NOTICE INVITING TENDER (NIT) OPEN TENDER NOTICE(Two Cover System) DT.26.09.2016 1.0 INVITATION Sealed Tenders in the prescribed form are invited towards the description of work given in the "Tender Details" below by the Chief General Manager / Mine-II & EXPN. 2.0 TENDER DETAILS SL Tender No. Cost of E.M.D PQ Value No Tender(Rs) (Rs.) (Lakhs) 1 CGM/MII/G&D/OT-78/2016-17 SAP Schedule No : 80101251 3,000.00 37,000.00 5.82 Name of the Work :Mine-II - Non AMC - Non short term - Carrying out the overhauling of submersible pumpsets 1000/500 GPM by supplying required man power for executing the work during 2016-17 at PRY, M-II as directed by NLC officials. Time Schedule : One year from the date of LOI. 3.0 QUALIFYING REQUIREMENTS 1) The Bidder should have executed any work for a value not less than Rs.5.82 Lakhs in a single agreement in the name of the bidder or in the name of the firm / in the name of any one of the Partners in case of Partnership Firm, within the last five years from the original scheduled date of opening of Technical Cover (Part-I) in any Government / Governmnt undertaking / Quasi Government / PSU / Public Limited Company. 2) Documentary evidence for the above Qualifying Requirement(s) shall be enclosed in Part-I Technical cover. 4.0 PRESCRIBED TENDER FORMAT: 4.1 Sealed tender shall be submitted in the prescribed format which can be collected from the office of the Chief General Manager / Mine-II during office hours from 27.09.2016 to 17.10.2016 on payment of the cost of tender document as given in the table above by Demand Draft / Pay order / Banker's cheque drawn in favour of Neyveli lignite Corporation Ltd., payable at Neyveli or by e-paymant mode with details of bank account as in 6.1. The tender document cost in the form cash will not be accepted. 4.2 The Tender Documents, if required by post, by any Bidder, he shall send a request letter with a Demand Draft towards the cost of the Tender Documents and adding Rs.50/-(Rupees Fifty only) towards postal expenses.such Documents sent by Post shall be at the risk of Page:1 of 6
the tenderer. 4.3 Sale period of Tender Document is from 27.09.2016 during working hours and upto 15:30:00 hours on 17.10.2016. 4.4 Tenders shall be kept valid for 90 days from the date set for Tender opening. 4.5 However if any extension of validity is called for, the Bidder shall extend the same. 5.0 NON TRANSFERABILITY The Tender Documents so purchased shall not be transferable and the amount remitted towards cost of Tender Documents shall not on any account be refunded under any circumstances. 6.0 EARNEST MONEY DEPOSIT (EMD) 6.1 The Earnest Money Deposit as given in Tender Details is to be submitted along with the tender. The Earnest Money so deposited shall not bear any interest. Mode of furnishing Earenst Money Deposit: The amount specified in the Notice Inviting Tender can be furnished in the form of Demand Draft/Bankers Cheque or Pay Order drawn in favor of Director(Finance) of Neyveli Lignite Corporation Ltd.,on any Bank in Neyveli or payable at par by a Bank in Neyveli. Remittance of Earnest Money Deposit by Cash shall not be entertained; instead bidders may choose remittance of EMD into NLC's Account through e-payment mode and enclose the vouchers along with the documents which shall be verified by Accounts Centre. BANK ACCOUNT DETAILS FOR E-PAYMENT 1) Party Name : Neyveli Lignite Corporation Ltd. Account Centre/ Mine-II & EXPN. 2) NLC Bank Account No : 00000010895129180 3) Type of Account : Current Account 4) Name of the Bank : State Bank of India 5) Name of the Branch : Block-2, Neyveli 607801 with Address Tamil Nadu 6) Branch Code : 00958 7) IFSC CODE (NEFT/RTGS) : SBIN0000958 8) Telephone No. of the Bank : 04142-255334, 252508 9) Email ID of the Bank : sbi.00958@sbi.co.in The Earnest Money Deposit can also be furnished in the form of an Irrevocable Bank Guarantee from any Nationalized /Scheduled Bank in India, with validity of 120 days, which should be in Rs.80/- stamp paper. The Bank Guarantee if submitted against Earnest Money Deposit shall be subject to verification with the bank which issued it. The BG shall be got extended suitably, whenever required. 6.2 The Tenders submitted with the Earnest Money Deposit not in the aforesaid manner shall be summarily rejected. Also, any Tender submitted without the Earnest Money or submitted with part amount or any request to adjust it in any other bills or seeking exemption, shall be summarily rejected, unless otherwise specified. 7.0 SUBMISSION OF TENDER AND OPENING: 7.1 The tenderer shall submit sealed tenders in a single sealed cover namely MAIN COVER, consisting of two inner sealed covers as Technical Cover (Part-I) and Price Cover (Part-II) superscribing tender reference and description of work.any tender not received in Page:2 of 6
