Southwest Michigan Prosperity Committee

Southwest Michigan Prosperity Committee Meeting Agenda MEETING DATE: December 6, 2018 MEETING TIME: 2:30 pm MEETING LOCATION: W.E. Upjohn Institute 300 South Westnedge Ave. Kalamazoo, MI Time 1. Call to Order & Introductions 2:30-2:35 pm 2. Action: Approval of the Agenda 2:40 pm 3. Action: Approval of the Minutes 2:45 pm 4. Public Comments 2:45-2:50 pm 5. Financial Report 2:50-2:55 pm 6. 2019 Proposed Workplan 2:55-3:15 pm Subcommittee Structure & Membership Meeting schedule 7. Integrated Infrastructure Asset Management 3:15-3:25 pm 8. Update on 2018 Funded Project 3:25-3:35 pm 9. Proposed Mini Grant Methodology 3:35-3:45 pm 10. Proposed Committee Policy Document 3:45-3:55 pm 11. Committee Member Comments 3:55-4:00 pm 12. Action: Adjournment 4:00 pm Next Meeting: January 3, 2:30 p.m. Location TBD

Southwest Michigan RPI Collaborative Committee November 1, 2018 Meeting Minutes Committee Members Present: Vince Carahaly, Michael Evans, Joanna Johnson, Amy Lipset, Bob Miller (phone), Deb Miller (phone), Zach Morris, Richard Remus, Mark Reynolds, Tom Richardson, and Rachel Wade (phone) Committee Members Absent: Jill Bland, Jakki Bungart-Bibb, Ken Flowers, Bridgette Jones, Jan Karazim, Shane Kissack, Pat Karr, Angela Little, Barbara Rose, and Jon Start Also Present: Lee Adams, K. John Egelhaaf, and Ryan Fellows Guests: Melissa Stalfo (Jobs for Michigan Graduates), DeMarco Bogan (Jobs for Michigan Graduates), Jordan Harvey (Jobs for Michigan Graduates), Elizabeth Bernard (Urban Alliance), Luke Kujacznski (Urban Alliance), and Diane Golzynski (Michigan Department of Education) Location: Paw Paw Kinexus Office, 32849 E Red Arrow Highway, Paw Paw, MI 49079 1. Call to Order and Introductions Chair Carahaly called the meeting to order at 2:30 p.m. Quorum established: 11 (seven members required). Zach Morris welcomed everyone to the Paw Paw Kinexus Office. Introductions of Committee members and guests were made. 2. Approval of Agenda Motion by Johnson, second by Remus, to approve the proposed agenda. The motion carried unanimously. 3. Approval of Minutes Corrections: (1) Dan Peat is no longer a member and his name should be struck from the members absent list. (2) Strike: and then establish a policy of the Committee to retain the sole power to approve contracts pursuant to the new bylaws, Article VIII, Section 2 from the motion approving the Bylaws such action was discussed at the meeting, but was not included in the motion approving the bylaws. Motion by Johnson, second by Reynolds, to approve the October 4, 2018 minutes as corrected. The motion carried unanimously. None. 4. Public Comments 1 P a g e

Southwest Michigan RPI Collaborative Committee November 1, 2018 Meeting Minutes 5. Monthly Financial Report Egelhaaf provided an overview of the RPI Region 8 financials. Egelhaaf noted that SWMPC has a staffing invoice that did not make it into this financial report, but that it will appear next time. Johnson asked about the SWMPC line item that was over last month. Chair Carahaly noted that SWMPC is doing the minutes now instead of Rebecca Harvey, which contributed to additional staff time from SWMPC. 6. Reports from Funded Projects a. Momentum Urban Alliance presenters on the Momentum program: Elizabeth Bernard and Luke Kujacznski. Program mostly serves Kalamazoo residents, but some attendees come from further away. Lack of transportation is a barrier. Due to low unemployment rate, many Kalamazoo area employers have become willing to try people on probation/parole. The program s goal was to have 40 graduates, but they had 57, and 76% of graduates stayed with their employer beyond the first year. The program has been changing employment culture in Kalamazoo, giving people previously considered unemployable full-time, stable positions (see slide presentation). b. Community Literacy Initiative Community Literacy Initiative presenter: Mike Evans. Program supports teaching literacy and English as a Second Language (ESL). Electronic distance learning removes the transportation barrier. Program has established 22 literacy centers throughout the region, except Berrien County. Program is seeking local partners in Berrien County. Beyond literacy, the program is used for training for other skills (see slide presentation). c. Youth Solutions & Jobs for Michigan Graduates Jobs for Michigan Graduates presenters: Melissa Stalfo, DeMarco Bogan, and Jordan Harvey. Youth Solutions (powered by Kinexus) administers the Jobs for Michigan Graduates program, an affiliate of the Jobs for America's Graduates program a school-to-work transition program focused on helping at-risk youth graduate from high school and get job skills and placement (see slide presentation). 7. Presentation: 10 Cents a Meal Program Diane Golzynski (Michigan Department of Education) gave a presentation on the 10 Cents a Meal Program. The program provides supplemental funding to school lunch programs to pay for locally (Michigan) grown foods. Program is funded through the state s general fund. So far, only 57 districts in the state receive funding. Districts funded in this region include: Battle Creek, Bridgman, Coldwater, Decatur, Matawan, Paw Paw, South Haven, and Trinity Lutheran. Program is working on identifying local farmers to provide to the program. Barriers include food service staff lack of knowledge to prepare some foods and lack of storage/cooler capacity. Program s goals include continued funding and expanded funding to reach more districts (see slide presentation). 2 P a g e

