Town of Olive County of Ulster State of New York Tuesday, September 8, 2015 Minutes of the monthly audit meeting of the Town of Olive Town Board, held Tuesday September 8, 2015, 7:00 pm at the Town Meeting Hall in Shokan, NY. Members Present: Recording Secretary: Sylvia Rozzelle, Supervisor Scott Kelder, Board Member James Sofranko, Board Member Peter Friedel, Board Member Donald VanBuren, Board Member Dawn Giuditta Others Present: William Cook, Assessor; Drew Boggess, Deputy Supervisor & Planning Board Chairman; Rich Ostrander, Police Commissioner; Carl Swenson, Deputy Emergency Management Coordinator; Bill Melvin, Recreation Committee & Pool Director ; Ronald C Wright, Town Justice; Chris Winne, Chief Olive Fire Department; Gene Sorbellini, Recreation Director; James Fugel, Highway Superintendent; Brian Burns, Deputy Highway Superintendent; John Ingram, Zoning Officer & Deputy Building Inspector; Doug Cannistra, Aid to Senator Seward Supervisor Rozzelle, called the meeting to order at 7:00 p.m. On a Rozzelle/VanBuren motion, the Town Board approved the August 2015 minutes with a correction to June cash received to be $135,642.32 instead of $43,728.68. AYE- VanBuren, Kelder, Sofranko, Friedel, Rozzelle Nay Special Guest: Hon. James L. Seward, NYS Senator, 51 st District Senator Seward addressed presented to the Town of Olive with two grants totaling $150,000.00 that he has secured. The first one for $140,000 to repair the Highway Dept. roof and $10,000.00 for the Police Dept. for vests and uniform cameras. These grants mean property tax relief for the Town of Olive, said Senator Seward. Major expenditures are not always in the budget for local governments and this state funding will help ensure local services are maintained without hitting taxpayers wallets. Correspondence: #99-15 Public Service Commission Public Hearings Time Warner/Charter Communications Petition #100-15 NYC DEP Lead Agency Declaration in Shandaken Tunnel Chamber Rehabilitation #101-15 Olive Free Library Resolution for November Referendum on budget increase #102-15 Senator James Seward response to Town support of Senate Bill 5083 #103-15 UCRRA Board of Directors approve Solid Waste Management Agreement with Towns #104-15 Richard S. Feldman request for rumble strips (sleeper lines) on Route 28.
On a Friedel/Rozzelle motion, the Town Board would like to send a letter to NYSDOT concerning rumble strips along Route 28. Budget Modifications: On a Rozzelle/Friedel motion, the Town Board approved the following Modification. Transfer $1,000.00 from A19904 to 9050.8 Unemployment Insurance Approve Payment of Audited Bills: On a Rozzelle/Sofranko motion, the Town Board approved the following payments: AYE- VanBuren, Kelder, Sofranko, Friedel and Rozzelle Nay Approve Payment of Audited Bills: Highway Vouchers #272-#307 $81,453.09 General Fund Voucher #373-#412 $38,304.72 Sewer District Vouchers #15984-#160110 $34,850.34 Cash Received July cash received $ 43,728.68 July Interest $ 36.85 Additional Business: On a Rozzelle/Sofranko motion, the Town Board requested the Town Clerk send letters to Ternice Winne, Lorin Winne, and Miles Naughton acknowledging their efforts in rescuing a gentleman in medical distress on Acorn Hill Rd. AYE- VanBuren, Kelder, Sofranko, Friedel and Rozzelle Nay On a Rozzelle/VanBuren motion, the Town Board agreed to send a letter to the NYSDEC, NYSDEP in regard to the Blue Hole in the Town of Denning. AYE- VanBuren, Kelder, Sofranko, Friedel and Rozzelle Nay Announcements: PBA Meeting September 10 th 2:30 PM Town Meeting Hall Town Board/Olive First Aid Board meeting September 15 th, 7 pm at Olive First Aid Building, Church Street in Shokan Meeting scheduled for October 5 th, 3 pm, Town Office Building 2016 Tentative Budget presented to Town Board Committees & Commission Chairs & Liaisons: Town Buildings Jim Sofranko & Scott Kelder, Co-Chairs Building Assessment was just received from LaBerge Group. The Committee needs to review the Assessment and determine how to proceed. Olive Wastewater Advisory Committee Don VanBuren, Chair The Waste Water Treatment Plant was inspected, it passed satisfactorily with only 2 deficiencies.