separate Part-I & Part-II covers will summarily be rejected. 7.2 The Tenders signed in all pages with date shall be submitted as described in para 7.1 above,duly sealed with inscription on the top with Tender No. Opening Date & Opening Time and addressed to The Dy. General Manager / Tech. / Mine-II Administrative office, Mine-II & EXPN., Neyveli Lignite Corporation Limited, Neyveli 607 802. The address of the Tenderer shall be indicated on the Left hand bottom of the sealed envelopes( in all the 3 covers ) clearly and dropped in the Tender Box kept in the office before the time fixed. 7.3 The closing of Tender Box / Time upto which the Tender shall be dropped is 15:00:00 hours on 18.10.2016 7.4 The opening of Tenders / Tender Box is 15:30:00 hours on 18.10.2016. 7.5 The Tenders so submitted shall be opened in the presence of the Tenderer or his authorized representative(with authorization letter), not exceeding one person from each bidder. 7.6 NLC shall not be responsible for any delay / loss in receipt of the Tender which is sent through post / courier. 7.7 TECHNICAL COVER PART-I only will be opened on the due date and time. The date and time of opening of Price Cover (Part-II) shall be intimated only to the tenderers qualified for the work. Technical Cover (Part-I) should contain EMD, Documentary evidence for pre-qualification requirements, special conditions / techno commercial conditions if any etc. and the tender terms and conditions booklet duly signed. Any bid without EMD and proper documentary evidence for pre-qualification requirements will summarily be rejected, without seeking any clarifications from the bidders. Original documents shall be submitted on demand for verification. Price Cover (Part-II) should contain only the original tender schedule with price quoted, both in figures and words, duly signed. Price shall be quoted for NLC site of work basis and shall be in the NLC format only. NLC reserves its right to reject such bid which are not in conformity with the above requirement. 7.8 Due to Administrative reasons,if the tender(part-i Cover) could not be opened on the Scheduled date,the revised date of opening will be initimated later to those who have responded. 8.0 OTHERS: 8.1 The Tenders submitted late shall not be accepted and shall be rejected. 8.2 The Tenderer shall sign all the pages of the Tender Documents. 8.3 If the date of submission of Tender is later declared as a Page:3 of 6
holiday, tender can be submitted on the next working day and the Tender Box will be kept opened on the next working day. 8.4 Neyveli Lignite Corporation Ltd., reserves the right to reject any or all bids received or cancel the Tender, without assigning any reason. 8.5 Neyveli Lignite Corporation Ltd., shall not entertain any claim on account of preparation of tenders. 8.6 The Tenderer shall produce an attested copy of the License obtained from the Licensing authority, wherever applicable and considered necessary,failing which the Tender shall be rejected. 8.7 The quantum of work mentioned in the schedule is only an indication of the probable quantity that may have to be done during currency of this contract. The corporation reserves the right to increase or decrease the quantum of work to suit the site requirements and exigencies and the contractor shall execute the work on the same terms and conditions and rate through out the period of the contract. 8.8 Work Order / Agreement copy is not sufficient. Copy of the work completion certificate must be enclosed. Original work completion certificate has to be produced if demanded. 8.9 Residential accommodation may not be provided by the corporation in lieu of this contract. 8.10 If the tenderer is a partnership firm and if there is any reconstitution of the partnership during the contract period, the same shall be intimated to NLC immediately along with copy of reconstitution deed. Otherwise the contract will be liable for termination at the risk & costof the contractor. Copy of the partnership deed is to be enclosed along with bid documents. 8.11 Forfeiture of Earnest Money Deposit - The Earnest Money Deposit can be encashed if the Tenderer withdraws his Tender proposals / modifies / changes / alters / impairs/ derogates the Tender proposal on his own after the first cover is opened or within the subsistence of the validity period of offer or fails to accept the Letter of Award issued by NLC or fails to submit Security Deposit or fails to turn-up and execute contract agreement or fails to commence the work as per LOA. Such bidders will be suspended / banned / blacklisted subject to action as may be deemed fit. In case of unilateral revision or withdrawl of offer by the bidder as above, shall also result in rejection of bid without notice. If NLC has any authentic information about the intending Tenderer having formed a Cartel / submitted Non-earnest Bids, the Tender will be cancelled and the Earnest Money Deposit of all the Tenderer shall be forfeited, besides initiating actions like suspension / banning / blacklisting as may be deemed fit. 8.12 The performance certificates and other documents related to pre-qualification furnished by the tenderer along with the bid are liable to verification on authenticity. If any of the above certificates / documents are found to be forged/bogus his/their offer will be summarily rejected. In addition, the EMD furnished by Page:4 of 6
