Attachment 3 - a MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD MILWAUKEE, WISCONSIN CALL TO ORDER The regular monthly meeting of the Milwaukee Area Technical College District Board was held in Open Session on Tuesday,, and called to order by Chairperson Dull at 4:03 p.m. in the Board Room, Room M210, at the Downtown Milwaukee Campus of Milwaukee Area Technical College. ITEM 1 a. ROLL CALL Present: Excused: David Dull; Mark Foley; Ashanti Hamilton; Mary Isbister; Grace Maizonet (via telephone) and Mary Scheibel. Ashanti Hamilton arrived at 4:11 p.m. Abdulhamid Ali; Lisa Olson and Ann Wilson. ITEM 1 b. ITEM 2. COMPLIANCE WITH THE OPEN MEETINGS LAW Chairperson Dull indicated that proper notice of the meeting had been given in compliance with the Wisconsin Open Meetings Law. COMMENTS FROM THE PUBLIC Chair Dull asked the Legislative Matters Report be given at this time to accommodate the schedule of Ms. Zelenkova, Lobbyist, Hubbard Wilson & Zelenkova. LEGISLATIVE MATTERS REPORT Ms. Ramie Zelenkova, Lobbyist, Hubbard Wilson & Zelenkova, gave an update on recent legislative matters impacting higher education. ITEM 3. APPROVAL OF MINUTES C-1 Regular Board Meeting: May 22, 2018 C-2 Public Hearing on the Budget: June 19, 2018 It was moved by Mr. Hamilton, seconded by Mr. Foley, to approve the minutes of the Regular Board Meeting: May 22, 2018, and the Public Hearing on the Budget: June 19, 2018.
Page 2 ITEM 4. approved. APPROVAL OF CONSENT AGENDA ITEMS a. Bills May 2018 b. Financial Report May 2018 c. Human Resources Report d. Procurement Report It was moved by Mr. Foley, seconded by Ms. Isbister, to approve the Consent Agenda. approved. Ms. Scheibel remarked on the Vision Point Contract and is looking forward to the approach and benefits that the company would bring to MATC. ITEM 5. BOARD ACTION ITEMS Items 5 a. Resolution (F0047-6-18) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2017-2018A of Milwaukee Area Technical College District, Wisconsin. It was moved by Mr. Foley, seconded by Ms. Isbister, to approve Resolution (F0047-6-18) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2017-2018A of Milwaukee Area Technical College District, Wisconsin. Mr. John Mehan, managing director, Robert W. Baird & Co., reviewed the Final Pricing Summary for the $1,500,000 General Obligation Promissory Notes, Series 2017-2018A. approved, the roll call vote being as follows: Ayes: Foley, Hamilton, Isbister, Maizonet, Scheibel, and Dull - 6 Noes: 5 b. Resolution (F0048-6-18) Authorizing the Issuance and establishing the Parameters for the Sale of not to exceed $1,500,000 General Obligation Promissory Notes, Series 2018-2019B of Milwaukee Area Technical College District, Wisconsin
Page 3 It was moved by Mr. Foley, seconded by Ms. Isbister, to approve Resolution (F0048-6-18) Authorizing the Issuance and establishing the Parameters for the Sale of not to exceed $1,500,000 General Obligation Promissory Notes, Series 2018-2019B of Milwaukee Area Technical College District, Wisconsin. approved, the roll call vote being as follows: Ayes: Hamilton, Isbister, Maizonet, Scheibel, Foley and Dull 6 Noes: 5 c. Resolution (F0049-6-18) Authorizing the Issuance of $22,500,000 General Obligation Promissory Notes, Series 2018-2019C of Milwaukee Area Technical College District, Wisconsin. Resolution (F0049-6-18) Authorizing the Issuance of $22,500,000 General Obligation Promissory Notes, Series 2018-2019C of Milwaukee Area Technical College District, Wisconsin approved, the roll call vote being as follows: Ayes: Isbister, Maizonet, Scheibel, Foley, Hamilton and Dull 6 Noes: 5 d. Resolution (F0050-6-18) to Approve Disbursement of FCC Spectrum Auction Proceeds It was moved by Mr. Foley, seconded by Ms. Isbister, to approve Resolution (F0050-6-18) to Approve Disbursement of FCC Spectrum Auction Proceeds. approved. 5 e. Resolution (F0051-6-18) to Approve Fiscal Year 2018-2019 Renovation/Remodeling (Capital) Projects It was moved by Mr. Foley, seconded by Ms. Isbister, to approve Resolution (F0051-6-18) to Approve Fiscal Year 2018-2019 Renovation/Remodeling (Capital) Projects. approved.