Cable Franchise Negotiations Committee Jim Sofranko, Chair The Committee met this past month, they are still working on Broad Band for All. The Committee has been in touch with Mike Hein. Parks & Recreation Committee Scott Kelder, Liaison Recreation is between seasons right now but flag football and fall soccer will be starting soon. The pool had a very good season. The Committee is waiting for the pool assessment, but the new pool cover has come in and should be installed soon. Police Commission Peter Friedel Calls for July (#105-15) Property Damage- 4 Domestic Disputes-4 911 hang ups-3 animal compl.-9 medical-14 Neighbor compl.-2 Suspicious activity-12 traffic compl.-14 shots fired-5 COPP-6 assisting other agencies-11 harassment-2 fireworks-2 criminal mischief-1 Vehicle Lockout- 2 Intrusion Device Activation- 9 Security Check-11 Fire calls- 1 lost property- 2 Personal Injury Accident-2 Uniformed traffic tickets-12 Business/ School checks-158 Town Clerk---Dawn Giuditta The Town Clerk Monthly Revenues for August $19,588.09 (#106-15) Transfer Station----Sylvia Rozzelle No Report Olive Fire Dept. - (#107-15) August report of calls Auto accidents- 5 Mutual Aid- 7 wires down- 1 Structure fire- 1 Automatic Alarm- 3 Control Burn- 1 EMS assist-3 Total Calls- 21 Drills- 7 Meetings- 3 Supervisor s Report: Highway Labor for General Fund Work Report (#108-15) August Highway Labor: Parks $ 1,648.32 Pool $ 1,696.80 Buildings/Gen $ 484.80 Total $ 3,829.92 Highway Department Road Repair-(#109-15) Grassy Ridge Road- 1. Cut all trees & brush 2. Replaced all culvert pipes (14) 3. Cleaned all ditches 4. Shaped up with blacktop 5. Paved entire road (1.3 miles) Jomar Lane- 1. Patched with blacktop bad spots 2. Chip sealed entire road Upper Samsonville RD- 1. Patched with blacktop bad spots (2,000 ft.) 2. Chip sealed Croswell Manor- 1. Cut all trees & brush 2. Cleaned all ditches 3. Replaced all culvert pipes 4. Blacktopped & chip sealed
Bostock Mountain Rd. - 1. Blacktopped 1500 feet Longyear Rd. - Piney Point Road- 1. Blacktopped 700 feet 2. Chip sealed entire road 1. Replaced six culvert pipes from Onteora Mt. House to the Town of Woodstock Line. Supervisor Rozzelle distributed to the Town Board a letter written to Paul Lenz, Deputy Chief, City Land Stewardship in which she requests the Cities written policy on how and why designated recreational use of an acquired parcel is decided. (#110-15) On a Rozzelle/VanBuren motion, the meeting was adjourned at 8:18 pm in Memory of Fran Berke, Edward McNulty, and Jason Spiotta. AYE- VanBuren, Kelder, Sofranko, Friedel and Rozzelle Nay Dawn Giuditta, Town Clerk Town of Olive County of Ulster State of New York Tuesday, September 15, 2015 Minutes of a special meeting of the Town of Olive Town Board, held Tuesday, September 15, 2015 7:00 pm at the Olive First Aid Building on Church Street in Shokan, NY. The purpose of this meeting was for the Town Board to meet with the Board of Directors of the Olive First Aid Unit. Members Present: Recording Secretary: Sylvia Rozzelle, Supervisor Scott Kelder, Board Member James Sofranko, Board Member Peter Friedel, Board Member Donald VanBuren, Board Member Dawn Giuditta, Town Clerk Others Present: Bill Melvin, Candidate for Town Council, Recreation Committee & Pool Director Sylvia Rozzelle, Town Supervisor, called the meeting to order at 7:02 pm. Attending the meeting from Olive First Aid Unit: Jeff Jayson Board of Director Ronald Wright- Board of Director Barbara Wright- Board of Director Dave Wiswall- Board of Director Steve Fuller- Board of Director Paula Minew- Treasurer
The Town Board had a lengthy discussion with the Board of Directors of the Olive First Aid Unit concerning response times and budget options. The Olive First Aid is looking to move to a paid First Aid Squad. Volunteers are hard to get and they have not been able to meet the call volume. In order for Olive First Aid to answer a call they must have an EMT and a driver respond. Currently there are only 4 EMT s on the squad and they are all volunteers that have day jobs. The Olive First Aid is asking the Town Board for an additional $160,000 above the $98,000 they now get. This additional money will cover the cost of part time paid EMT and drivers. It will also cover additional costs for insurance and workers compensation. The Town Board discussed other tentative budget meeting dates: 10/05/15- Tentative Budget Meeting, 4pm at Town Offices 10/13/15- Town Board Meeting, possibly an Olive First aid Public informational