CHILI TOWN BOARD October 17, 2018 A regular meeting of the Chili Town Board was held on October 17, 2018 at the Chili Town Hall, 3333 Chili Avenue, Rochester, New York 14624 at 7:00 p.m. The meeting was called to order by Supervisor David Dunning. PRESENT: ALSO PRESENT: Councilman Brown, Councilman DeCory; Councilman Slattery, Councilwoman Sperr and Supervisor David Dunning. Dawn Forte, Supervisor's Secretary; Sandra Hewlett, Stenographer; Virginia Ignatowski, Town Clerk; Daniel Knapp, Director of Finance; David Lindsay, Commissioner of Public Works/Highway Superintendent; Councilman Slattery, Deputy Town Supervisor; Richard Stowe, Counsel for the Town; Eric Vail, Insurance Counselor. The invocation was given by Virginia Ignatowski. The Pledge of Allegiance was cited. The fire safety exits were identified for those present. PUBLIC HEARING A Public Hearing was held by the Chili Town Board on November 9, 2018 at the Chili Town Hall, 3333 Chili Avenue, Rochester, New York 14624 at 7:00 p.m. to discuss the 2019 Budget and to consider the following: Water District Assessment Rolls (South Chili Benefit Area #2) Sewer Districts (Chili Sewer Improvement Benefit Area #1) Lighting Districts (Consolidated Lighting District #1, Chili Industrial, Pumpkin Hill, Blueberry Hill, Parklands of Chili) Sidewalk Districts (Park Place, Vistas at the Links) Park District (Lexington) Consolidated Drainage District Assessment Rolls for Fire and Fire Protection Districts (Chili, Gates-Chili, Clifton) Assessment Rolls for Ambulance District (CHS Ambulance) Proposed contracts for Ambulance District Proposed contracts for Fire and Fire Protection Districts Preliminary Budget 2019 Attendance as previously noted in the 10/17/18 Chili Town Board meeting minutes. COMMENTS OR QUESTION FROM THE AUDIENCE: None. The Public Hearing was closed at 7:03 p.m. At this point, a Public Forum was conducted to allow public speakers to address the Town Board. No speakers addressed the Town Board. The Public Forum concluded at 7:03 p.m.
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 2 MATTERS OF THE SUPERVISOR: SUPERVISOR DUNNING: We have another meeting tomorrow, but there is -- the progress on the new Community Center is going along very well. We have been out there doing some site surveying and investigation on soils and all of the fun stuff that goes along with that. Mr. Lindsay has been involved with quite a bit on that. Things have been progressing as we have expected so far. So that's coming along nicely. And just so you all know, we are involving -- the department heads for Recreation, Library and Senior Center are very heavily involved in this, as well as our Superintendent of Highways also. And our Building Department Manager who is a qualified architect. Also, we have tried to keep Dan Knapp in the loop from the finance end to make sure that he is aware of what -- well, I know. RICHARD STOWE: So we can pay for it. SUPERVISOR DUNNING: So we can pay for it. It is progressing nicely. Looking sometime hopefully early winter to mid-winter in pouring foundations. So exciting stuff. MATTERS OF THE TOWN COUNCIL: COUNCILMAN SLATTERY: Actually, if you can, I would -- on Union Square, there are a number of potholes. I stopped tonight again to take a look at it. The one -- this has been over a month now they have been out there. One is over 3 1/2 feet long, just over a foot wide, 3 1/2 inches deep. I have asked for this to be looked into and can we just follow up on that, please? SUPERVISOR DUNNING: I will. COUNCILMAN SLATTERY: Thank you. SUPERVISOR DUNNING: I will check on that. I was not familiar with that at all. COUNCILMAN SLATTERY: Here is a picture of it. The residents that -- I know a few of them. They contacted me in regards to it. I have a couple different pictures if you would like. SUPERVISOR DUNNING: Okay. COUNCILMAN SLATTERY: So thank you. SUPERVISOR DUNNING: I will look into this and follow up with that. The 9/12/18 and 10/9/18 Town Board meeting minutes were approved. REPORTS SUBMITTED: Advanced Payment of Claims September 2018 Architectural Advisory Committee Minutes 9/11/2018 Building Department Report September 2018 Conservation Board