Page 4 5 f. Resolution (F0052-6-18) to Adopt Fiscal Year 2018-2019 Activity Plan and Budget Resolution (F0052-6-18) to Adopt Fiscal Year 2018-2019 Activity Plan and Budget. approved, the roll call vote being as follows: Ayes: Scheibel, Foley, Hamilton, Dull, Isbister and Maizonet 6 Noes: 5 g. Resolution (F0053-6-18) to Establish Reserves for Fiscal Year 2018-2019 Resolution (F0053-6-18) to Establish Reserves for Fiscal Year 2018-2019 approved. 5 h. Resolution (F0054-6-18) Authorizing Contingency Payment of Bills and Awarding of Contracts. Resolution (F0054-6-18) Authorizing Contingency Payment of Bills and Awarding of Contracts. approved. 5 i. Resolution (F0055-6-18) to Approve Renewal of Insurance Coverages through Districts Mutual Insurance and the Wisconsin Technical College Insurance Trust. Resolution (F0055-6-8) to Approve Renewal of Insurance Coverages through Districts Mutual Insurance and the Wisconsin Technical College Insurance Trust. approved.
Page 5 5 j. Resolution (F0056-6-18) to Approve Lump Sum Compensation Adjustment Resolution (F0056-6-18) to Approve Lump Sum Compensation Adjustment approved. 5 k. Resolution (F0057-6-18) to Approve Vacant Land Offer to Purchase. It was moved by Mr. Foley, seconded by Ms. Scheibel to approve Resolution (F0057-6-18) to Approve Vacant Land Offer to Purchase. approved. 5 l. Approval of FY2018-2019 Administrative Personnel Annual Contracts Approval of FY2018-2019 Administrative Personnel Annual Contracts. approved. 5 m. President s Goals for FY2018-2019 It was moved by Mr. Foley, seconded by Ms. Scheibel to approve President s Goals for FY2018-2019. Director Foley expressed concern regarding the excess of expense over revenue in Child Care and Food Service and looking into various ways to alleviate this situation. Dr. Martin stated it might be helpful to do the amendment as the Enterprise Accounts. A discussion was had concerning the practicality of adding this as an agenda item. It was moved by Mr. Foley, seconded by Ms. Maizonet to amend the President s Goals to add under Strategic Planning Goal 3 of addressing the operating expenses in the Enterprise Fund summary. approved. It was moved by Mr. Foley, seconded by Mr. Hamilton, to approve the President s Goals for FY2018-2019 as amended. approved.
Page 6 ITEM 6 Reports 6 a. Chairperson s Report Chairperson Dull: Presented resolutions of appreciation to Grace Maizonet and Mary Isbister for their service to the board and college. Discussed synopsis of board members evaluation ratings and comments. Stated the majority of board members felt that overall board effectiveness was maintained by the change to Committee of the Whole structure. Reported it was suggested to supplement the Committee of the Whole structure with quarterly or semi-annual meetings or retreats. Reported the current Strategic Plan Vision 2020 is up for review next year and the board will be engaged in this process. Asked for a motion on the board structure for FY2018-2019. It was moved by Ms. Scheibel, seconded by Mr. Foley that the MATC District Board continue to operate as a Committee of the Whole for FY2018-2019. approved. Asked Ms. Maizonet to speak to Activities in Childcare. Ceded the rest of his time for Mr. Foley to report out on the MATC Foundation. Mr. Foley reported: The Foundation raised to date a total of $832,046, awarded $578,825 in scholarships and more than $107,110 in emergency student assistance. The Foundation has provided the college with $537,514 in program support. The Foundation board adopted a budget for FY2018-2019 with a fundraising goal of $1 million. The Foundation has contracted with Convergent Nonprofit Solutions to conduct a market analysis through interviews of corporate and civic leaders in the area. The goal is to gauge the level of interest in working with MATC and the MATC Foundation to meet critical skills gap and labor shortage issues through investments in programs like the Promise.