him/them will be forfeited and he/they will be blacklisted. 8.13 If the tenderer is a partnership firm, the partner on whose pre-qualification, the work was awarded shall not withdraw from partnership till the satisfactory completion of work in case they happened to be the successful bidder. 8.14 The Contractor should not sub-contract the work back to back. 8.15 If tender documents are downloaded from NLC website (www.nlcindia.com), cost of tender documents should be remitted at the time of tendering in Part-I/Technical Cover by Demand Draft favoring of Director/Finance/NLC Limited,Neyveli.Payable at Neyveli from any Nationalised Bank.If the Demand Draft is not enclosed in Part-I Technical Cover,the offer will summarily be rejected. 8.16 Tenderers who are downloading the tender documents from website are advised to visit the website frequently, for noting the corrigendum, if any, issued subsequently with regard to above tenders, till the last date for sale of tender documents. 8.17 The firms registered with NSIC/covered under MSMED Act 2006 /MSME are exempted from furnishing Bid Guarantee, Cost of Tender Documents provided that such micro/small scale units are registered under single point registration scheme of NSIC/covered under MSMED Act 2006/MSME and are valid on the scheduled date of tender opening and the product range (OR) services mentioned in the certificate is the same or similar to this tender requirements. The copies of NSIC certificates or other certificates issued by the Competent Authority prescribed under the MSMED Act 2006 duly attested by any Notary Public (or) Gazetted officers (or) Practicing Chartered Accountant with seal and date shall only be accepted. 8.17 If the Quarters address under NLC control is indicated as (a) "Communication Address" in the NSIC certificate furnished by the tenderer, this will be accepted. But if it (Quarters Address under NLC Control) is mentioned as "Factory Address", the NSIC certificate will be rejected. 8.18 If it happens to be a single tender on the scheduled date of tender opening, the same will be opened on the same scheduled date and time of opening. 9.1 Assessing of five years period: i)if the period of completion of the work executed or the year in which the work was executed by the tenderer falls within the 5 years period prescribed in the P.Q. clause the total value of the work executed in that agreement shall be considered for P.Q. value. Similarly even if only part of the completion period is within last 5 years, total value of work executed in that agreement/ contract shall be considered for,p.q. value. ii)if the period of work is not mentioned in the documentary Page:5 of 6
evidence submitted by the tenderer, the year of work indicated in the document will be considered as financial year. iii) For the purpose of evaluation, the completed contract value will be taken into consideration and not the agreement value. In case the contract is not completed in full and if the payment made for the portion of work executed satisfies the P.Q. value, the same will be considered. 9.2 If a partnership firm has come into existence either for the first time,or is reconstituted by inducting a new partner during the period between the issue of NIT and before opening of part-i (Technical Bid) and furnishes the PQ of any one of partners of newly constituted firm or PQ of newly inducted partner for that particular tender,the offer of such firm will not be considered and will be rejected. 9.3 Any partnership firm which has not furnished the certificate issued by the Registrar of Firm for Firm Registration/ Firm Reconstitution as the case may be, along with the part-i(technical Bid) their offer is liable for rejection. 9.4 If authorized person/ signatory is signing the tender documents on behalf of the firm, copy of letter of authorization issued by the authorized body of the tenderer shall be enclosed along with Part-I Technical Bid). Otherwise the offer will be rejected without asking any clarification on this. 9.5 If a bidder is represented by an authorized representative/agent/power of Attorney holder, such authorized representative, agent etc shall not sign and submit any other bids in his Personal behalf or by representing any other bidders. If more than one bid are received from any person in his personal capacity and / or representative capacity, all such tenders will entail in rejection. For Neyveli Lignite Corporation Ltd., -sd/- Dy. General Manager /Tech /Mine - II Page:6 of 6