Meeting called to order at 9:12 a.m. THSBOA Basketball Board Meeting Saturday and Sunday August 17-18, 2013 UIL Building, 1701 Manor Rd., Austin, TX 78621 Minutes A. Welcome and Introduction: Those present: Ron Mayfield, Bay Area; Tim Stone, Paris; Jim McDaniel, North Texas; Don Patty (serving on executive committee for Shannon Hart), Wichita Falls; Lawrence Wren, Temple; Jon Mies, College Station; Kevin Smotherman, Proxy, Fort Worth; Tony Burley, Dallas; Kelly Copeland, Lubbock; Cleveland Lane, Gulf Coast; Alton McCormick, State Rules Interpreter (non- voting); James Batiste, Ex Officio, Proxy for El Paso, Houston; David Allen, Financial Advisor (non- voting); John Rogers, Austin; Dean Belcher, Commerce; Bill Carter, Houston; Bob Test; South Texas; Don Wenzel, Waco; Greg Garrett, Beaumont; James Moye, Longview; Ron Brown, Permian Basin; Rick Land, Stephen F. Austin; Kenneth Williams, Ellis County; Don Johnson, Beeville; Shane Reynolds, San Antonio; Lawrence Heatley, Corpus Christi; John Beasley, Kaufman County; Jose Villafranca, Abilene; James Allen, Ex- Officio (non- voting). Mr. Timmons welcomes the board. Remember that discussions regarding committee items need to happen today. Sunday is the day votes will be taken. B. Legal Update: 1775 passed. Committee reports will attempt to address some of the changes that will take place because of the new legislation. Roles and responsibilities of board representatives: Board reps should consult one another regarding any questions they may have. If you cannot solve the issue call Kelly Copeland. He will then reach Alton or the UIL as needed to get your answer. If you are going to officiate UIL basketball member school games in the state of Texas you must belong to a UIL recognized chapter and must be registered. Tony Timmons office will put out a list of official recognized chapters in the near future. The only chapters currently recognized are the chapters that already exist. The creation of a chapter must be approved by the UIL before any UIL games can be officiated by the group. Background checks. Fee increase may need to be considered to cover the cost of background checks. $5 per official is the fee for background checks. All officials must register (JH, Sub- varsity) to officiate in Texas. The law says you must submit to a background check, it does not say a background check must be done. OCP will become part of the registration process for THSBOA officials. You must pass the OCP before registration can be completed. The OCP program is being updated and changed and will be available in January 2014. All questions associated with OCP itself will be removed. Questions will relate and pertain to 1204 and other rule items. You will be unable to pay your registration dues until you pass OCP. OCP not required for the 2013-14 school year. 1
If an official does not want to register with the state (UIL) they will not officiate in Texas. Fee schedule that was passed and approved in 2010 is now in place. All THSBOA chapters will use the Metro Plan for mileage as agreed during the postseason April 2013 board meeting. This decision has been applauded by AD s and Superintendents around the state. Volleyball has decided to use Non- Metro mileage reimbursement for most of their large cities (Dallas, Houston, Austin) and the schools (AD s and superintendents) are not pleased with this choice. The Metro plan allows the school administrators to prepare an accurate budget. Even under the Metro plan if an official drives further than 75 miles from their Registration address they will receive a $15 meal reimbursement even if the game is at a $12 campus. Chapters cannot incorporate any reimbursements for travel into the fee for a tournament game. No school is REQUIRED to pay mileage for tournaments. No riders fees will be paid until at least three cars are paid mileage. Under the metro setting you have the option, as a chapter, to bring a school into a ring. For example: If a school is 42 miles from the center point, the chapter can make the school an 18 dollar campus. You can move any school INTO a lower ring, you just cannot move a school out of a ring into a higher ring. Mr. Timmons will support any chapter who choses to leave a campus outside the 40 mile ring even if it is only 400 feet outside. He wishes the board will use common sense to decide what is best for the school and the chapters. Center points can change if the established point is not best for a chapter. Mr. Timmons must be consulted to discuss changing a center point. Rogue chapters: All officials who officiate games in Texas Must register with THSBOA state registration thru Arbiter or with TASO. Chapters will set parameters for officials who have officiated JH games for years (what they need to pay for local dues, meeting attendance, etc.) and advise them on registration. Arbiter is working on allowing local dues to be collected during registration with funds going to two different accounts THSBOA and local bank for chapter. This will be an option during the 2014-15 school year. Bill Carter asks if checks for registration can be taken instead of requiring officials to pay online. The board responds: NO OFFICIALS WILL BE ALLOW TO REGISTER WITHOUT USING THE ONLINE SYSTEM. C. UIL Report: State Tournament Selections (Review): Critique of the evaluation process has been posted on the Arbiter basketball page under the Sports tab. Board members please read it. 2