Page 7 6 b. President s Report Dr. Martin: Gave an update on the Guided Pathways Initiative and the upcoming visit by Guided Pathways Coach Dr. Joyce Walsh- Portillo. 6 c. Milwaukee PBS General Manager s Report Mr. Zachary: Reported Milwaukee PBS recognized 16 young authors in Kindergarten through Third grade in the 2018 Milwaukee PBS KIDS Young Writers Contest on Wednesday, June 13. Mentioned MATC Board Chair David Dull and MATC Board Member Mark Foley joined members of the Milwaukee PBS production team at the annual Salute to Local Government on June 19. Announced Milwaukee PBS producers and engineers set up on Center Street and Dr. Martin Luther King Drive and taped a special Black Nouveau on Milwaukee s Juneteenth Celebration. Milwaukee PBS continues to tell stories about the world through the lens of Milwaukee residents. One story focuses on Zetho, a 29-year old Congolese refugee who recently became a U.S. Citizen, and the second story focuses on the 4 other Congolese refugees Zetho is helping. 6 d. Legislative Matters Report ITEM 7. The report was presented earlier in the meeting. BOARD MONITORING 7 a. Program Performance & New Programs Under Development Dr. Mohammad Dakwar presented the item as information on the Program Performance & New Programs Under Development, which are: Welding/Fabrication; Data Analytics; Mechatronics and Healthcare Education 7 b. Update on MATC Education Center at Walker s Square Dr. Dakwar, Arturo Martinez, Jonathan Feld and Dorothy Walker presented the Update on MATC Education Center at Walker s Square.
Page 8 7 c. Strategic Planning Dashboards This item will be presented at the August Board Meeting. 7 d. Enrollment Management Update Mr. Craig presented the Enrollment Management Update. 7 e. Annual Report on Remission of Out-of-State Tuition ITEM 8. Mr. Hollow reviewed the Preliminary FY19 Capital Equipment Budget. NEW BUSINESS There was no new business. ITEM 9. Future Agenda Items/Events 9 a. Board Organizational Meeting, Monday, July 9, 2018, 4:00 p.m., Downtown Milwaukee Campus, Board Room (M210) 9 b. WTCS Summer Meeting, July 12 14, 2018, Northeast Wisconsin Technical College, Green Bay, WI ITEM 10 Closed Session 10 a. Personnel and Legal Matters Update*** 10 b. President s Contract & Compensation**** It was moved by Mr. Foley, seconded by Ms. Scheibel to convene into Closed Session pursuant to Section 19.85 (1)(f) and (g) of the Wisconsin Statutes to discuss Item 10.a., Personnel and Legal Matters Update, to discuss personnel data that would likely have a substantial adverse effect on the reputations of the employees discussed and to confer with legal counsel regarding litigation in which the district is or is likely to become involved; and pursuant to Sections 19.85(1)(c) and (e) of the Wisconsin Statutes to discuss Item 10.b., President s Contract and Compensation to consider the contract terms and compensation data of the President whom the Board oversees. The Board may reconvene into Open Session to take action on matters discussed in Closed Session under item 10.a. or b. approved.
Page 9 OPEN SESSION It was moved by Mr. Foley, seconded by Ms. Isbister, that the Board reconvene into Open Session. approved. ITEM 10 10 a. President s Contract & Compensation It was moved by Ms. Isbister, seconded by Mr. Foley, to approve the following modifications to the president s employment agreement to be effective July 1, 2018: 1.) Based upon the accomplishments of President Martin during 2017-2018, increase the supplement for retirement planning purposes by an additional $40,000 for the 2018-2019 year only. ITEM 11. approved. Adjournment Respectfully submitted, Gwendolyn Z. Green On behalf of Board Secretary The meeting adjourned at 7:50 p.m. * This meeting may be conducted in part by telephone. Telephone speakers will be available to allow the public to hear those parts of the proceedings that are open to the public. ** may be taken on any agenda item, whether designated as an action item or not. Agenda items may be moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin Statutes. The board may return into Open Session to take action on any item discussed in Closed Session. *** It is anticipated that this item may be discussed in Closed Session pursuant to Sections 19.85(1)(f) and (g) of the Wisconsin Statutes. **** It is anticipated that this item may be discussed in Closed Session pursuant to Sections 19.85(1)(c) and (e) of the Wisconsin Statutes. Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting.