Facilities Steering Committee Whitehouse ISD June 23, 2016 6:00-8:00 PM
Meeting 5: 6:00 p.m. - 8:00 Thursday June 23, 2016, WISD Annex Tour Administrative Support Facilities: Special Ed, Administration, Transportation Respond to written questions submitted in Meeting 4 Consider facility recommendations and priorities to be presented to the Board of Trustees - Thumbs Activity Review Assumptions and Planning Scenarios Consider election schedule to fund facility projects Discuss role of a Political Action Committee, organizational formation, meeting locations Select presentation spokesperson(s) Schedule FSC representative(s) meeting with trustees to present recommendation(s) - Consider July 18th, Monday Further Questions and consider future meeting dates
Q & A Can we see a list that includes the following items from 2005 to Present: a. Fund Balance b. Total # of Employees
School Year Staff Full Time Equivalent (FTE) Fund Balance - General Fund 2005-06 498 6,057,572 2006-07 510 6,565,775 2007-08 513 7,006,324 2008-09 538 7,239,423 2009-10 563 7,431,774 2010-11 584 8,584,590 2011-12 566 9,361,659 2012-13 565 9,460,070
School Year Staff Full Time Equivalent (FTE) Fund Balance - General Fund 2013-14 569 9,634,966 2014-15 584 9,863,348 2015-16 600 Data Sources: Not Available until Year End 2005-06 to 2013-14 - Staff FTE data from TEA Snapshot document 2014-15 Staff FTE data from TEA's TAPR 2015-16 Staff FTE data from PEIMS Fund Balance from TEA's FInancial Audit website
Q & A What are the total number of classrooms by campus that are used for anything other than classroom instruction?
CAMPUS Non-INSTRUCTION USE OF NON-INSTRUCTION ROOMS Cain 2 Head Start Office and Conference Room Brown 1 ISS/Copy Room Higgins 2 Counselor s Office Group Pull Out Room Stanton- Smith None - All used for instruction N/A Holloway 10 Distance Learning Lab; Professional Development; Food Service Office; Workroom; Storage; Test Security; Counselor Office; District Textbook Storage; District Furniture Storage; District Records Storage; Jr. High 6 2 rooms are used as offices for the Instructional Consultants (Rooms 107 & 108); 1 room for nurse s office (HM2); 3 rooms are not assigned but are used for instruction at least once a week if not more (Rooms 105, 21 and 302).
Thumbs Activity Around the room you will see 12 projects that have been considered by the FSC You will find a stack of thumbs up or down stickers and should have 12 stickers in a stack - Take one stack For each project, you are allotted one sticker to either give a thumbs up or thumbs down Thumbs up should go above the Project Title and Thumbs down should go below
Planning Scenarios Estimated Enrollment per grade level for Ten Year Planning in Scenario Development Enrollment Growth over Percent of Growth over Average Number of Students Planning Period Planning Period Per Grade Level K-12 over Planning Period 530 students (Moderate Growth) 1.1 percent/year over 10 years 400 229 students (Low Growth).5 percent/per year over 10 385 years 918 students (High Growth) 2.0 percent/per year over 10 430 years
Campus Current Enrollment Design Capacity Operational Capacity Brown Elementary K-5 303 375 350 Cain Elementary PreK-5 600 750 725 Higgins Elementary Pre-K-5 708 800 750 Stanton-Smith PreK-5 600 750 core/660 650 Holloway 6 th Grade School Whitehouse Jr. High School Grades 7-8 Whitehouse High School Grades 9-12 348 750 650 694 900 750 1400 2000 core/1600 1500
Organizing and Planning Forward
Bond Promotion Committee Organization Chairperson (s) Chair Publicity / Speakers Chair Meeting Planning Establish Budgets Create Campaign (Theme) Print / Distribute Campaign Materials Identify Speakers Speaker Key Talking Points / Training / Prepare Presentations Arrange Speakers Logistics Attend Meetings Identify Audiences Senior Groups / Home Owners / School Boosters / Ministerial Groups
Bond Promotion Committee Organization Chairperson (s) Chair Get Out the Vote Chair Finance Voter Registration Budget Development Organize Volunteers Telephone Campaign Election Day Voters Transportation (Seniors) Organize Budget Establish Bank Account Raise Funds Election Finance Reports (compiled and filed)
November Bond Election Timeline Bond Election Calendar November 2016 Last Day to Call Election August 22, 2016 First Day to Publish Notice of Election October 9, 2016 Last day for Voter Registration October 10, 2016 Last Day to Post Notice of Election October 18, 2016 First day of Early Voting October 24, 2016 Last day to Publish Notice of Election October 31, 2016 Last day of Early Voting November 4, 2016 Election Day November 8, 2016 Earliest day to Canvass Election November 16, 2016 Last Day to Canvass Election November 22, 2016
