Olympia Community Unit School District #16 REGULAR BOARD OF EDUCATION MEETING AGENDA Olympia Administration Office October 12, 2010 7:00 PM 1. Call to Order, Roll Call, and Pledge of Allegiance The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Laura Cremeens with the following board members and administrators present: Laura Cremeens ; Steve Matter ; Trena Glenn ; Kevin Frazier ; Carolyn Hansen ; Doug Maris ; Michael Turner ; Superintendent Brad Hutchison ; Business & Operations Manager Andrew Wise ; OHS Principal Lance Thurman ; OMS Principal Andy Walsh ; ONE Principal Fred Shears ; OSE Principal Laura O Donnell ; OWE Principal Nicole Rummel. Absent: Others Present: The Pledge of Allegiance was led by. 2. Recognition of Visitors 3. Approval of Consent Agenda A motion was made by, seconded by to approve the consent agenda that includes: A. Approval of Agenda B. Approval of minutes from the September 13, 2010 Special-Called FY11 Public Budget Hearing (Attachment) C. Approval of Minutes, including Executive Session, from the September 13, 2010 regular Board of Education meeting (Attachment) D. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report, Statement of Position, & Expense to Revenue Report on Table) E. Confirm the resignation of Jason Talley - Technology Support Specialist effective October 14, 1
F. Confirm the resignation of Jill Rush - District Health Clerk effective October 15, G. Confirm the resignation of Julie Callahan - Teacher's Aide effective August 12, H. Employ Rachelle Karr as Regular Classroom Aide effective September 20, I. Employ Casey Miller as OMS Head Wrestling Coach effective for the 2010-2011 season (Attachment) J. Re-employ the following Education Support Personnel effective August 18, 2010: Special Education Aides - Lisa Althoff, Dana Hurley, Stacy Ledford, Michelle Olson, Cindy Melick, Joanna Spaulding, Jodi Switzer, and Linsy Stockham; PreK-6 Aides - Stacey Reinhardt and Cindy Melick; Reading Improvement Aide - Robin Nafziger; Title I Aides - Allison Spracklen, Cinda Percival, and Sharlyn Patten; Cafeteria member Angela Garwood (Attachment) K. Approve an increase of hours for the following Bus Aides effective September 13, 2010: Paula Robb - increase 1 hour, Jamie Beth Furman - increase 2 hours, Matthew Sledge - increase 1.25 hours, and April Johnson - increase 1.25 hours (Attachment) L. Grant permission for the Mt. Prospect High School marching band to use the OHS facilities prior to performance at the ISU Band Day on Saturday, October 23, M. Approve the 2010-2011 Applications for Recognition of Schools (Attachment) N. Approve revised Board Policies as presented by Superintendent Hutchison (Attachments) O. Approve the following corrections from the September 13, 2010 Consent Agenda: 1. Effective employment date for Stacy Schmidgall as OMS 8th Grade Program Aide at Olympia South should be September 10, 2010 - not August 30, 2010 2. Increase of hours for Food Service employee Christina Schulz should be 4.5 hours to 5.0 hours - not 4.0 hours to 4.5 hours P. Re-authorize Olympia's participation in the Central Illinois Fuel Consortium for the FY10 fuel cycle Q. Declare the following vehicles as surplus property: 1979 custom built 8' x 20' yellow trailer, 1996 red Ford van, and 1998 Jeep Grand Cherokee Laredo (Attachment) 4. Communications A. A folder will circulate around the Board table. B. FY10 Auditor's Report - Tom Peffer, Gorenz & Associates (Attachment) (Motion) C. 2010-2011 Transportation Report - Trent Keller, Olympia Transportation Director (Attachment) (Motion) 5. Committee Reports A. Administrative Education/Technology Committee Update - Trena Glenn, Carolyn Hansen, & Brad Hutchison B. Tri-County Update - Trena Glenn & Brad Hutchison 2
6. Administrative Reports A. Business & Operations Report - Andrew Wise (Attachment) B. Principals' Reports (Attachment) 1. Fall Participation Report & August Gate Receipts (Attachment) C. Superintendent's Report - Brad Hutchison 1. OMS Room Addition Update 2. Strategic Plan/Dashboard Update (Attachment) 3. September 24, 2010 Enrollment w/ 2009 Comparison (Attachment) 4. State Report Card (On Table) 5. 2009-2010 ISAT/PSAE Annual Report 6. 2010-2011 School Improvement Plan Update 7. 2010-2011 Fast Facts (On Table) 8. IASB Master Board Members (Attachment) 9. Triple I Conference Update 10. Annual Board Financial Work Session - January 26, 2011 @ 5:30 p.m. (Motion) 7. Other Business 8. Action Items A motion was made by, seconded by, to approve the 2009-2010 Auditor's Report as presented by Tom Peffer of Gorenz & Associates. A motion was made by, seconded by, to approve the bid for trade/purchase of buses as recommended by Olympia Transportation Director Trent Keller. A motion was made by, seconded by, to set 6:45 p.m. on Monday, November 8, 2010 as the time/date for a Health Life Safety Hearing to be held prior to the regular scheduled Board of Education meeting in the Conference Room of the Olympia Administration Office. 3
A motion was made by, seconded by, to set Wednesday, January 26, 2011 at 5:30 p.m. as the date/time for the annual Board Financial Work Session to be held in the Conference Room of the Olympia Administration Office. A motion was made by, seconded by, to set 5:15 p.m. on Monday, December 13, 2010 as the time/date for a Public Hearing to review the District's Working Cash to be held prior to the regular scheduled Board of Education meeting in the Conference Room of the Olympia Administration Office. 9. Opportunity for Public Input Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting. 10. Executive Session A motion was made by, seconded by, to meet in Executive Session at p.m. to discuss Ayes Nays A motion was made by, seconded by, to reconvene open session at p.m. Ayes Nays 11. Actions As A Result Of Executive Session A motion was made by, seconded by, to 4
A motion was made by, seconded by, to 12. Adjournment At p.m. a motion was made by, seconded by to adjourn the meeting. Motion carried by unanimous vote. 5