Minutes 9/10/2018 Dog Control Reports September 2018 Drainage Committee Minutes 8/7/2018 Historic Preservation Board Minutes - 7/9/2018 Monthly Financial Report August 2018 Parks & Recreation Minutes 8/21/2018 Planning Board Minutes 9/11/2018 Recreation Center Report September 2018 Senior Center Report September 2018 Town Clerk Report September 2018 RESOLUTION #221 RE: Clifton Fire Department Active List BE IT RESOLVED that the following individual(s) be added to the Clifton Fire Department active list effective October 1, 2018: Matthew Connor & Colin Trudeau RESOLUTION #222 RE: Chili Fire Department Active List BE IT RESOLVED that the following individual(s) be added to the Chili Fire Department active list from the exempt list effective October 3, 2018:
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 3 Curtis Hess RESOLUTION #223 RE: Chili Fire Department Exempt List OFFERED BY: Councilman Brown BE IT RESOLVED that the following individual(s) be removed from the active list and be added to the Chili Fire Department exempt list effective October 3, 2018: Reg Allen & Brian Fredette RESOLUTION #224 RE: Building Department BE IT RESOLVED that Steven Lauth be appointed provisionally as Assistant Building and Plumbing Inspector, pending background check and shall be paid an annual salary of $41,500.00 (PG 28) effective October 18, 2018, expenses to be paid by voucher as incurred. RESOLUTION #225 RE: Amend Resolution #196 from the August 15, 2018 Town Board Meeting WHEREAS, the Senior Center Trust and Agency Account was established in the year 2000 to hold proceeds from fundraising activities to benefit the Chili Senior Center; and WHEREAS, the original resolution included funds from the account to pay for music on 12/18/2018 to Roxanne Ziegler of $150.00; and BE IT RESOLVED, that the funds be now distributed to Mitzie Collins for $75.00 and Roxanne Ziegler for $75.00 for music on 12/18/2018. RESOLUTION #226 RE: Establish Letter of Credit for Mayflower Estates BE IT RESOLVED that per the recommendation of the Commissioner of Public Works/Superintendent of Highways and Town Engineer that a letter of credit be established for Mayflower Estates in the amount of $211,040.24. Items within the letter of credit include, but are not limited to storm sewers, post construction
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 4 storm water control features and erosion and sediment control. RESOLUTION #227 RE: Purchase of Sewer Camera WHEREAS, included in the approved 2018 budget is the purchase of one (1) new storm sewer camera; and NOW, THEREFORE, BE IT RESOLVED, to authorize the purchase of a Standard Rovver X Truck camera system from Joe Johnson Equipment, LLC off the NJPA, Contract Number 022014-EVS, at a cost not to exceed $85,000.00 to be paid from the account SD8540.2 (Consolidated Drainage Equipment). COUNCILMAN SLATTERY: I know some folks are here tonight who generally aren't here. One may think we're going through this quick. This comes out to the public ahead of time so we have an opportunity to review it. If there is questions we need to ask of certain department heads, it gives us that opportunity. So it may appear we're going through it rather quickly, but this has been online so -- for the public to review, as well. Just wanted to let you know if you think we're moving awful quickly, that is why. RESOLUTION #228 RE: Purchase of Pickup for Highway WHEREAS, included in the approved 2018 budget is the purchase of one (1) new pickup truck; and NOW, THEREFORE, BE IT RESOLVED, to authorize the purchase of a Chevrolet Silverado 2500 from Cappellino Chevrolet off the NYS Contract (No. PC66898) at a cost not to exceed $35,000.00 to be paid from Account DA5130.2 (Machinery Equipment). RESOLUTION # 229 RE: Bids for Sidewalk Plowing WHEREAS, on October 11, 2018, the Chili Town Clerk received written sealed proposals for the plowing of sidewalks for the 2018/2019 season. The proposals identified a total cost for the main general sidewalk areas, and for Sections 1-10 of the Park Place sidewalk district. Three proposals were received as follows: J. Scott Krenzer Bid Item #1 General Sidewalks Bid Item #2 Park Place Bid Item #3 Vista Villa s Total Bid Amount $886.00 Chris Krenzer Bid Item #1 General Sidewalks