Master Schedule of PAC Meetings Steering Committee PAC (Committee of the Whole) Action Committees and Sub-Committees: Publicity and Communications Speakers Bureau and Schedule Presentations with Community Groups Website Design and Maintenance Materials Preparations- Handouts, power points, etc. Finance Fund Raising Required reporting to Board of Trustees Elections Official Budget planning assistance for action committees and subcommittees Get out the Vote Voter Registration and Voter I D Telephone campaign for Early Voting and Election Day Transportation to voting locations Election Day Organization and Workers
Bond Election Do s and Don ts for Campaigning
Don t Use District Resources School districts cannot use public resources to advocate a position on a ballot measure. Public resources mean money, staff time during working hours, vehicles or travel allowances, or facilities and equipment. Examples: Employees cannot be used to do research or write speeches designed to advocate a position on a ballot measure. Employees cannot charge travel expenses to the district for attending a meeting at which they advocate a campaign position. A board secretary cannot draft a board resolution that takes a position on a ballot measure before the board has officially taken action on the resolution. (Following a board action, the board secretary can format the resolution to comply with a standard format used for resolutions.) This resolution cannot advocate a position but can state that the board is unanimous in calling the election.
Do Provide Factual Information Elected board members may use public resources to develop and distribute objective (non-political) material on the effects of a ballot measure. Such material must be informational, providing the public with a fair presentation of all relevant facts and may not advocate a position. Examples: Employees can be asked to do research and prepare impartial, factual information that fairly assesses the effects of a measure on the district and the community. Boards and staff can use such information in meetings with individuals, organizations, the news media, legislators, civic leaders, special interest groups and others to explain objectively the election s impact. Election proponents or opponents can also use the information gathered.
Do Check Content, Intent Give careful consideration to style, tenor and timing when creating information documents. The distinction between legitimate research/information efforts and improper campaign advocacy may be difficult to determine for specific cases. Do not use words like, for the future, for our children, improvement, necessary, etc., in informational materials.
Do Speak Out Elected board members may campaign fully for any ballot measure as long as they don t use public resources. The courts recognize the right, if not the duty, of elected officials to speak out on major issues, particularly on matters that affect the constituents they serve. Board members can speak without restriction as long as public resources are not involved in any way. The board member can use district-prepared materials for reference because these materials are public records available to anyone.
Don t Campaign on District Time School district employees can campaign outside their hours of employment and without the expenditures of public funds. Employees must not be required nor coerced to aid in a campaign. During working hours employees can say, "Here are the facts; please vote." They can say, "Vote yes," on their own time. A superintendent attending a meeting as the representative of the district cannot advocate for or against a ballot measure. The superintendent can provide information on how a ballot measure will impact the district but should provide information that is balanced and impartial. If an employee of the district wants to advocate a position on a ballot measure, that employee must make it perfectly clear before speaking at a public gathering that such opinions are personal and are not given in the employee s official position. If such opinions are given at a public gathering the district cannot pay for any part of that employee s appearance, such as the cost of the meal or travel expenses.
