EAST COCALICO TOWNSHIP AGENDA HELD AT THE EAST COCALICO TOWNSHIP MUNICIPAL BUILDING 100 HILL ROAD, DENVER, PA 17517 at 7:30 P.M. MEETING CALLED TO ORDER AT 7:30 P.M. SCHEDULED VISITOR: MONICA BILLIG MPP, ENVIRONMENTAL FINANCE CENTER UNIVERSITY OF MARYLAND PUBLIC COMMENT APPROVAL OF MINUTES: o REVISION TO THE THURS., SEPT. 19, 2013 BOARD OF SUPERVISORS WORKSHOP MTG. MINUTES: PG 1, UNDER TOWNSHIP MGR., CHANGE THE WORDING: 2015 CALENDAR TO 2014 CALENDAR o MINUTES FOR WEDNESDAY, OCTOBER 2, 2013 o BOARD OF SUPERVISORS SPECIAL MEETING MINUTES FOR MONDAY, OCTOBER 7, 2013 POLICE DEPARTMENT SEWAGE ENFORCEMENT OFFICER o CONSIDERATION FOR WELL ISOLATION WAIVER AT 732 REINHOLDS ROAD TREASURER S REPORT o CONSIDERATION TO CHANGE ACCOUNTING FROM MODIFIED ACCRUAL TO MODIFIED CASH BASIS IN 2014 o AUTHORIZE LIST OF BILLS LAND PLANNING ENGINEER o WABASH LANDING: ACT 46 VERIFICATION o DOLLAR GENERAL: FINANCIAL SECURITY AMOUNT o TRICKETT: SEWAGE FACILTIES PLANNING MODULE STATUS, RESOLUTION 2013-15 o POSSESSKY STORMWATER MANAGEMENT PLAN: FINANCIAL SECURITY REDUCTION ZONING OFFICER TRANSPORTATION ENGINEER SOLICITOR ROADMASTER SUPERVISORS o POLICE SERVICES MOTION o CHANGE BOARD OF SUPERVISOR MEETINGS TO THURSDAYS IN 2014 (NO WORKSHOP MTGS.) o AUTHORIZE END-OF-YEAR ADVERTISEMENTS o APPROVAL OF CHRISTMAS INVITATION LETTER o CONSIDERATION FOR EAST COCALICO LIONS CLUB ANNUAL TOLL ROAD FUNDRAISER o AUTHORIZE ROAD CREW TO CONSTRUCT POOL CHAIR STORAGE RACK TOWNSHIP MANAGER ADJOURNMENT
The advertised regular meeting of the East Cocalico Township Board of Supervisors was called to order on Wednesday, October 16, 2013 at 7:30 p.m. held at the East Cocalico Township Municipal Building, 100 Hill Road, Denver, PA 17517. ATTENDANCE: Supervisors: Chairman Douglas B. Mackley, Vice Chairman Alan R. Fry, and Secretary Noelle B. Fortna Employees: Manager Mark A. Hiester, Chief Beever, Corporal Keppley, Zoning Officer Tony Luongo, and Recording Secretary Lisa A. Kashner Land Planning Engineer: Brent Lied, P.E., Becker Engineering, LLC Visitors: Monica Billig, MPP, Program Manager of Environmental Finance Center, University of Maryland; Brian Wise; Ken McCrea; Harvey Achey; Matt Stover; Chad Weaver; Nancy Hammill; Justin Stoltzfus of the Lancaster New Era; Val Lacis of the Reading Eagle; and Alice Hummer of the Ephrata Review Chairman Mackley asked everyone in attendance to rise and pledge allegiance to the Flag. It was noted that Mr. McCrea was recording the meeting. SCHEDULED VISITOR: Ms. Monica Billig of the Environmental Finance Center was in attendance to discuss the Lancaster County Municipal Stormwater Financing Initiative, which is sponsored by the Lancaster County Clean Water Consortium and is funded by the National Fish and Wildlife Foundation through a Grant Program called the Local Government Capacity Building Initiative. Through this project they are working with six municipalities in the Chesapeake Bay Watershed: Manheim Township, East Cocalico Township, Lititz Borough, Mount Joy Borough, Warwick Township and West Lampeter Township. Ms. Billig is based in Lancaster to work with municipalities on the Pennsylvania stormwater programs, to assist them in evaluating compliance with stormwater regulations, and helps determine the long-term costs and identifying sustainable and feasible financing mechanisms. Ms. Billig highlighted the documentation distributed to the Board which included an assessment of current permit requirements, long-term financing options and stated that East Cocalico Township is doing a really good job of utilizing its resources. Monica mentioned approaches being considered by other municipalities with respect to long-term financial needs. The Board thanked Ms. Billig. It was noted that the report presented by Monica and prepared as part of the grant would be placed on the Township website. PUBLIC COMMENT: Nothing to report. APPROVAL OF MINUTES: A revision to the previously approved September 19, 2013 Board of Supervisors Workshop meeting minutes: page 1 under Township Manager, to change the 2015 calendar to 2014 calendar. MOTION: Vice Chairman Fry made a motion, seconded by Chairman Mackley, to amend the September 19, 2013 Board of Supervisors Workshop meeting minutes, page 1 under Township Manager, from 2015 calendar ; to 2014 calendar. It was noted that Secretary Fortna was not present at the meeting. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. (2/0) MOTION: Vice Chairman Fry made a motion, seconded by Secretary Fortna, to approve the Wednesday, October 2, 2013 Board of Supervisors Meeting. Chairman Mackley asked if there were any comments or questions. There were none. Motion MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to approve the Monday, October 7, 2013 Board of Supervisors Special Meeting minutes. Chairman Mackley asked if there were any comments or questions. There were none. Motion POLICE DEPARTMENT: Chief Beever was not in attendance at this time. Chairman Mackley continued with the Agenda. SEWAGE ENFORCEMENT OFFICER (SEO): Chairman Mackley noted that the documentation received tonight does not appear in order; to be reviewed and brought before the Board at their October 17, 2013 Workshop Meeting. TREASURER S REPORT & TRANSFER OF FUNDS: Change bookkeeping from a modified accrual to modified cash basis accounting method. Page 1 of 4
TREASURER S REPORT & TRANSFER OF FUNDS: (CONTINUED) MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to change the accounting from modified accrual to modified cash basis in 2014. Chairman Mackley asked if there were any comments or questions. There were none. Motion The October 16, 2013 List of Bills were presented. MOTION: Secretary Fortna made a motion, seconded by Vice Chairman Fry, to approve the list of bills as presented: General Fund $30,787.46; State Fund $4,386.93. Chairman Mackley asked if there were any comments or questions. There were none. Motion With Chief Beever now present, he asked the Board to go into Executive Session now concerning labor issues that have arisen. Chairman Mackley recessed the regular meeting. The Board left Chambers area and went to the Conference Room at 8:00 p.m. EXECUTIVE SESSION: The Board went into Executive Session at 8:01 p.m. for discussion of labor issues. RECONVENE REGULAR MEETING: Chairman Mackley adjourned the executive session and reconvened the regular meeting at 8:24 p.m. Due to no decisions forthcoming out of Executive Session, there were no motions that needed to be made. LAND PLANNING ENGINEER: WABASH LANDING PRELIMINARY SUBDIVISION/ANNEXATION PLAN (Previously Conditionally Approved): No one was present for this plan. Mr. Lied noted that a letter was received from the applicant s attorney inquiring about the extension of the deadline to satisfy the conditions of the preliminary plan approval; the Township Solicitor came to the same conclusion. MOTION: Vice Chairman Fry made a motion, seconded by Chairman Mackley, to acknowledge that the current deadline to meet all the conditions attached to the Preliminary Plan approval of the Wabash Landing Preliminary Subdivision and Lot Add- On Plan is July 2, 2017 as outlined in the Solicitor s letter dated October 10, 2013. Chairman Mackley asked if there were any comments or questions. There were none. Motion DOLLAR GENERAL PRELIMINARY/FINAL LAND DEVELOPMENT PLAN (Previously Conditionally Approved): No one was present for this plan. Mr. Lied indicated that he had previously evaluated the construction cost opinion provided by the applicant s consultant and responded with an email dated October 9, 2013 identifying the recommended amount of the financial security to be established with the Township. MOTION: Secretary Fortna made a motion, seconded by Vice Chairman Fry, to confirm that the required financial security for the Dollar General Land Development Plan shall be established with the Township in a form acceptable to the Township in the amount of $349,822.97, as outlined in the e-mail from Becker Engineering dated October 9, 2013 and associated spreadsheet. Chairman Mackley asked if there were any comments or questions. There were none. Motion Mr. Lied stated that the Township has not received the signed acknowledgement from the applicant accepting the conditions of approval. The Township Solicitor recommended the following motion. MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to extend the deadline for receiving written acceptance (Appendix 8) of the conditions of Final Plan approval as outlined in 194-10.K.