meeting & Public hearing on Local Law #1 overriding the Tax Levy 11/05/15- Public Hearing on Budget Supervisor Rozzelle made a motion to opt out of the CWC Cluster System Program in Shokan. Board Member Friedel seconded the motion. (#111-15) At 8:27 pm the Town Board adjourned to Executive Session on a Rozzelle/Kelder motion, to discuss the Highway Department Union Health Insurance. On a Rozzelle/Friedel motion, the Town Board adjourned from Executive Session. All pertinent business having been conducted Supervisor Rozzelle made a motion to adjourn the meeting at 8:54 pm. AYE: VanBuren, Kelder, Sofranko, Friedel and Rozzelle NAY Dawn Giuditta, Olive Town Clerk Town of Olive County of Ulster State of New York Tuesday, September 29, 2015 Minutes of the special buildings assessment meeting with LaBerge Group and the Town of Olive Town Board, held Tuesday, September 29, 2015, 7:00 pm at the Town Meeting Hall in Shokan, NY. Members Present: Sylvia Rozzelle, Supervisor Scott Kelder, Board Member James Sofranko, Board Member Peter Friedel, Board Member
Donald VanBuren, Board Member Recording Secretary: Dawn Giuditta Others Present: Drew Boggess, Deputy Supervisor & Planning Board Chairman; James Fugel, Highway Superintendent; Brian Burns, Deputy Highway Superintendent; Gene Sorbellini, Recreation Director Supervisor Rozzelle, called the meeting to order at 7:00 p.m. The Town Clerk read the advertisement for this meeting. On a Rozzelle/VanBuren motion, the Town Board unanimously approved Resolution #20 of 2015. Resolution #20 of 2015 Town of Olive Commit Funding for State and Municipal Facility Program ( SAM ) Grant For the Highway Garage Roof Replacement & Renovation Project WHEREAS, the Supervisor contacted NYS Senator Hon. James Seward in February of 2015 requesting assistance in securing $140,000 in funding to replace the Town highway garage roof and renovate the bays; and WHEREAS, on September 8, 2015 Hon. James Seward announced he secured $140,000 in funds through the State and Municipal Facilities Program ( SAM ) for said project; and WHEREAS, the highway garage roof replacement and renovation project meets all eligibility requirements in that we are a Town in New York State; the project is a major renovation/replacement of a fixed asset which materially extends its useful life; and funds will not be used to fund religious programs; and, WHEREAS, the Town of Olive Highway Garage Renovation and Roof Replacement falls under CRR Title 6 Chapter VI Part 617.5 of the State Environmental Quality Review and said project is a Type II action, concluding the SEQR Process; and, WHEREAS, said grant is reimbursable and a commitment to fund the entire project is required from the municipality; and WHEREAS, the 2016 Budget Buildings line along with funds from the Buildings Reserve account will be the source of advance of capital; THEREFORE, BE IT RESOLVED, the Town Board of the Town of Olive commits to total funding of $140,000 for Project #6851 under the State and Municipal Facilities Program ( SAM ). AND MOVES ITS ADOPTION Motion made by: Supervisor Rozzelle Seconded By: Board Members Van Buren A Vote was Duly Taken: AYE Nay Sylvia Rozzelle, Supervisor _X Don VanBuren, Board Member _X Scott Kelder, Board Member _X Jim Sofranko, Board Member _X Peter Friedel, Board Member _X Whereupon, the motion was duly adopted.
Dated this 29th day of September 2015 Dawn Giuditta, Olive Town Clerk Rich LaBerge, President of LaBerge Group and Jim Clark Managing Architect reviewed with the Town Board the Building Needs Assessment Report. The Buildings Committee had sent LaBerge a list of concerns about the assessment. Rich LaBerge addressed the Building Committee s concerns and a lengthy discussion ensued. The following items were discussed: 1. The salt shed for Highway Dept. 2. Septic issues at both the Town Offices and the Town Hall 3. Roof of the Town Offices. Supervisor Rozzelle brought up for discussion the ash trees at the Transfer station. The Town Board tabled this matter till the next meeting. The Town Board also discussed a neighbor dispute on Private Road #1 and the Olive First Aid Unit budget requests. Supervisor Rozzelle Presented to the Town Board a copy of her letter on behalf of the Town Board to Marc Gerstman, Acting Commissioner, NYS DEC in which she addressed the Peekamoose Blue Hole. (#112-15) All pertinent business having been discussed on a Rozzelle/Friedel motion the Town Board meeting was adjourned at 9:30 pm. Dawn Giuditta, Olive Town Clerk