Don t Campaign on District Time Public funds, services, supplies or equipment may not be used for the following: To urge voters to favor or oppose a bond measure that is before the voters; To purchase such campaign items as bumper stickers, posters, advertising, parade floats, or television and radio advertisements; To release public employees from ordinary duties during the paid working day in order to allow them to campaign on behalf of a bond measure; To disseminate partisan campaign literature prepared by private partisan groups; this includes the use of a school district s personnel, internal mail system or other facilities to circulate partisan materials to employees or the public at large.
Citizen Advocacy Campaign Activities An advocacy committee should have at least two months to conduct a campaign. The advocacy committee should have a simple organization focused on identifying and turning out the number of "yes" or no voters required to pass or fail the bond measure. Activities to reach identified voters should be personalized, for example, telephoning, personalized letters, hand-written postal cards, hand-addressed brochures, door-to-door canvassing in key precincts. An effort should be made to reach those most likely to vote: Voters requesting mail ballots for all elections. Newly registered voters. Voters with preschool and school-age children. The advocacy committee should check parent and staff lists against the voter registration list to see if a voter registration drive is required to get more parents and all in-district staff registered to vote. Activities should be prioritized based on available resources volunteers, dollars and inkind contributions. The campaign calendar developed for accomplishing campaign goals.
Citizen Advocacy Campaign Contributions Contributions include: Compensation paid to a person for services rendered to a committee, even if the compensation is paid by a third party. For example, if a campaign consultant performs services on behalf of the Citizens Committee for Better Schools, and is paid by the school district for all or part of the services, the fee is a contribution; Payment of a public employee s salary for time spent working on behalf of a committee; Payment of an employee s ordinary salary when the employee spends more than 10% of his or her compensated time in any month rendering services for political purposes at the direction of the employer, or is otherwise relieved of ordinary duties to be able to contribute that time. Free use of school facilities for meeting purposes may constitute an in-kind contribution of a school district s direct costs in providing the meeting rooms.
Citizen Advocacy Campaign Management Chart Campaign Chairman Organize PAC Complete Election Forms Assist Committee Chairmen Publicity Speakers Bureau Chairman Voter Relations/Get Out the Vote Chairman Finance Chairman/ Campaign Treasurer Establish Budget Create Campaign Print/Distribute Campaign Materials (audio-visual, electronic & print) Establish Budget Conduct Telephone Campaign Organize Volunteers Organize/Oversee Budgets Open Bank Account Arrange Speakers Attend Meetings Ministerial Alliance Senior Citizens Homeowners Groups Organize Election Day Workers Raise funds Advertising Provide Transportation Senior Citizens, etc. Complete Required Election Finance Reports
All Election Forms & Information Campaign guidelines and forms are available on the Texas Ethics Commission Website www.ethics.state.tx.us
WISD PAC Agenda 1. Welcome and Purpose of Meeting 2. Review Campaign Organization Chart 3. Theme for Campaign 4. Election of Chair or Co-Chairpersons 5. Formation of Action Committees with Chairperson and members 6. Establish a Steering Committee (Co-Chairs and Action Committee Chairpersons) 7. Prepare Schedule of Meetings for the Steering Committee, PAC, and Action Committees 8. Discuss Communication Publicity Plans a. Develop and Use website b. Community meetings: service clubs, homeowners, booster clubs, senior citizen groups, churches, etc. using speakers with same message c. Newspaper articles and letters to the editor d. Other ideas to foster communications 9. Discuss Get out the vote Plans 0. Discuss Finance and Budget Development for each Action Committee 1. Questions, Thoughts and Ideas
WISD PAC Theme for Campaign 1. Friends of WISD 2. Yes for Youth 3. Our Future is Now 4. Together We Can 5. Support our Schools 6. Challenges, Changes, and Courage (CCC) 7. Others
Discussion