MUNICIPAL EXCESS LIABILITY JOINT INSURANCE FUND OPEN MINUTES OCTOBER 19, 2016 FORSGATE COUNTRY CLUB, JAMESBURG, NJ 11:15 AM ROLL CALL OF 2016 BOARD OF FUND COMMISSIONERS Jon Rheinhardt Borough of Wharton Morris JIF Present Robert Landolfi Township of Piscataway- Central JIF Absent Richard Hirsch Borough of Longport - Atlantic JIF Present Joseph Wolk Borough of Mount Ephraim- Camden JIF Present Andrew Brannen Township of Ocean Mid-Jersey JIF Absent Thomas Nolan Borough of Brielle - Monmouth JIF Present William Cottman Pleasantville Housing Authority- PHA JIF Present Mauro Tucci Township of Nutley Sub Essex JIF Present Paul Shives Township of Toms River Ocean JIF Present Charles Cuccia Borough of Maywood S. Bergen JIF Present James Gildea Town of Westfield Suburban JIF Present Robert Law Woodbury City - Trico JIF Present Carol Byrne Borough of Tenafly -Bergen JIF Present Meghan Jack Township of Riverside - Burlco JIF Present Cynthia Ege Lambertville PAIC JIF Absent Scott Carew Township of Moorestown - PMM JIF Absent Bernard Rutkowski NJUA JIF Toms River MUA Present Joseph D Arco Borough of Paramus - NJMSI JIF Present James Carbin Monroe Twp BOFC District #2- FRESP JIF Absent APPOINTED OFFICIALS PRESENT: Executive Director/Adm Perma Risk Management Services David N. Grubb, Joseph Hrubash, Cate Kiernan Attorney Excess Liability Claims Safety Director Actuary Public Officials Claims Service & Ex Worker s Comp Underwriting Manager Lobbyist Producer Dorsey & Semrau Fred Semrau, Esq. CB Claims LLC Christopher Botta JA Montgomery Risk Control Services Joanne Hall, David McHale The Actuarial Advantage Dennis Henry, Eric Bause, Michael Solomon Qual-Lynx Kathleen Tyler-Schohl, Chris Healey Conner Strong & Buckelew Edward Cooney, Tim Friel Pathways Government Relations Paul Bent Arthur J. Gallagher Paul Miola, Paul Forlenza
Treasurer Managed Care Mike Zambito QualCare Donna Setzer ALSO PRESENT: Ezio Altamura, GJEM Insurance Agency Michael Avalone, Conner Strong & Buckelew Frank Covelli, P.I.A. Charles Casagrande, Danskin Insurance Agency Barbara Murphy, RLM Pauline Kontomanolis, PERMA Risk Management Services Stephen Sacco, PERMA Risk Management Services Bradford Stokes, PERMA Risk Management Services Nancy Ghani, PERMA Risk Management Services Jason Thorpe, PERMA Risk Management Services Rachel Chwastek, PERMA Risk Management Services Joeen Ciannella, PERMA Risk Management Services CORRESPONDENCE: MOTION TO APPROVE THE SEPTEMBER 7, 2016 OPEN MINUTES: Commissioner Law Commissioner Cottman Unanimous 1 Abstain (Commissioner Jack) EXECUTIVE DIRECTOR REPORT: 2017 BUDGET: Enclosed in the agenda was the preliminary 2017 budget and rate table reflecting a.6% increase when applying the 2016 exposures and limits against the 2017 rate table to provide a comparison. Executive Director said today s action is to adopt a rate table for introduction purposes and the final budget will be adopted at the November meeting, which will reflect changes in the exposure basis. MOTION TO INTRODUCE ON FIRST READING THE 2017 BUDGET AND RATE TABLE AND TO SCHEDULE A PUBLIC HEARING FOR WEDNESDAY, NOVEMBER 16, 2016 AT 5:00 P.M. ROOM 305 IN THE ATLANTIC CITY CONVENTION CENTER, ATLANTIC CITY: Commissioner Cuccia Commissioner Jack Roll Call 14 Ayes 0 Nays MANAGEMENT COMMITTEE: The committee met on September 6 th and September 28 th ; enclosed in the agenda were the minutes for information only. Executive Director reported the committee met just prior to today s meeting and agreed to schedule interviews with the three firms that responded to the Fund s RFQ for Marketing Consultant. Brown & Brown, Acrisure LLC & Brown and Princeton Strategic Communications responded to RFQ. EMERGENCY CLEANUP AND RESTORATION SERVICES: In 2015, the MEL advertised an RFQ to add qualified vendors for Emergency Cleanup and Restoration Services and have since periodically updated the existing list that is posted to the MEL webpage. A response was received from