(3) of the Subdivision and Land Development Ordinance for 30 days (Wednesday, November 20, 2013). Chairman Mackley asked if there were any comments or questions. There were none. Motion TRICKETT - MINOR SUBDIVISON PLAN (12/27/13): No one was present for this plan. Mr. Lied noted that the applicant s consultant submitted a completed Sewage Facilities Planning Module, signed by the Township SEO. MOTION: Vice Chairman Fry made a motion, seconded by Secretary Fortna, to adopt the Sewage Facilities Planning Module Revision (DEP Code No. A3-36924-225-2) as signed by the Township SEO and submitted by Harbor Engineering for the Trickett Subdivision, 300 North Ridge Road, as Resolution 2013-15 and authorize the Municipal Secretary to sign all associated documentation and forward to DEP for review. Chairman Mackley asked if there were any comments or questions. There were none. Motion Page 2 of 4
LAND PLANNING ENGINEER: (CONTINTUED) POSSESSKY STORMWATER MANAGEMENT PLAN FINANCIAL SECURITY REDUCTION: Mr. Lied and Mr. Luongo conducted site observations on several occasions. Mr. Lied s latest observation report was October 15, 2013. Based on the site observations Mr. Lied is recommending partial security release. The Board of Supervisors can consider further release of financial security upon the disturbed area being fully stabilized and any outstanding issues addressed. MOTION: Secretary Fortna made a motion, seconded by Chairman Mackley, to approve a $5,250.00 reduction in the financial security currently being held by the Township related to the Possessky Stormwater Plan, which will result in the remaining required financial security amount being reduced to $750.00. Chairman Mackley asked if there were any comments or questions. There were none. Motion ZONING OFFICER: Mr. Luongo highlighted the September 2013 Zoning Officer s Report: BUILDING/ZONING PERMITS: 30 applications, 32 permits issued, 9 in review, 7 for pickup. One single-family dwelling. ALARM ORDINANCE ENFORCEMENT: 10 false alarm violations. ZONING HEARING BOARD: SEPTEMBER: (1) 1349 Ridge Ave., Ephrata, requests special exception; to have an office for a Home Occupation on the property. Granted with conditions. OCTOBER: (1) 1175 W. Swartzville Rd., Reinholds, special exception for a rural occupation on the property. Granted with conditions. CODE ENFORCEMENT: Highlighted the following: (1) 620 N. Reading Rd: Blaise Alexander Ford, site visit with contractor and owner representative to discuss solutions for existing stormwater problems and possible controls. Survey to establish property line completed. Permit issues. (2) 8 Oak Lane: Several occurrences that the Police Department asked the Mr. Luongo for assistance. No further incidents. OTHER ITEMS: (1) Quail Hollow, site meeting with the Home Owners Assoc. representative to outline a cleanup project of a swale in the development. Permit application was received, repair work continues. Follow-up: repair work of the storm water facility completed. (2) The Fire Official and Zoning Officer attended a site meeting at Gold Rush properties for fire safety recommendations. ZHB approved additional use. Knox Box permit submitted. Follow-up: Knox box to be installed. (3) Mr. Luongo and Mr. Lied conducted several site visits concerning submitted Storm Water Plans for residential additions and development. (4) 55 Oriole Drive: Reviewed with owner and contractor setback requirements for an in-ground pool. TRANSPORTATION ENGINEER: Mr. Hiester reported that a letter was submitted to PennDOT to request a speed study at Stevens Road and Line Road. SOLICITOR: Nothing to report. ROADMASTER: To replace the frame of the salt and cinder spreader for no more than $2,100. Road Crew to construct a storage rack