The evaluation system at state is working. Both Sam Tipton (TGCA) and Rick Shirley (THSCA) agree that the evaluation system works and they appreciate coaches critiques being included in the process. Creation of a state evaluation team: The team will consist of individuals who will be selected to evaluate at the state tournament. The people on the evaluation team will have evaluation experience. Evaluating 12 games over two days is difficult. The Evaluation Committee will work with the UIL office to select individuals for this team. This will help with the possible conflict of interest problems with chapters officiating at state. Two different groups of evaluators will be chosen, one team for Girls, one team for Boys. The team will not consist of only THSBOA board members. The evaluation committee will be instrumental in this process. Two Female state tournament officials will be selected to officiate the Boys State Tournament in 2014. Mr. Timmons asks the board to email names to him before the season begins if they have any females to be considered for Boys state in 2014. Mr. Timmons will discuss his choices with the board rep from that chapter before lists are due the UIL office in December 9, 2013 at noon. Evaluations at regional games: Selections for final games at regional tournaments will continue to be made from the state office by Mr. Timmons at this time. Whistles have been ordered for the state tournament. Referee magazine will come to Texas for the three days of the Boys Basketball state tournament to see the evaluation/crew process and will write an article for the magazine. Texas is the only state in the nation who uses the crew concept at the state tournament. The President of the NBA said at the NASO Summit that the NBA is looking at going to a playoff crew concept for the NBA in the future. Arbiter Administrative Access/Chapter Profile page: Please keep up with the chapter profile page for your chapter. It is the responsibility of the board rep to keep up with the profile can be found under DETAIL tab on Arbiter. Schools tab will be opened for Swimming/Diving this year. This will allow us to test the tab before ALL officials will be listed there. Once you ve registered for one sport the background check and OCP will be done so the official will not have to pay for a second background check when registering for basketball if they previously registered for volleyball or football. No official can officiate any regular season game without first being registered. Training can be done before registration but they will have no insurance before they are registered. Any pay sheet that is turned into a school that does not honor 1204 will not be tolerated. After being reported to the UIL the chapter has 15 days to implement punishment. Incident Reporting and Online Scratch form: Chapters must use the online scratch system. No scratches should be honored if they are not put into the online system. 3
PPO: the process will be clean for the first time in 2013-14. After taking a PPO test (Part I, Part II and 3- man) and making 90% or above, the official will then be locked out of the test even if they have more times to take the test available. This will supply accuracy to the PPO Ranking for the first time since implementation. Part II test will be available to be taken 4 times until a score of 92% or above is achieved. Any playoff (post season) assignments must be filled with PPO eligible officials. Any bylaw questions need to be directed to John Beasley in the future. Note: when an official registers it will be the next day before testing is available. D. Board Committee Reports: Evaluation and Recruitment Committee (Copeland): State Evaluation committee: There will be board members and non- board members on the permanent evaluation team. Kelly Copeland asks that any board member who wants to be placed on the permanent list send a resume to him. Kelly would like to have as much input in the process as possible. Resume should include officiating and evaluation experience. Please send list of any evaluators in your chapter to Michael Sanchez as soon as possible. Online evaluation system: It is absolutely necessary for coaches around the state use