RECORD OF PROCEEDINGS West Metro Fire Protection District Board of Directors Meeting August 7, 2012 I. CALL TO ORDER The regular meeting of the West Metro Fire Protection District board of directors was called to order by President Pam Feely at 7:00 p.m. This meeting was held in accordance with the applicable statutes of the state of Colorado, at West Metro Fire Protection District s headquarters, 433 S. Allison Parkway, Lakewood, Colorado. II. ROLL CALL President Pam Feely Vice President Mike Munden Secretary Joe Margotte Treasurer Kristina Moeder Director Jim Kullhem Director Randy McConnell Director Wendy Volmer Absent - Excused Also present were Fire Chief Don Lombardi; Deputy Chief Mark Krapf; Deputy Chief Bruce Kral; Deputy Chief Scott Rogers; Mr. Dick Lyons, Esq.; Lieutenant Mike Frainier, representing IAFF Local #1309; Division Chief Clint Fey; Shift Commander Mike Murphy; District Chief Bruce Dikken; Captain Doug Hutchinson; Lieutenant Kevin Reichenbach; Firefighter Yon Nunez; Ms. Linda Gregory; Ms. Michelle French; and, Ms. Kim Adams as recording secretary. III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE President Feely led the Pledge of Allegiance and requested a moment of silence to honor all fallen firefighters. IV. PRESENTATION Congressman Perlmutter and President Feely presented Chief Lombardi and Division Chief Fey with their Executive Fire Officer certificates. V. RESCUE 4 Lieutenant Frainier explained that Rescue 4 was the only FDNY rescue rig that survived 9/11. A group of Chicago firefighters purchased Rescue 4 from salvage, repaired and restored it, and it is traveling the country to Educate, Honor and Remember 9/11. 1
WMFR will be housing Rescue 4 for two months and it will be taken to local events, including the 9/11 Stair Climb at Red Rocks. The board took a short break to tour Rescue 4. VI. PUBLIC COMMENT President Feely confirmed that no one had signed up to address the board of directors at this time. VII. REVIEW OF MINUTES MOTION: It was moved by Jim Kullhem and seconded by Wendy Volmer to approve the minutes of the regular meeting of the board of directors dated July 17, 2012, as presented. The motion was voted upon and carried. Mike Munden abstained. VIII. REPORTS A. Report of the Fire Chief Chief Don Lombardi 1. Chief Lombardi reported on the recent event in support of Gina Braning and her fight against breast cancer. Local #1309, the West Metro Fire Rescue Family Support Network, and St. Anthony Breast Center teamed up in a head-shaving event that raised over $800. Command staff and Mr. Margotte attended the event, which is evidenced by their new hair styles. 2. Finance Division Update Ms. Gregory reviewed the June financial statements with the board. The board had no questions. Chief Lombardi reported that the 2013 budget process is underway, timelines are set, and the majority of budgets have been submitted. 3. Accreditation Update Chief Lombardi reported that the Commission on Fire Accreditation International held their accreditation hearings August 1-2, 2012, at the FRI Conference in Denver, and the Commission voted unanimously to accredit West Metro. West Metro is the eighth agency in the state of Colorado to become accredited, and one of less than 150 agencies world-wide. 4. ISO Update Chief Lombardi reviewed the ISO report with the board and explained why West Metro received a dual ISO rating of 3/9. The 3 rating is for the majority of the District, and the 9 rating is for the hog back areas. The next ISO rating will be in approximately ten years. 5. Board Retreat The consensus from the board is to hold the board retreat on Monday, September 10, 2012, from 4:00 to 10:00 p.m. 2
6. Staffing Update Chief Lombardi reported on the following staffing changes: a. Chief Doug Hutchinson - District 1, B Shift b. Chief Jeremy Metz - District 1, C Shift c. Chief Bruce Dikken EMS & Safety Division d. Chief Tony Wilkins District 3, B Shift e. Chief Mike Murphy Communications Division f. Chief Tom Richards District 2, B Shift g. Chief Keith Schneider District 1, A Shift h. Captain John Grothe Station 8, C Shift i. Captain Kevin Reichenbach Station 10, B Shift j. Captain Joe Passmore Station 14, B Shift k. Captain Jay Jackson Station 9, A Shift l. Captain Steve Abrams Station 15, A Shift m. Captain Steve Hildebrandt Training Division n. Lieutenant Andy Jensen Station 3 C Shift o. Lieutenant Dan Fahrney Station 11 C Shift 7. Emergency Manager Update Chief Lombardi reported that things are going better than expected for Chief Fey as the Jefferson County Emergency Manager. 8. National Night Out Chief Lombardi reported that West Metro is collaborating with Lakewood Police tonight in supporting Belmar s participation in the National Night Out. 9. Near Miss Investigation Update Chief Lombardi distributed a copy of a memo to Chief Rogers regarding directives based on recommendations made from the investigation of the near miss at the firefighter safety and survival training in March 2012. These directives have been put in place to ensure that West Metro delivers training to ensure the highest level and quality of training possible. B. Administration Deputy Chief Mark Krapf Deputy Chief Krapf gave a presentation on Jefferson County s recently implemented Smart911. This program is free to citizens and allows them to provide important safety information through a national safety database, including names and photos of family members, medical conditions, home addresses of mobile phone callers, and other rescue-related information. In an emergency, when the citizen calls 9-1-1, Smart911 delivers this information automatically to 9-1-1 call takers, which enhances response and supports improved incident outcomes. 3