Harrison Restoration dba Servpro Nutley Bloomfield; we recommend adding this firm to the list of qualified vendors. MOTION TO UPDATE THE LIST OF QUALIFIED EMERGENCY CLEAN-UP AND RESTORATION VENDORS: Commissioner Nolan Commissioner Shives Unanimous SAFETY & EDUCATION COMMITTEE: The committee met on October 12 th ; enclosed in the agenda were the minutes of that meeting. Safety Director said the committee discussed NextGen, a feature available through FirstNet (host of Learning Management System) to add branding to each JIF site upon login and a Quick Course program to be implemented in January of 2017. Safety Director said the cost to upgrade for both is approximately $2,400. MOTION TO APPROVE RECOMMENDATION OF THE SAFETY & EDUCATION COMMITTEE AND AUTHORIZE EXPENDITURE OF $2,400: Commissioner Nolan Commissioner Gildea Roll Call 14 Ayes 0 Nays LEGISLATIVE COMMITTEE: The committee is scheduled to meet on November 16 th during the NJSLOM convention. Committee Chairman said S2663 (Sweeney) and A4234 (Burzichelli) have been introduced in the legislature; copies of the proposed legislation were distributed. The bills would allow certain joint insurance funds to invest in bonds of state and federal agencies and to form a joint cash management plan and investment program. Copies of a resolution were distributed in support of the bills; Executive Director said the local JIFs will be asked to adopt similar resolutions and urged commissioners to contact their legislators to express support for the bill. MOTION TO ADOPT A RESOLUTION IN SUPPORT OF S-2663 AND A-4234: Commissioner Cottman Commissioner Gildea Unanimous 30 TH ANNIVERSARY: 2017 marks the 30 th anniversary of the Municipal Excess Liability Joint Insurance Fund; copies of a brochure announcing this and other achievements is being distributed to members. RCF REPORT: The RCF met on September 7, 2016 and introduced the amended 2016 Budget and the 2017 Proposed Budget. The public hearing on the RCF budget will be held on October 19, 2016 at 10:30 AM in the Forsgate Country Club. Enclosed in the agenda was a copy of Commissioner Cottman s report on the RCF Board s September meeting for information. CLAIMS COMMITTEE: The Claims Review Committee met in September and is scheduled to meet immediately following the Board meeting. Minutes of the September meeting were enclosed under separate cover. MEL BOOTH: Executive Director thanked those for their efforts on procuring a new MEL booth in particular Steve Sacco of PERMA and Paul Forlenza of AJ Gallagher. MEL COMMISSIONER RETREAT: Executive Director said a date has been secured for the 2017 MEL Commissioner Retreat to take place on Friday February 17, 2017. MOTION TO CONFIRM THE 2017 COMMISSIONER RETREAT FOR FRIDAY FEBRUARY 17, 2017:
Commissioner Shives Commissioner Cuccia Unanimous FINANCIALS: Executive Director referred to the Financial Fast Track as of June 30, 2016 and said the fund s surplus stands at $16.6 million. Executive Director noted the average Lost Time Accident Frequency among the local JIFs is running at approximately 2.0. UNDERWRITING MANAGER: RENEWAL: Underwriting Manager provided a brief report on the renewal and said the 2017 renewal is progressing favorably and has almost concluded. TREASURER: Fund Treasurer referred to the summary report in the agenda which detailed the confirmation of payments, bills list for October 2016, the supplemental bills list for October 2016 and the confirmation of transfer to claims accounts for August and September. CONFIRMATION OF PAYMENTS RESOLUTION 18-16 FOR OCTOBER