The Lakes College Community Association Minutes Date: November 15 th 2017 Time: 8.45am 9.45am Attachments: Attendees List Principals Report Funding Request No. Agenda item Notes Motions Action 1 Welcome Rebecca Kikkert opened the meeting and thanked all in attendance Apologies received from Barbara Harris and Sue Brookes RK explained the reasoning behind combining of the monthly CPR and TLCCA meeting as both meetings fell on the same date and both agendas had similar items to cover off RK introduced herself as the new TLCCA President and her Executive Team of Lee-Ann Williams (Vice President), Kristina Petho (Secretary) and Julie Margaglione (Treasurer) RK introduced her vision for the TLCCA as being Funraising as opposed to Fundraising
2 Official bits Funding completed of marquees 8 4 houses funding previously approved 3 Confirmation of previous minutes 4 Business arising from previous minutes Funding completed for sound equipment - 1 x headset purchase underway Motion to confirm the minutes from the last meeting are true account of the meeting Constitutional update finalisation in progress/user friendly/new updated constitution will be attached to the next meeting agenda Funding requests BBQ and Seniors Room BBQ x 2 a couple of options require investigation. Option 1: By 2 x great quality BBQ s at a total cost of $4k Option 2: Maintenance Staff build 2 x steady trolleys to house cheaper BBQ s Seconded by Lee-Ann Williams Motion passed Motion held off until further investigations and discussion with Maintenance Staff occur Action: RK to obtain copy of amended constitution from Andrew Rowland Action: Exec Committee to meet with Maintenance staff to discuss best options 5 Principal s Report Senior s Room furnishings Proposal received for $4k to supply soft furnishings. Motion made to allow $4k and exact furnishing requirements will be confirmed Principal s report attached In addition to report Simon Armstrong made mention that he is very happy with the positive response to the proposal of alternate evening and morning TLCCA meetings Year 10 at TLC will be 3 stream in 2018 The Strategic Vision for TLC will be available Jan/Feb 2018 Seconded by Lee-Ann Williams Action: JM to release funds to allow for purchase of soft furnishings
6 Treasure s Update 7 Upcoming Events 8 Proposed events for 2018 Julie Margaglione requested that we present a funding proposal one meeting then seek a vote at the next meeting.discussion followed. RK suggested we receive all funding requests to the Executive committee a week before each meeting date so that the funding requests don t drag on between monthly meetings Decision made to skip Treasure s report. In summary Balance of TLCCA account @ 2016 $50k (Julie explained that we had minimal fund raising) balance of TLCAA account @ today (15/11) $28k - $30k Night of Celebrations 23 rd November 2017 - Cooking sausages from 4pm onwards, all assistance is appreciated Launch Day (10am 5pm) 19 th Jan 2018 - Launch day occurs the week before school commences for 2018. The TLCCA has been asked to be represented to assist with creating community and promote the TLCCA, seeking parent assistance Trivia Night - Scott Johnson will be handing over to Richard Sanderson as Quiz Master, theme will be Commonwealth Games - Social Event Athletics Carnival Senior and Junior - Catering fundraiser (also dependant on the development of the new school ovals they should be ready for the carnivals) Mothers and Fathers Day fundraisers - To be operated as per previous years, further information to be provided closer to the time Seconded by Kristina Petho
Fun Run - Still undecided if it goes ahead because of difficulty in getting the volunteer numbers required - It is a difficult job for one person to organise the entire event - Proposed date 12 th Aug 2018 (TBC) - Christine suggested the date of 24/6 as a suitable weekend in the Runners Calendar discussion around that date clashing with school holidays - Exec Committee are tentatively happy for the Fun Run to take place but the formal decision will not be made until early 2018 9 New initiatives Morning/Evening meetings - Propose to keep alternate morning/alternate evening meetings with the proposal of Online attendance for evening meetings Name change proposal: Friends of TLC - RK has motioned for a user friendly name of Friends of TLC, maybe incorporate the word Family or P&C?? - Suggest a poll on the FB page to vote on a name - Decision to be made in the New Year/next meeting Cook book - Cookbook idea presented to create a book to launch in conjunction with Mult-Cultural Day - Cook book committee will be gathered - Launch in Octobe 2018
10 General business 11 Date of next general meeting - Suggestion by Farrah to refer to a previous cookbook gifted to Mrs Curtis in a previous year for ideas/suggestions New parents Welcome to TLC Community - Idea presented of a wine and cheese evening or morning coffee on the 3 rd week in of each term Recycling collection point (cans and bottles July 2018 - Will discuss closer to the time (2018) RK has motioned that we formally acknowledge and thank Corrinne Britz who has been solely operating the Second Hand Uniform Shop for the past 3 years with the presentation of a $100 Westfield Gift Voucher Proposed 7pm 21 st February 2018 Seconded by Julie Margaglione Action: JM to release funds to allow for purchase of voucher