C. Operations Deputy Chief Scott Rogers Deputy Chief Rogers gave a presentation on a recent structure fire, and reviewed call activity for the first six months of 2012 versus 2011. D. Life Safety Deputy Chief Bruce Kral 1. New Projects a. Chief Kral toured the NREL Energy Systems Integration Facilities with the general contractor today. b. The Target complex urban renewal project is moving forward with 323 apartment units, nine buildings and ten garages. c. Chief Kral met with the developers of the Green Gables Country Club they are still in the very preliminary stages. The greens are still being watered and people are still playing golf. 2. Updates a. Permit Update In 2011, West Metro processed 591 permits for $112,000. In 2012, 486 permits were processed for $138,000. The difference is 30 less sprinkler permits, 30 less fire alarm permits, and 50 less tenant improvement permits. b. Fire Bans The city of Lakewood Communications is very interested in having West Metro participate in the city of Lakewood starting to issue fire bans. 3. On-going Investigations a. 4660 S. Wright Way ended up being a kitchen fire with a legal marijuana grow house in the basement. b. Two days after the Aurora theater shooting, there was a response to a pipe bomb at Rampart Range Road and Waterton Canyon Road. The pipe bomb was blown up, there was no evidence and there were no suspects. c. Captain Keith Dix was the subject matter expert who responded to questions for the article in Sunday s paper about exiting theaters. 4
E. Other Matters F. Report of Legal Counsel Dick Lyons, Esq. Mr. Lyons reported that the EEOC issued its finding of no discrimination and its right to sue letter to Traci Miller, the former employee of the District, and that no suit was filed within that 90 days. The federal government usually defers to the state in these cases because they have concurrent jurisdiction. In this particular instance, the federal government did not issue their letter and so the state 90 day period expired. The plaintiff s attorney, however, went to the federal government and asked them to issue their letter, which they did. This means that the 90 day period to file suit starts again. G. Report of the President President Pam Feely H. Treasurer s Report President Pam Feely Approval of May 31, 2012 Financial Statements MOTION: It was moved by Randy McConnell and seconded by Wendy Volmer to accept the May 31, 2012, financial statements. The motion was voted upon and carried. I. Report of the Union Lieutenant Mike Frainier J. Report of Civil Service Committee Secretary Joe Margotte Mr. Margotte reported that the next Civil Service Committee meeting will be held Thursday, August 9, 2012. K. Report of the Health Trust Board Vice President Mike Munden Mr. Munden reported that the Health Trust Committee would like to streamline the claims approval process for all medical claims. Plan year anniversary changes resulting from health care reform will not be effective until January 1, 2013, at renewal. The Health Trust is working toward an 80% employer/20% employee cost share on prescription coverage. The claims year-to-date are approximately $3.2 million, up 9% from last year, which is 106% of expected claims combined. The Health Trust audit has not been completed yet. 5
IX. OLD BUSINESS A. Assistant Chief Promotions Chief Lombardi MOTION: It was moved by Randy McConnell and seconded by Jim Kullhem to promote Jeremy Metz and Doug Hutchinson to the rank of assistant chief effective July 13, 2012. The motion was voted upon and carried. B. Captain Promotions Chief Lombardi MOTION: It was moved by Mike Munden and seconded by Randy McConnell to promote Kevin Reichenbach to the rank of captain effective May 1, 2012, and Joseph Passmore to the rank of captain effective July 2, 2012. The motion was voted upon and carried. C. Lieutenant Promotions Chief Lombardi MOTION: It was moved by Wendy Volmer and seconded by Joe Margotte to promote Andy Jensen to the rank of lieutenant effective May 1, 2012, and Dan Fahrney to the rank of lieutenant effective July 2, 2012. The motion was voted upon and carried. D. Resolution #2012-3 Adoption of the 2012 International Fire Code Deputy Chief Kral MOTION: It was moved by Jim Kullhem and seconded by Randy McConnell to approve the adoption of the 2012 edition of the International Fire Code with amendments as described in Resolution 2012-3. The motion was voted upon and carried. X. NEW BUSINESS XI. BOARD BRIEFS XII. OTHER MATTERS 6
XIII. EXECUTIVE SESSION MOTION: At 9:35 p.m., it was moved by Mike Munden and seconded by Randy McConnell to enter into an Executive Session pursuant to C.R.S. Section 24-6-402(4)(f), for purposes of discussing the dispatch personnel and the division chief personnel matter. The motion was voted upon and carried. MOTION: At 9:57 p.m., it was moved by Randy McConnell and seconded by Wendy Volmer to reconvene the August 7, 2012, meeting of the West Metro Fire Protection District board of directors. The motion was voted upon and carried. President Feely announced that during the Executive Session no votes were taken, nor were any motions made. XIV. ADJOURNMENT MOTION: There being no further business to be presented it was moved by Randy McConnell and seconded by Wendy Volmer to adjourn the regular meeting of the West Metro Fire Protection District board of directors. The motion was voted upon and carried. The meeting adjourned at 9:58 p.m. Recording Secretary: /s/s/ Kim Adams /s/ Joe Margotte 7