VOUCHERS: October 2016 $12,705,588.14 RESOLUTION 19-16 FOR OCTOBER SUPPLEMENTAL VOUCHERS: October 2016 Supplemental $27,434.82 CONFIRMATION OF AUGUST 2016 CLAIMS PAYMENTS/CERTIFICATION OF CLAIMS TRANSFERS: 1988 WC 21,066.77 2012 6,167.88 2013 15,994.84 2014 1,572.00 2015 88,628.53 2016 269,255.54 TOTAL 402,685.56 CONFIRMATION OF SEPTEMBER 2016 CLAIMS AYMENTS/CERTIFICATION OF CLAIMS TRANSFERS: 1988 WC 2,921.28 2012 1,527,393.80 2013 17,483.99 2014 45,521.26 2015 119,832.32 2016 221,832.79 TOTAL 1,934,985.44 MOTION TO APPROVE OCTOBER 2016 BILLS RESOLUTION 18-16, APPROVE OCTOBER 2016 SUPPLEMENTAL BILLS RESOLUTION 19-16 AND TO APPROVE TREASURER S REPORT CURRENT AND CONFIRMING EXPENSES AS PRESENTED: Commissioner Shives Commissioner Cottman Roll Call 14 Ayes 0 Nays
CLAIMS: REPORT: Ms. Schohl said the MEL Claims Committee would be meeting following this meeting. ATTORNEY: REPORT: Fund Attorney said he and Brad Stokes of PERMA have been working well together in responding to OPRA requests. Mr. Stokes also acknowledged the Fund Attorney and his staff on the cooperative working relationship. MANAGED CARE: REPORT: A report was included in the agenda showing the Savings and Penetration report as of September 2016. The total billed was $5,498,098.69 with approved bills of $2,353,795.04 for a total savings of 56%. Managed Care Provider provided a brief report on a recent transaction involving a plastic surgeon who was unwilling to negotiate submitted fees. OLD BUSINESS: NEW BUSINESS: PUBLIC COMMENT: CLOSED SESSION: There was no need for Closed Session. MOTION TO ADJOURN: Commissioner Cuccia Commissioner Gildea Unanimous MEETING ADJOURNED: 11:26 AM NEXT MEETING: November 14, 2016 Atlantic City Convention Center Room 305 5:00PM Nancy A. Ghani, Assisting Secretary for ROBERT LANDOLFI, SECRETARY
MUNICIPAL EXCESS LIABILITY JOINT INSURANCE FUND BILLS LIST Resolution No. 18-16 OCTOBER 2016 WHEREAS, the Treasurer has certified that funding is available to pay the following bills: BE IT RESOLVED that the Municipal Excess Liability Joint Insurance Fund s Executive Board, hereby authorizes the Fund treasurer to issue warrants in payment of the following claims; and FURTHER, that this authorization shall be made a permanent part of the records of the Fund. FUND YEAR CLOSED Check Number Vendor Name Comment Invoice Amount 001229 001229 MUNICIPAL EXCESS LIABILITY RCF 2016 RCF ASSESSMENT - CLOSURE OF FY 2012 12,247,850.50 Total Payments Closed Year 12,247,850.50 FUND YEAR 2015 Check Number Vendor Name Comment Invoice Amount 12,247,850.50 001230 001230 PERMA RISK MANAGEMENT SERVICES REIMBURSE 1099 FEES 2015 176.52 176.52 Total Payments FY 2015 176.52 FUND YEAR 2016 Check Number Vendor Name Comment Invoice Amount 001231 001231 QUALCARE, INC. MANAGED CARE FEE 10/2016 42,916.67 42,916.67 001232 001232 MUNICIPAL EXCESS LIABILITY RCF WOODBRIDGE RUN-IN ASSESS ERRO DEP IN MEL 35,000.00 35,000.00 001233 001233 QUAL-LYNX CLAIMS - POL - 10/2016 2,500.00 001233 QUAL-LYNX COMPUTER ACCESS FEE 10/2016 1,377.00 001233 QUAL-LYNX CLAIMS - EX WC - 10/2016 49,333.33 53,210.33 001234 001234 DREW AND ROGERS, INC BOOKLET MGT. SPECIAL EVENTS - 5/25/16 3,946.68 3,946.68 001235 001235 CB CLAIMS LLC CLAIMS ADMIN - 09/2016 33,509.29 33,509.29 001236 001236 J. A. MONTGOMERY RISK CONTROL SAFETY & EDUCATION - 10/2016 - VIDEO 1,500.00 001236 J. A. MONTGOMERY RISK CONTROL MSI ADMIN - 10/2016 71,900.00 001236 J. A. MONTGOMERY RISK CONTROL SAFETY & EDUCATION - 10/16 - CONSULTING 8,000.00 81,400.00 001237 001237 VANGUARD CLAIMS ADMINISTRATION MEL PROPERTY TPA - 10/2016 11,475.00 11,475.00 001238
