect the year 2015. The flat tax remains at $786 for improved property (which is land with a building on it) and $310 for a vacant lot. Moved by Councillor Oakley, Seconded by Councillor Kitto: "THAT Council Grant First, Second and Third Readings to "Bylaw No. 2517, City of Kimberley Flat Tax Bylaw Amendment No. 23, 2015."." (With Councillors Middlebrook, Oakley and Kitto voting in the negative.)
Page 5 of 8 2.4. Bylaw No. 2518, Parcel Tax Imposition Bylaw No. 2279, 2006, Amendment No. 5, 2015. The Chief Financial Officer explained that Bylaw 2518 is to amend the aquatic centre parcel tax bylaw from the previous bylaw. The purpose of the amendment is to increase the aquatic centre parcel tax from $150 to $152, a $2 increase per taxable parcel. Moved by Councillor Hoglund, Seconded by Councillor Kitto: "THAT Council Grant First, Second and Third Readings to "Bylaw No. 2518, Parcel Tax Imposition Bylaw No. 2279, 2006, Amendment No. 5, 2015"." 2.5. Kimberley Reserve Fund Expenditure Bylaw No. 2519, 2015. The Chief Financial Officer explained this bylaw shows the reserve fund balance on April 10, 2015 of $281,174.10 less outstanding transfers of $121,258.25 for uncompleted projects, leaving an uncommitted balance in the reserve fund of $159,915.85. The bylaw appropriates $59,082.00 and the unexpended amount of the reserve fund is now $100,833.85. Moved by Councillor Kitto, Seconded by Councillor Goodwin: "THAT Council Grant First, Second and Third Readings to "Kimberley Reserve Fund Expenditure Bylaw No. 2519, 2015"." BYLAWS FOR ADOPTION: There were no items received for this meeting. I. NEW/OTHER BUSINESS 1. 2014 Audited Draft Financial Statements. Considered was a report dated April 15, 2015 from the Chief Financial Officer. Moved by Councillor Oakley, Seconded by Councillor Hoglund: "THAT the Draft 2014 Financial Statements, be approved."
Page 6 of 8 2. Union of British Columbia Municipalities 2015 Operational Fuel Treatment In the Kimberley Nature Park. Considered was a report dated April 17, 2015 from the Fire Chief. Moved by Councillor Kitto, Seconded by Councillor Oakley: "THAT Council approve creating three contracts for three separate operational fuel treatment programs in the Kimberley Nature Park, as follows: 1) 2015 KNP Duck Pond, contract for $84,000.00 to Wildlands Eco-Forestry; 2) 2015 UBCM Myrtle Mountain, contract for $99,120.00 to Strategic Fire Control Ltd.; 3) 2015 UBCM 3-1A, contract for $44,906.25 to H.I.S. Wildfire FS Inc." 3. Donation of Non Certified ISI Self Contained Breathing Apparatus and Turn Out Gear. Considered was a report dated April 20, 2015 from the Fire Chief. Moved by Councillor Middlebrook, Seconded by Councillor Hoglund: "THAT the City of Kimberley donate the non-certified self-contained breathing apparatuses (SCBA) and turn out gear to Larry Becker for training purposes in Canounan Island in the West Indies." Council enquired about the number of SCBAs being donated; the Chief Administrative Officer will follow up. 4. Chamber Contract 2015-2016. Considered was a report dated April 21, 2015 from the Economic Development Officer. Moved by Councillor Roberts, Seconded by Councillor Oakley: "THAT Staff be directed to execute the 2015/16 Fee-For-Service Agreement with the Kimberley and District Chamber of commerce as presented."
Page 7 of 8 5. Development Variance Permit 15-002: Fencing, 530 Cummings Street. Considered was a report dated April 22, 2015 from the Planner. Moved by Councillor Roberts, Seconded by Councillor Hoglund: "THAT Council instruct Corporate Officer to issue notice, as required under Section 922 of the Local Government Act, pertaining to Development Variance Permit application 15-002, specifically to request to vary fence height restriction; AND THAT Council direct staff to prepare a Licence of Occupation agreement with the applicant to permit fencing to be placed in the Halpin Street right of way." 6. Cheque Run #2015-12 and #2015-13. Moved by Councillor Roberts, Seconded by Councillor: "THAT City of Kimberley Cheque Runs #2015-12 and #2015-13 in the amount of $428,410.88, inclusive, be approved for payment." J. COUNCIL ENQUIRIES AND SUNDRY MATTERS Council went around the table to voice their bi-weekly reports, with the following being highlighted: Mine dedication will occur on May 9th in the Platzl. Councillors Middlebrook, Oakley and Hoglund volunteered to be on the organizing Committee for the AKBLG 2016 AGM and Conference. K. QUESTION PERIOD L. ITEMS BROUGHT FORWARD FOR PUBLIC INFORMATION At the In-Camera Meeting of Council held on March 23, 2015 the following information was released to the public: "THAT information pertaining to item D.2: 'Policy - New - EMPL 009 - Employee Long Term Disability', be released to the public."
Page 8 of 8 M. NOTICE OF CLOSED MEETING Moved by Councillor Hoglund, Seconded by Councillor Oakley: "THAT this meeting be closed to the public as the subject matter being considered relates to labour, land, and negotiations matters under Section 90 (1)(c), (e) and (k) of the Community Charter." The meeting was closed to the public at 8:35 p.m. The meeting re-opened to the public at 10:12 p.m. ADJOURNMENT Moved by Councillor Hoglund, Seconded by Councillor Middlebrook: "THAT this meeting, be adjourned." The meeting was adjourned at 10:12 p.m. Signed: MAYOR Certified Correct: CHIEF ADMINISTRATIVE OFFICER/ CORPORATE OFFICER