the online evaluation system. Please encourage your coaches to use the system. More online evaluations by Board Representatives need to be completed. You receive badges, use them. Education Committee (Lane): Burley: Proposes an amendment to the bylaws for a grant or scholarship system. This scholarship award will help chapters pay for education, recruitment, retention and possible advertising. Would take PPO rankings using the highest 1/5 of the list. Award would be given to the top 5 chapters. The award would be $3 per registered official. This would be a three year award. The chapters who receive the scholarship the first year would not be eligible for the next two years. Jon Mies suggests that a minimum and maximum amount be established to help smaller chapter such as Beeville. Suggestion of Min $500 max $1500? Must be used by the chapter for education, recruitment and/or retention. You must submit a list of how your chapter spent the funds to be considered again (after 3 years) dates, items, etc. Dean Belcher: NASO summit report: this was a very educational experience. Assigner session was interesting. The parameters they use to assign are staggering. Officials need to be warned about using social media. Anything posted cannot be retracted. 4
Alton McCormick asks the board to consider sending more board members to the Summit next year as we prepare for the San Antonio NASO 2016 Summit. In 2015 the Summit will take place in St. Louis MO. The 2014 NASO Summit will take place in Albuquerque NM. The board will think about how many representatives to send to this Summit. This item will be placed on the agenda discussed at the postseason meeting. Cleveland Lane: the Education Committee has received several videos on 2- man mechanics and will be working on making a video to educate officials. Chapter Committee (Villafranca): Online Playoff Assignments: The chapters secretary needs to make the assignments for games instead of allowing the coach to choose specific officials. Please have your assignment secretaries direct coaches to use the online form for all playoff games. The board is considering having all playoff games go through the online system for officials assignments. Rules and Policy Committee (Beasley): John Beasley to send bylaws (and amendments) to Cheridah at the UIL to post on the basketball page. Amendments are posted on the Arbiter Site (basketball page). Vote will take place tomorrow. The Committee discussed the term limits of the executive committee. They discussed having a two- year term for Executive Committee members. The two- year term limit supersedes the local replacement of a board representative. Committee will discuss tonight to present tomorrow. Shane Reynolds: Requests that scratches be limited. Mr. Timmons coaches surveys will be considered in the decision if any limitations are agreed upon in the future. He asks the board to come up with a recommendation for the Legislative Council in June 2014 to limit scratches. If the board works with the coaches association the proposal has a much better chance of being approved by the Legislative Council and added to the UIL Constitution and Contest Rules. Officials should be allowed to wear grey or black and white stripe shirts. Will discuss in committee. Establishing operating procedures to be discussed in committee. Finance committee (Patty): Income statement in folders: Proposed budget. It appears that there is a large balance in the account. The Finance committee wants to keep as much as possible of the built up $200,000 in reserve for future needs. Extra $5 charge for background checks. Possible to raise regular dues from $75 to $85 will be discussed in committee. 5
Reynolds: new members only pay $50. Arbiter cannot allow two different dues amounts because they cannot monitor or police who is new and who is not. Best solution would be to allow discount at local level. E. Board Meeting Per Diem: Request brought up to paying a per diem to board representatives to attend the board meeting. Logo for THSBOA will be voted on from the 6 possible logos passed out at the meeting. Vote on Sunday. F. Rules Interpreter Report (McCormick): 2013-14 Rules changes. Can have electronic devices on sidelines and video tape a game but discourages any comments made by coaches with regard to the use of electronic devices to review and reference a recorded play to an official the official has two options. One, give the coach a warning OR give coach a technical foul. More enforcement of verbal profanity and sportsmanship needs to be stressed to chapter members. The all- star officiating went well. Everyone associated with the games were pleased. A Survey will be developed by the Executive Committee for members to comment on several items. Some items included on the survey will be regarding uniforms, how