001238 PERMA POSTAGE FEE 09/2016 125.73 001238 PERMA EXECUTIVE DIRECTOR FEE 10/2016 89,942.99 001238 PERMA POSTAGE FEE 08/2016 18.06 90,086.78 001239 001239 MERCURY MAIL, MESSANGER, PICKUP,DELIVERY&RETURN OF BOOTH 1145 600.00 600.00 001240 001240 LJS COMMUNICATIONS CONCEPT DEVELOPMENT,THEME LANGUAGE & EDT 600.00 600.00 001241 001241 VISTA CONVENTION SERVICES BOOTH FURNISHINGS & FREIGHT - 9/13/16 456.70 456.70 001242 001242 DORSEY & SEMRAU ESQ. LITIGATION MANAGEMENT - 08/2016 283.50 001242 DORSEY & SEMRAU ESQ. MEL SPECIAL LITIGATION - 08/2016 10,267.36 10,550.86 001243 001243 NEWTECH SERVICES, INC. WEBSITE SUPPORT SRVS - SMART MOVES VIDEO 172.50 001243 NEWTECH SERVICES, INC. MONTHLY WEBSITE MAINTENANCE&HOSTING 9/16 215.00 387.50 001244 001244 WILSON ELSER MOSKOWITZ EDELMAN PROFESSIONAL SERVICES - 9/29/16 2,510.75 2,510.75 001245 001245 COURIER POST ACCT: CHL-071051-9/20/16 - SPECIAL MTG 9.45 9.45 001246 001246 NJ ADVANCE MEDIA ACCT: XMUNI0555792-9/21/16 - SPEC MTG 24.80 001246 NJ ADVANCE MEDIA ACCT: XMUNI0555792-9/1/16 - PUBL NOTIC 43.40 68.20 001247 001247 E. FITZ ART, INC. 30TH ANNIVERSARY LOGO & BROCHURE 9/16 2,400.00 2,400.00 001248 001248 FORSGATE COUNTRY CLUB MEL MANAGEMENT COMMITTEE - 09/28/2016 1,587.50 001248 FORSGATE COUNTRY CLUB COVERAGE COMMITTEE - 08/31/2016 1,762.00 001248 FORSGATE COUNTRY CLUB MEL/RCF/EJIF MTG - 09/07/2016 3,217.70 001248 FORSGATE COUNTRY CLUB POLICE CHIEF TRAINING - 09/16/2016 1,042.00 7,609.20 001249 001249 IRFAN A. BORA MEL AUDIT COMMITTEE 5/31/16 ATTENDANCE 750.00 750.00 001250 001250 ALLSTATE INFORMATION MANAGEMNT ACCT: 224 - ACT & STOR 08/31/2016 265.11 265.11 001251 001251 ARTHUR J. GALLAGHER RMS, INC. REINSURANCE MANAGER - 10/2016 24,468.52 24,468.52 001252 001252 JAMES M. BOLLERMAN MEL AUDIT COMMITTEE 5/31/16 ATTENDANCE 750.00 750.00 001253 001253 THE ACTUARIAL ADVANTAGE ACTUARIAL CONSULTING SERVICES 10/2016 4,014.08 4,014.08
001254 001254 ELIZABETH RANDALL MEL AUDIT COMMITTEE 5/31/16 ATTENDANCE 750.00 750.00 001255 001255 VINCENT QUATRONE POLICE CHIEF TRAINING - 9/16/16 600.00 600.00 001256 001256 LaMENDOLA ASSOCIATES, INC. SAFETY TRAINING - 09/2016 1,362.06 001256 LaMENDOLA ASSOCIATES, INC. CONSULTANT SUPPORT - 09/2016 320.44 001256 LaMENDOLA ASSOCIATES, INC. COMMUNICATION - 09/2016 1,281.94 001256 LaMENDOLA ASSOCIATES, INC. COMMUNICATION - 10/3/16 3,888.90 6,853.34 001257 001257 CONNER STRONG & BUCKELEW UNDERWRITING MANAGER FEE 10/2016 42,372.66 42,372.66 Total Payments FY 2016 457,561.12 TOTAL PAYMENTS ALL FUND YEARS $ 12,705,588.14 Chairperson Attest: Dated: I hereby certify the availability of sufficient unencumbered funds in the proper accounts to fully pay the above claims. Treasurer
MUNICIPAL EXCESS LIABILITY JOINT INSURANCE FUND SUPPLEMENTAL BILLS LIST - 2 Resolution No. 19-16 OCTOBER 2016 WHEREAS, the Treasurer has certified that funding is available to pay the following bills: BE IT RESOLVED that the Municipal Excess Liability Joint Insurance Fund s Executive Board, hereby authorizes the Fund treasurer to issue warrants in payment of the following claims; and FURTHER, that this authorization shall be made a permanent part of the records of the Fund. FUND YEAR 2016 Check Number Vendor Name Comment Invoice Amount 001259 001259 ACTION GRAPHICS, INC. ANNIVERSARY BROCHURE MAILING POSTAGE 999.94 999.94 001260 001260 DREW AND ROGERS, INC BOOKLET MANAGEMENT OF SPECIAL EVENT 1,395.00 1,395.00 001261 001261 DORSEY & SEMRAU ESQ. LITIGATION MANAGEMENT - 09/2016 6,274.62 6,274.62 001262 001262 NEWTECH SERVICES, INC. MONTHLY WEBSITE MAINT& HOST 10/1/2016 215.00 215.00 001263 001263 QUAL-LYNX COMPUTER ACCESS FEE 09/2016 1,377.00 1,377.00 001264 001264 FIRSTNET LEARNING, INC. COURSE CREDITS FOR MELJIF DEV COURSES 16,983.75 16,983.75 001265 001265 ALLSTATE INFORMATION MANAGEMNT ACCT: 224 - ACT & STOR 9/30/2016 189.51 189.51 Total Payments FY 2016 27,434.82 TOTAL PAYMENTS ALL FUND YEARS $27,434.82 October 19, 2016 9 MEL Open Minutes