NATIONAL PARLIAMENT OF PNG 9 th Committee Chairs Program 22-26 October 2012 The Speaker of the National the Hon. Theo Zurenuoc, MP has invited the Centre for Democratic Institutions (CDI) to deliver a program of support to ary Committee Chairs and Deputy Chairs appointed to permanent and referral committees of the 9th. The following 31 committees have been established and Chairs, Deputy Chairs and members appointed accordingly. Permanent committees 1. Appointments 2. Broadcasting Of ary Proceedings 3. Constitutional Laws Acts & Subordinate Legislations 4. Culture & Tourism 5. Economic Affairs 6. Emergency 7. Foreign Affairs & Defence 8. Law & Order 9. Legislation 10. National 11. Pensions & Retirement Benefits 12. Plans & Estimates 13. Private Business 14. Privileges 15. Public Accounts 16. Public Works 17. Standing Orders Referral committees 1. Administrative Services 2. Communications 3. Discipline Services 4. Education 5. Finance 6. Foreign Affairs & Trade 7. Health & Family Welfare 8. Industry & Industrial Relations 9. Inter-Government Relations 10. Justice 11. Lands & Environment 12. Minerals & Energy 13. Primary Resources 14. Transport & Civil Aviation Page1
Program Goal To contribute to the restoration of by increasing the capacity of parliamentary committees to fulfill their accountability and review responsibilities. Program Outcome By the end of the program participants will have an increased understanding of how effective committees work and how they can lead and motivate their committees to fulfill their responsibilities. Program Objectives 1. Participants develop a common understanding of: Why parliament has committees; How committees work (process and procedures); How effective committees impact and make the more effective; Roles and responsibilities of Committee Chairs, members and staff. 2. Chairs and Deputies Chairs of selected committees develop work plans for the period to December 2013. Delivery Strategy The Program will involve a full day workshop for all Committee Chairs and Deputy Chairs on Monday 22 October 2012. As part of a continuing program of support, committee chairs will then be invited to participate in a work planning session (1.5 hours) on: Tuesday 23 October 2012 ; or Wednesday 24 October 2012; and Thursday 25 October 2012. Page2
Participation and resources Host Convenor Resource persons Participants Hon. Theo Zurenuoc, MP. Speaker of the National Mr. Warren Cahill Mr. Simon Ila, Acting Clerk of the National Mr. Grant Harrison, CDI Deputy Director Ms Bronwen Harvey, CDI Program Manager (Training) Mr. John Varey, CDI Research Officer Mr Michael Crandon, Committee Chair, QLD Mr. Rob Hansen, Committee Secretary, QLD Mr. Lawrence Daveona, Acting Deputy Clerk, PNG Mr. Repe Rambe, Committee Secretary, PAC, PNG Mr. Joe Warau, Acting Director Committees, PNG Mr. Michael Kunjil, Acting Deputy Director Committees, PNG Mr. Werner Cohill, Committee Secretary, PNG Mrs. Deborah Kanu, Administrative Assistant Committees, PNG Mr. John Moore, Assistant Committee Secretary, PNG Mr. Jonathan Rambi, Research Officer, PAC, PNG Mrs Cecily Thahu, Administrative Assistant, PAC, PNG 39 Committee Chairs and Deputy Chairs Page3
Summary Program Date Time Activities Location Participants 8:30 am 4:00 pm Workshop on effective State Function Room, parliamentary committees 1 st floor, C Block Monday 22 October Tuesday 23 October Wednesday 24 October Thursday 25 October Session 1: 8:00 am 9:30 am [Working breakfast] Session 2: 8:00 am 9:30 am [Working breakfast] Session 3: 8:00 am 9:30 am [Working breakfast] Committee work planning Private Dining Room Ground Floor, C Block Committee work planning Private Dining Room Ground Floor, C Block Committee work planning Private Dining Room Ground Floor, C Block Chairs and Deputy Chairs of 31 committees, Committee staff, Clerk of Chairs, Deputy Chairs and members of: Committee/s to be determined Chairs, Deputy Chairs and members of: Committee/s to be determined Chairs, Deputy Chairs and members of: Committee/s to be determined Page4
Detailed Program: Workshop on effective parliamentary committees Monday 22 October 2012, State Function Room Time Activity or session Scope and Objectives Presenters 8:30 am Refreshments 8:55 am Honourable Members and Presenters take seats MC Ms. Bronwen Harvey, CDI 9:00 am Opening Prayer Mr David Simoi, President, ary Services Christian Fellowship 9:05 am Welcome The Hon. Theo Zurenuoc, Speaker of the National 9:15 am Introductory remarks and overview of the Program 9:30 am Session 1: Why has committees 10:15 Morning tea Participants develop an understanding of the origins and function of committees within a Westminster model Mr. Simon Ila, Acting Clerk of the National Mr Warren Cahill, Convenor Mr Warren Cahill, Convenor Page5
Time Activity or session Scope and Objectives Presenters 10:30 am Session 2: How do Committees work? Participants develop a common understanding of how committees work effectively (process and procedures) Mr. Warren Cahill Mr. Hansen (Committee Secretary, QLD). 11.30 am Session 3: The Impact of Committees: Successes and Challenges 12.30 pm Lunch Participants develop a common understanding of how effective committees make more effective. Mr. Warren Cahill Mr. Crandon (Committee Chair, QLD) Mr. Hansen 1.30 pm Session 4: The role of the Chair Participants develop a common understanding of their role as Chairs in committee effectiveness. Mr. Warren Cahill (Presenter and moderator) Mr. Crandon Mr. Warau and Mr. Kunjil, Committee Secretaries - PNG 2:15 pm Session 5: Supporting the Chair and committee members - the role of the secretariat Participants develop a common understanding of the role of the committee secretariat and how it supports the Chair and the committee to fulfill their respective responsibilities effectively. Mr. Warren Cahill (Presenter and moderator) Mr. Crandon Mr. Warau Mr. Kunjil Mr. Hansen Page6
Time Activity or session Scope and Objectives Presenters 3:00 Afternoon Tea 3:15 Session 6: Building effective committees for the 9th : Challenges and solutions Participants outline how the committees of the PNG can increase their capacity to fulfill their accountability and review functions during the 9th. Ms. Bronwen Harvey 4:15 pm Program wrap up and way forward. Ms. Bronwen Harvey 4:25 pm Closing remarks. Mr. Grant Harrison, Deputy Director CDI Page7