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 5 Bid Item #2 Park Place Bid Item #3 Vista Villa s Total Bid Amount $887.00 David Krenzer Bid Item #1 General Sidewalks Bid Item #2 Park Place Bid Item #3 Vista Villa s Total Bid Amount $974.00 NOW, THEREFORE, BE IT RESOLVED, to award the sidewalk plowing bid to the low bidder, J. Scott Krenzer at a cost of $886.00 per trip for general area sidewalks, the Park Place Sidewalk District, and Vista Villa s. RESOLUTION #230 RE: GASB 75 Actuarial Services OFFERED BY: Councilman Brown WHEREAS, the Town of Chili must comply with GASB 75 Accounting and Financial Reporting for Post-Employment Benefits Other Than Pensions with the fiscal year ending December 31, 2018, and each subsequent year; and WHEREAS, the Director of Finance received a proposal from Harper Danesh to provide interim valuations for the 2018 and 2020 plan years and a full actuarial valuation for the 2019 plan year in accordance with GASB 75 with fees as follows: 2018 Interim valuation $1,500 2019 Full valuation $3,750 2020 Interim valuation $1,200 NOW, THEREFORE, BE IT RESOLVED, on the recommendation of the Director of Finance to accept the proposal of Harper Danesh and authorize the Supervisor to sign the related contract for professional services to conduct the valuations in accordance with GASB 75 for the fiscal years ending December 31, 2018, 2019 and 2020, to be paid from A1430.4 (Personnel GASB OPEB Actuary Services). RESOLUTION #231 RE: Penflex Inc. Agreement BE IT RESOLVED that Supervisor Dunning is authorized to enter into a Service Fee Agreement with Penflex, Inc. To perform standard administrative services for the Chili Fire Department Inc. Service Award Program for the term November 1, 2018, to October 31, 2019, as well as actuarial services in connection with the GASB 73 required financial statement disclosures. RESOLUTION #232 RE: 2018 Budget Amendments BE IT RESOLVED to transfer $1,500 from A1990.4 (Contingency) to A1310.4 (Director of
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 6 Finance Contractual); and BE IT FURTHER RESOLVED, to transfer $2,000 from A1990.4 (Contingency) to A1430.4 (Personnel GASB OPEB Actuary Services); and BE IT FURTHER RESOLVED, to transfer $35,000 from DA5142.4 (Snow Removal Highway Miscellaneous) to DA5110.4 (General Repairs Asphalt and Stone). RESOLUTION #233 RE: Employer Medical Contribution 2019 SECONDED BY: Councilman Slattery BE IT RESOLVED effective January 1, 2019, for the calendar year 2019, the Town will pay the following maximum contribution towards the health insurance monthly premium: Single - $590.52; two-person - $1,281.15; or family - $1,468.15, and the full-time non-union employee will pay, by payroll deduction, the balance of the premium cost, if any; or if they wish to pay the Town directly, the premium must be paid in advance by the 20th of each month preceding the period coverage. RESOLUTION #234 RE: Flexible Spending Account for Town Employees for 2019 WHEREAS, the Town of Chili Flexible Spending Account (The Plan ) was adopted by an April 19, 1995 Resolution #203, and modified by December 11, 2013 Resolution #261 and maintained by the Town pursuant to Section 125 of the Internal Revenue Code; and WHEREAS, the Town employees have found the Plan to be beneficial; and NOW, THEREFORE, BE IT RESOLVED, to continue the Plan in 2019, open to full-time non-bargaining personnel and Union full-time personnel, subject to the bargaining contract, and open to employees working for the Town for a minimum of six (6) consecutive months; and BE IT FURTHER RESOLVED, the maximum for both Health Care and Dependent Care reimbursement accounts be set at the amount allowable by the Internal Revenue Code; and BE IT FURTHER RESOLVED, that the Flexible Spending Accounts will be funded from participating employee payroll deductions; but where the Health Care Flexible Spending Account may show a negative balance, the FSA shall be temporarily funded from the appropriate Employer FICA account and shall be reimbursed as participating employee deductions are received; and BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to enter into a contract with Lifetime Benefit Solutions, Inc. (Formerly EBS-RMSCO, Inc.) To administer the Plan reimbursements. RESOLUTION #235 RE: Setting Public Hearing for Demolition or Repair of Structure at 2852 Chili Avenue