the metro plan is working, feedback on educational materials, etc. All board members are asked to send ideas for the survey to one of the executive committee members as soon as possible. Logo for THSBOA that will be used on the Referee Magazine. The star will be replaced by a basketball in the background. The THSBOA membership will be involved in the approval of the logo for the division on the above mentioned survey. NFHS national awards (citation award, National Contributor, Sectional official of the year, State official of the year) All recommendations from chapters for the NFHS awards need to be emailed to Tony Timmons before October 15 (nominations must be sent to the NFHS by November 1 st ) Meeting Adjourned until Sunday morning at 8:00 am. Sunday meeting called to order at 8:10 am G. Committee Reports and Action: Evaluation and Recruitment Committee (Copeland): Send email to Kelly Copeland regarding being on the evaluation team. Send a resume that includes evaluating experience, if you have been to state, officiating experience and any other pertinent information. 6
Online evaluations must be filled out by board members when they use their evaluator badge to enter a game. The 28 badges handed out cannot be justified if evaluations are not filled out online. No voting items from the Evaluation and Recruitment Committee. Chapter Committee (Villafranca): Motion: Villafranca to adopt online UIL Officials Request System for all playoff games (beginning with the bi- district games). The chapters will notify their schools of this regulation. Rick Shirley of the THSCA and Sam Tipton of TGCA will also be notified. Second: Ron Mayfield Vote 27-0 motion carries The board representatives need to make sure their coaches know this will happen when they get to the playoffs. It would be best to get them used to the idea before the playoffs begin. Education Committee (Lane): Mr. Lane asks the board members to notify coaches of the new procedures before the season begins. Mr. Lane also asks board members to make an effort and be creative to cover JH games. Scholarship Award System (SAS): Table adoption while examining the future ramifications of adding this program to the bylaws. Don Patty: (regarding SAS) Recommends that a maximum amount per year be assigned to the program so there is not a problem if the divisions financial situation changes in the future. He also recommends that this be implemented under Operating Procedures instead of as a Bylaw amendment. Educational materials that will be distributed to members, for 2013-14 season, are exceptional. After all books are received, Cheridah will email the board to inquire about delivery or pick up. Rules and Policy committee (Beasley): Bylaw amendments (attached) Deep East/Beaumont: there are two recognized chapters in the area. If Deep East petitions to join THSBOA, the situation will be discussed by the THSBOA board. No chapters can change affiliation before the end of the 2013-14 season because all TASO chapters have already joined and paid state dues. The process to change affiliation of a chapter is being written and will be discussed in the future. To join THSBOA: Petition must be received. They will send in bylaws and constitution, along with a record of the vote to the Chapter Committee. The entire chapter must join. There will be no split chapters. The chapter will name a THSBOA representative and have that representative appear at a board meeting. 7
They will have to be approved by THSBOA before they are accepted. Discussions are ongoing regarding the procedure to allow chapters to join. The board will discus this further in the May 2014 meeting. Motion Bob Test to adopt bylaw amendments as presented (see THSBOA Bylaws and Amendments posting on basketball Arbiter page). Second Dean Belcher Vote: 27-0 motion carries John Beasley asks chapter reps to email any Operating Procedures documents they have locally to him or Jim McDaniel so the committee can develop Operating Procedures for THSBOA. Finance committee (Patty): Discussion of the board regarding an increase of dues to cover background checks. Table increase of dues for background checks for a year to see what the first year costs are. This item will be placed on the agenda for the August 2014 meeting. Background flagged officials will be sent to Kelly Copeland. Kelly will then notify the chapter. The chapter will take action within 15 days. After 15 days the problem comes to the UIL to handle appropriately. Mr. Timmons will work with the chapters to make sure all appropriate actions are in the process. H. New business: Postseason board meeting scheduled May 17 & 18. Chapter meetings requesting Mr. Timmons to speak need to be open meetings to allow other sports chapters in the area to attend. Motion to adjourn Meeting adjourned at 10:10 am 8