Southwest Michigan RPI Collaborative Committee November 1, 2018 Meeting Minutes 8. Mini-Grants Deb Miller presented the Committee with a request for a mini-grant of $2,500 to Kalamazoo RESA for their fifth annual MiCareerQuest Southwest event. Remus stated his support for mini-grants, noting that they help people and they get the word out on RPI. Lipset stated that the Committee should establish applications, criteria, maximum/minimum amounts, and a geographic coverage requirement. Members discussed the need for a subcommittee to explore these issues and report to the full committee. Evans and Lipset volunteered to be on such subcommittee. Chair Carahaly stated that he would establish such subcommittee. Motion by Evans, second by Richardson, to approve a mini-grant of $2,500 to Kalamazoo RESA for their fifth annual MiCareerQuest Southwest event, as explained in their written proposal. The motion carried unanimously, with Deb Miller abstaining. 9. Executive Sub-Committee Member Comments Chair Carahaly stated that the meeting had run over its time limit, and that this agenda item will be handled at a future meeting. 10. Committee Member Comments Remus stated that he was glad for mini-grants being approved at this meeting and the previous one. Reynolds stated that he was pleased with the presentations given today. 11. Adjournment There being no further items for consideration, the meeting was adjourned at 4:27 p.m. Next Meeting: December 6, 2018 at 2:30 p.m. Kalamazoo. Minutes respectfully submitted by: Ryan D. Fellows, Associate Planner, SWMPC 3 P a g e

2018 Financial Report Regional Prosperity Initiative - Region 8 Line Items Current Month Expenses Year to Date 11/30/18 2018 Grant Award 2017 Roll- Over 2016-2017 Obligated# 2018 Budget Total REVENUE RPI Grants $180,897.00 $180,897.00 Total Revenue $180,897.00 $32,567.00 $127,150.00 $340,614.00 EXPENSE Staffing SWMPC $ 2,018.42 $ 22,854.78 $13,025.00 $3,000.00 $16,025.00 SWMPC Indirect $ 1,268.57 $ 14,024.92 $13,025.00 $13,025.00 SMPC $ 6,381.77 $ 28,396.19 $19,537.00 $9,950.00 $29,487.00 KATS $ - $ 1,525.94 $1,300.00 $4,200.00 $5,500.00 BCATS $ 2,724.53 $ 2,724.53 $5,600.00 $5,600.00 Rebecca Harvey $ 1,700.00 $3,500.00 $3,500.00 SUBTOTAL $ 12,393.29 $ 71,226.36 $55,987.00 $17,150.00 $73,137.00 Meeting Expenses Travel Meals Lodging $ 162.14 $ 993.61 $2,300.00 $2,300.00 Dues & Subscrioptions $250.00 $250.00 Telephone $150.00 $150.00 Printing $750.00 $750.00 Supplies & Materials $ 739.40 $ 754.69 $350.00 $350.00 Room Rental $0.00 $0.00 RPI Committee Reimbursement $ - $146.06 $4,500.00 $4,500.00 Bank Fees $100.00 $50.00 $150.00 SUBTOTAL $ 901.54 $ 1,894.36 $8,400.00 $50.00 $8,450.00 Contractual Serv. - 2016 Projects Talent Match/Upjohn $ 22,150.00 $22,150 $22,150.00 SUBTOTAL $ 22,150.00 $22,150.00 Contractual Serv. - 2017 Projects Literacy Initiative $ 22,500.00 $45,000.00 $45,000.00 Urban Alliance $ 20,000.00 $30,000.00 $30,000.00 Kinexus $ 22,500.00 $30,000.00 $30,000.00 Projects in Support $12,117.00 $12,117.00 SUBTOTAL $ - $ 65,000.00 $12,117.00 $105,000.00 $117,117.00 Contractual Serv. - 2018 Projects 2018 Featured Project(s) $110,760 $110,760.00 Website $3,000.00 $3,000.00 Dashboard $2,750.00 $3,250.00 $6,000.00 SUBTOTAL $ - $0.00 $116,510.00 $3,250.00 $119,760.00 TOTAL $ 13,294.83 $ 160,270.72 $180,897.00 $32,567.00 $127,150 $340,614.00 Total Remaining Encumbered Expense $ 127,150.00 Total Expense $13,294.83 $160,270.72 Budget # "2017 Obligated" reflects remaining amount committed to projects as of 11/2/17 C:\Users\adams\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\YK402AMK\Nov 2018 RPI Financial Rpt.xlsx