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 7 WHEREAS, the Building Department Manager of the Town of Chili has filed his report in writing with the Town Board of the Town of Chili containing his findings and recommendations regarding certain structures situated on premises at 2852 CHILI AVENUE, TOWN OF CHILI, NY designated by Tax Map No. 133.20-1-62, in which report said Building Department Manager states his opinion that said structures are unsafe and dangerous to the public and recommends their immediate demolition and removal; and WHEREAS, the Town Board of the Town of Chili after reviewing said report and after Hearing said Building Department Manager in regard thereto and after having duly deliberated upon the same, having determined that said report warrants the securing of said structures or their removal; and NOW, THEREFORE, BE IT RESOLVED, that: (1) notice be given to Igor Podzorov reputed owner(s) of these structures situate on premises on 2852 CHILI AVENUE, TOWN OF CHILI, NY designated by Tax Map No. 133.20-1-62, in the manner required by Chapter 205 of the Code of the Town of Chili, (2) said notice to be served upon said Igor Podzorov reputed owner(s) or by first class mail to their last known residences as shown by the Official Assessment Roll of the Town of Chili, and by affixing a copy thereof upon said structures, (3) said notice shall notify the property owner(s) that the Town Board has scheduled a Public Hearing to consider whether or not an ORDER should be made with regard to the structures on the property ORDERING their REPAIR if the same is feasible, or ORDERING their DEMOLITION and REMOVAL. At the Public Hearing the report of the Building Department Manager shall be considered. Said report recommends that the structures on the property be DEMOLISHED AND REMOVED ( the work ), and all work to be commenced within twenty (20) days of the service of said ORDER and to be completed within forty-five (45) days thereafter, (4) If said work is not commenced within 20 days, said Order may provide that the Town of Chili may perform the work at the expense of the property owner(s), and (i) be assessed & levied against the land on which said structures are located along with legal expenses and/or (ii) to be collected by special proceeding along with legal expenses. (5) A public hearing has been scheduled on November 14, 2018 at 7:00p.m. at 3333 Chili Avenue, Rochester, NY 14624, to consider said ORDER, and (6) the Building Department Manager of the Town of Chili be and he hereby is directed to prepare said notice and arrange for the service thereof in accordance with the requirements of said Chapter 205. The Town Clerk is hereby directed to publish notice of public hearing in accordance with Section 108, in the Gates-Chili Post. RESOLUTION #236 RE: SEQR Determination Local Law# of 2018 to authorize the Addition of Massage Business and Amend Chapter 500, Article III, District Regulations and Article XV, Word Usage and Definitions, of the Town of Chili Town Code WHEREAS, the Chili Town Board has received the proposed Local Law# of 2018 to authorize the Addition of Massage Business and Amend Chapter 500, Article III, District Regulations and Article XV, Word Usage and Definitions, of the Town of Chili Town Code; and NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Chili, having reviewed the SEQR regulations hereby determines that the adoption of Local Law # to authorize the Addition of Massage Business and Amend Chapter 500, Article III, District Regulations and Article XV, Word Usage and Definitions, of the Town of Chili Town Code is to be considered a Type II action. RESOLUTION #237 RE: Set a Public Hearing for A local law of 2018, to authorize the Addition of Massage Business and Amend Chapter 500, Article III, District Regulations and Article XV, Word Usage and Definitions, of the Town of Chili Town Code.