for the pool chairs. SUPERVISORS: The Board stated the following motion is in direct response to Denver Borough s motion on Monday, October 14, 2013, as reported by their Solicitor. Secretary Fortna read aloud and made the following police services motion. MOTION: I, Secretary Fortna, make a motion to move that we authorize the Township s counsel to work with staff to prepare the necessary resolutions and amendments to the 1994 Intermunicipal Agreement for Law Enforcement Services with Denver Borough, the 1978 Police Service Agreement with Adamstown Borough and the 1984 Cooperative Police Services Agreement with West Cocalico Township so that they may continue to buy police services from the Township in 2014. The language of the resolutions and the agreements for all three entities should incorporate the language proposed by Denver Borough Council on Monday, October 14, 2013. A vote should be held on these resolutions and amendments on Thursday, October 17, 2013, seconded by Vice Chairman Fry. Chairman Mackley asked if there were any comments or questions. There were none. Motion Mr. Hiester noted that tomorrow s Board of Supervisors Workshop meeting is being held at the Reamstown Fire Hall at 7:30 p.m., a joint meeting with Denver Borough Council. Discussions where held concerning the 2014 Township Meeting Calendar, to change the Board of Supervisors meetings to Thursday evenings: (1) to move the Maundy Thursday holiday, April 17, 2014 meeting to Thursday, April 24, 2014 at 7:30 Page 3 of 4
p.m., (2) to move the Thursday, July 3, 2014 meeting to Wednesday, July 2, 2014 at 7:30 p.m. (3) to delete the Police Pension and SUPERVISORS: (CONTINUED) and Police Staff meetings from the 2014 calendar. The Board will get back to Mr. Hiester concerning if the Police Advisory Board will hold meetings on a regular basis throughout 2014 for legal advertising the 2014 calendar year. MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to authorize holding the 2014 Board of Supervisors meetings on the first and third Thursdays of each month (not Wednesdays), and hold the Board of Supervisors Workshop meetings on a as needed basis. Chairman Mackley asked if there were any comments or questions. There were none. Secretary Fortna opposed. Motion carried. (2/1) MOTION: Chairman Mackley made a motion, seconded by Vice Chairman Fry, to authorize Township staff to proceed with the end-of-year advertisements. Chairman Mackley asked if there were any comments or questions. There were none. Motion The Board requested that Mr. Hiester choose the design for the Christmas Luncheon invitation letter. Chairman Mackley will get with Township staff concerning some concerns with the Christmas Luncheon invitation list. Vice Chairman Fry read a letter from the East Cocalico Lions Club requesting permission to conduct their annual Toll Road Fundraiser. MOTION: Chairman Mackley made a motion, seconded by Secretary Fortna, to approve the annual East Cocalico Lions Club Fundraiser event on Friday, November 29, 2012 (rain or shine) from 7:30 a.m. to 4:00 p.m. at the intersections of Church Street and Reamstown Road; conditioned upon adult supervision and reflective vests. Chairman Mackley asked if there were any comments or questions. There were none. Motion carried. Vice Chairman Fry abstained since he is a member of the Cocalico Lions Club. (2/1) Vice Chairman Fry thanked Secretary Fortna for attending the other municipality meetings for Police Intermunicipal Agreement discussions. Vice Chairman Fry thanked Mr. Ken McCrea for his help on the Police Advisory Board and his presentation. Secretary Fortna stated that she is very thankful for the communities input and their attendance at meetings. TOWNSHIP MANAGER: Nothing to report. ADJOURN: MOTION: There being no further business to come before the Board, Vice Chairman Fry made a motion seconded by Secretary Fortna to adjourn the meeting at 9:03 p.m. Chairman Mackley asked if there were any questions. There were none. Motion Respectfully submitted, Noelle B. Fortna, Board of Supervisors Secretary Page 4 of 4