Southwest Michigan Prosperity Committee 2019 SWMPI Committee Scope of work - Building on past work and success In 2019 the Committee will break its work into smaller parts to magnify its impact. The Committee will focus its work on areas of focus identified in the Regional Prosperity Plan and through its work to-date: Community Development, Education, Infrastructure, and Economic Development. Accordingly, the Committee will create Subcommittees focused on each area of focus. Those subcommittees will identify and enhance the work already conducted within each area of focus, identify gaps, define strategies, and implement those strategies. Scope of Work Create Subcommittees focused on the areas identified in previous plans o Community development The Subcommittee will focus on finding and developing implementation strategies identified in the Prosperity Plan and through the 2018 community survey. The Committee has expressed an interest in creating a regional housing strategy. Potential areas of focus may include: Housing Attracting and retaining talent Improving access to parks throughout the region o Infrastructure The Subcommittee will look to build upon the groundwork laid by local groups. In pockets of the region, some groups have already begun conversations around integrating physical asset information. The subcommittee will look to utilize its funding by partnering with these groups to scale up their work to region-wide integrated information systems. High-priority elements of economic development identified in the 2018 survey include: Asset management Access to internet Alternative energy policy o Economic development A group of economic development stakeholders meets monthly. The Committee will look to endorse and support the work of that group. High-priority elements of economic development identified in the 2018 survey include: Increasing wages Attracting new businesses Improving access to jobs

o Workforce development and education The Committee funded a talent assessment of the region and regional literacy strategies. Furthermore, the Committee is funding the creation of a region-wide internship and apprenticeship strategy. The subcommittee will work to build upon the work conducted the past two years. Other high-priority elements of workforce development identified in the 2018 survey include: Increasing internship and apprenticeship opportunities Attracting and retaining talent o Regional partnerships Subcommittee work o Identify which goal in the Prosperity Plan will receive focus in 2019 o Identify existing groups working to achieve that goal Incorporate representative from those groups in the Subcommittee or vice versa o With the help of existing groups, identify gaps o Identify strategies that will help to fill the identified gaps o Implement or find partners to implement the chosen strategies Endorse or support the work of partner organizations Provide funding to spur implementation o Identify champions and owners of the work o Track progress o Hold regional symposium towards at the end of the year to celebrate success and set the stage for 2020 Timeline Committee Meeting Subcommittee Meetings Strategy Implementation Topical Symposium Q1 Q2 Q3 Q4 Committee meetings in March June September December Subcommittee meetings in January February April May July August October November

Southwest Michigan Prosperity Committee Mini-Grants Program Outline The Southwest Michigan Prosperity Initiative (SWMPI) offers the opportunity to apply for mini-grants. Grant request must coincide with the goals and objectives outlined in the Southwest Michigan Prosperity Plan [insert link] and fall within the following parameters: Requests are limited to $2,000 SWMPI funds cannot comprise more than 25% of a project s total funding A submitted request submitted through the SWMPI website Funded projects must have clear measurable outcomes Funds must be expended within one year of award Must advertise SWMPI contribution on printed materials and online sites Funded organizations should expect to make a report on activities related to the award An online form will have applicants provide the following information: Organization name Address Type of organization o Nonprofit o Government o Private Primary point of contact Amount requested Ability to attach a project description

SOUTHWEST MICHIGAN PROSPERITY INITIATIVE (SWMPI) POLICIES OF ITS COMMITTEE ADOPTED, 201_ SECTION 1: Goals of Southwest Michigan Prosperity Initiative (SWMPI) Policies A. Provide details of procedure raised but not fully described in the SWMPI Bylaws. B. Provide Committee membership with SWMPI procedures not otherwise described in its Bylaws. SECTION 2: Membership A. SWMPI staff will maintain a current roster of Committee members and their alternates. B. Attendance by Committee members at SWMPI meetings are recorded by staff. C. Upon request, staff will be able to produce a current SWMPI Committee attendance record. D. If a Committee member is absent from three consecutive SWMPI meetings staff will notify the executive committee that the member has, by virtue of their absence, resigned. SECTION 3: Budget A. Historically, the primary funding source for the SWMPI has been provided by the Michigan Department of Technology Management and Budget (DTMB). A formal grant application on behalf of the SWMPI is submitted in November. B. A formal decision by DTMB on the annual SWMPI grant submission has historically been rendered in January of the following year. Following that decision, a final budget amount is available to the SWMPI. C. The annual SWMPI budget will be submitted by staff to the Committee for approval at the first meeting of the fiscal year. SECTION 4: Contracts A. In the course of business, the SWMPI will execute contracts with individuals and organizations. B. Staff will participate in the drafting of contracts. C. The Committee will have the sole power to approve contracts. SECTION 5: Executive Committee

A. The Committee will maintain an Executive Subcommittee that will hold all the powers and responsibilities of the full Committee except as follows: a. Adopt a budget b. Changes to the Committee structure c. Changes to Committee membership