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 8 WHEREAS, on December 13, 2017 the Town Board approved and adopted a 6 month moratorium on Massage Business and further on July 11, 2018 the Town Board approved and adopted a 6 month extension of such; and NOW, THEREFORE, BE IT RESOLVED, that Local Law # of 2018 to authorize the Addition of Massage Business and Amend Chapter 500, Article III, District Regulations and Article XV, Word Usage and Definitions, of the Town of Chili Town Code as indicated above is hereby introduced, and that a meeting of the Town Board of the said Town of Chili shall be held at the Chili Town Hall, 3333 Chili Avenue, Town of Chili, New York on the 14th day of November, 2018, at 7:00 p.m. to consider the said Local Law and to hear all persons interested in the subject thereof and for such other action on the vote of said Town Board in relation to the said Local Law as may be proper or required by law; and it is further ORDERED, that the Town Clerk of the Town of Chili is hereby authorized and directed to publish a notice of said Public Hearing in the Official Publication Newspaper of the Town and post a copy of the same on the bulletin board in the Office of the Town Clerk, not less than ten (10) days, but not more than twenty (20) day(s) prior to the date set for said public hearing. RESOLUTION #238 RE: September 19, 2018 Abstract WHEREAS, January 3, 2018 Resolution #1 authorized vouchers to be paid September 19, 2018, by all Council signing a waiver form; and WHEREAS, Council did authorize by a majority vote vouchers 28981, 28983, 29138-29139, 29141-29143, 29146, 29149-29158, 29160, 29162-29164, 29166-29167, 29169-29176, 29179, 29181, 29183-29188, 29191, 29193-29195, 29197, 29199, 29202, 29204, 29206, 29209, 29212, 29214-29218, 29220-29222, 29228-29236, 29240-29297, 29302-29310, 29312-29313, 29318-29320, 29324-29345, 29347-29355 totaling $306,531.14 to be paid from the Distribution Account as presented by Virginia Ignatowski, Town Clerk; and NOW, THEREFORE, BE IT RESOLVED, to note for the record 28981, 28983, 29138-29139, 29141-29143, 29146, 29149-29158, 29160, 29162-29164, 29166-29167, 29169-29176, 29179, 29181, 29183-29188, 29191, 29193-29195, 29197, 29199, 29202, 29204, 29206, 29209, 29212, 29214-29218, 29220-29222, 29228-29236, 29240-29297, 29302-29310, 29312-29313, 29318-29320, 29324-29345, 29347-29355 were paid from the following funds: General Fund $ 135,089.34 General Fleet Reserve 14,960.28 Admin Facility Reserve 20,832.00 Highway Fund 133,282.94 Consolidated Drainage District 1,791.58 Private Purpose Trust 575.00 Total Abstract $ 306,531.14 RESOLUTION #239 RE: October 3, 2018 Abstract SECONDED BY: Councilman Slattery WHEREAS, January 3, 2018 Resolution #1 authorized vouchers to be paid October 3, 2018, by all Council signing a waiver form; and WHEREAS, Council did authorize by a majority vote vouchers 29298, 29300, 29361-29362, 29365, 29383-29388, 29393-29396, 29398-29469 totaling $116,592.26 to be paid from the Distribution Account as presented by Virginia Ignatowski, Town Clerk; and
CHILI TOWN BOARD MEETING - October 17, 2018 - Page 9 NOW, THEREFORE, BE IT RESOLVED, to note for the record 29298, 29300, 29361-29362, 29365, 29383-29388, 29393-29396, 29398-29469 were paid from the following funds: General Fund $ 64,566.79 Highway Fund 25,355.76 Library Fund 2,690.84 H60 Community Center 7,345.00 Consolidated Drainage District 922.65 Street Lighting Districts 13,773.72 Sidewalk Districts 1,937.50 Total Abstract $ 116,592.26 RESOLUTION #240 RE: October 17, 2018 Abstract BE IT RESOLVED to pay vouchers 29030-29032, 29299, 29301, 29382, 29472-29495, 29498-29501, 29503-29520, 29525-29529, 29534-29537, 29539-29562, 29565, 29568-29584, 29586 totaling $58,860.05 to be paid from the Distribution Account as presented to the Town Board by Virginia Ignatowski, Town Clerk: General Fund $ 46,558.77 Admin Facility Reserve 2,298.30 Highway Fund 8,240.60 Library Fund 75.20 Drainage District 727.18 Private Purpose Trust 960.00 Total Abstract $ 58,860.05 The next meeting of the Chili Town Board will be Wednesday, November 14, 2018 at 7:00 p.m. in the Town of Chili, Town Hall Main Meeting Room. The meeting was adjourned at 7:14 p.m.