1. CALL TO ORDER MINUTES CITY OF DELANO City Council/Economic Development Authority Tuesday, June 16, 2009 7:00 PM Mayor Joe McDonald called the regular meeting of the Delano City Council/Economic Development Authority of Tuesday, June 16, 2009 to order at 7:05 PM. PLEDGE OF ALLEGIANCE INVOCATION Father Chris Wenthe Mayor McDonald introduced Fr. Wenthe who led an invocation preceding the Council meeting. 2. ROLL CALL AND APPROVAL OF AGENDA Members Present: Members Absent: Also Present: Joe McDonald, Mayor Larry Bartels, Council Member Betsy Stolfa, Council Member Holly Schrupp, Council Member Brad Hotchkiss, Council Member Phil Kern, City Administrator Brian Bloch, Finance Director Bob Van Lith, Chief Marlene Kittock, City Clerk / AV Technician Wendy Biel, Recorder Motion Number (M-09-166) Motion by Betsy Stolfa, seconded by Larry Bartles to approve the Agenda of the regular City Council/Economic Development Authority meeting of Tuesday, June 16, 2009. Motion carried. 3. MINUTES A. Minutes of the regular City Council/Economic Development Authority from Tuesday, June 2, 2009.
Motion Number (M-09-167) Motion by Betsy Stolfa, seconded by Larry Bartels to approve the Minutes as submitted. Motion Carried. 4. SPEAKERS, PRESENTATIONS AND AWARDS 5. CONSENT ITEMS The items listed for consideration will be enacted by one motion unless the Mayor, a member of the Council, City Staff or a person in attendance requests an item be removed from the Agenda. EDA CITY A. Motion to approve hiring part-time staff at Delano Wine & Spirits. B. Consider request of Adam Jopp of the Iowa Steak Company for a vendor s license to sell door to door USDA approved steak, chicken, pork and seafood products. C. Approve licenses for Club, Liquor On-Sale, Sunday Liquor On-Sale, 3.2 Malt Liquor With and Without Wine On-Sale, 3.2 Malt Liquor/Off-Sale, Coin Operated Machines, Dance/Music, Fireworks, Solid Waste and Recycling. D. Approve lease agreement with Delano School District for use of City motor vehicle. Motion Number (M-09-168) Motion by Larry Bartels, seconded by Betsy Stolfa to approve the Consent Items A and D as submitted. Motion Carried. 5B. Consider request of Adam Jopp of the Iowa Steak Company for a vendor s license to sell door to door USDA approved steak, chicken, pork and seafood products. Mayor McDonald opened discussion questioning the vendor s product and the permit process. Phil Kern informed Council that Adam Jopp, representative of Iowa Steak Company, has properly applied for a vendor s license and is compliant with the City Ordinance Section 408.01 Peddlers, Transient Merchants and Solicitors.
Larry Bartels questioned the affect on local business owners with similar products; also questioning whether other vendorshad followed the same procedure. Marlene Kittock, City Clerk, clarified to Council that the mentioned vendors have scheduled routes and are within the law. Bartles requested future discussion by Council and Staff for City Ordinance 408.01. Betsy Stolfa inquired if the applicant would be in violation of the ordinance if he contacted a resident or business posting a No Solicitation sign. Phil Kern said he wasn t aware if the ordinance would allow it; Staff would request Mr. Jopp to respect such signage. Motion Number (M-09-169) Motion by Betsy Stolfa, seconded by Larry Bartles to approve the request of Adam Jopp of the Iowa Steak Company for a vendor s license to sell door to door USDA approved steak, chicken, pork and seafood products. Motion Carried. 5C. Approve licenses for Club, Liquor On-Sale, Sunday Liquor On-Sale, 3.2 Malt Liquor With and Without Wine On-Sale, 3.2 Malt Liquor/Off-Sale, Coin Operated Machines, Dance/Music, Fireworks, Solid Waste and Recycling. Betsy Stolfa requested the definition of a Club License compared to a Hard Liquor License. Marlene Kittock explained the differences and requirements per license and the reasoning for different licensing fees. Stolfa asked if another organization could apply for a Club License; Marlene Kittock informed Council that without applying to be a fraternal organization or non-profit organization, they in-turn would not be allowed to apply for a Club License. Phil Kern reminded Council that Staff is requesting two motions: (1) to approve the annual licenses for business noted; and (2) to approve the request from Juke Box and Doc Holidays to make monthly payments for their related licenses. Motion Number (M-09-170) Motion by Larry Bartels, seconded by Betsy Stolfa to approve licenses for Club, Liquor On-Sale, Sunday Liquor On-Sale, 3.2 Malt Liquor With and Without Wine On-Sale, 3.2 Malt Liquor/Off-Sale, Coin Operated Machines, Dance/Music, Fireworks, Solid Waste and Recycling. Motion carried by Roll Call Vote 3-0. Motion Number (M-09-171) Motion by Larry Bartels, seconded by Betsy Stolfa to approve the request from Juke Box and Doc Holidays to make monthly payments for their related licenses. Motion carried. 6. CITY STRATEGY No. 1: Provide high quality infrastructure and services in a planned fiscally responsible manner. A. Update on Highway 12 / Railroad Bridge Project.
Phil Kern updated Council on the Burlington Northern Railroad project; the railroad bridge was replaced on June 10, 2009. The bridge was replaced and rail traffic was resumed by 3:00 AM. The railroad will be closed on June 16 and June 18, with the anticipation of opening Highway 12 by Friday, June 26, 2009. This will be open to all traffic through July 6, 2009; at this time, MnDOT is tentatively schedule to begin Phase II of construction on Highway 12 and Bridge Avenue. Betsy Stofa inquired about signage for future detour traffic. Kern noted that the focus will be keeping downtown business accessible to all patrons, yet encouraging detour traffic to follow proper signage. Staff will work with MnDOT to discuss signage balancing neighborhood, downtown and detour traffic. 7. CITY STRATEGY No. 2: Ensure the City s financial stability. A. Approve RESOLUTION to decrease the Fire Relief pension benefit from the current $2,575 per year of active service to $2,400 per year of active service per Member effective August 1, 2009 through December 31, 2009, with the pension benefit to return to $2,575 per year of active service effective January 1, 2010. Brian Bloch reminded Council that each year the Fire Relief is required to complete a State reporting form estimating what contribution amount the City is required to make for the following year. This form is required to be approved by Council by August 1 and then sent to the State. With the downturn in the economy and the stock markets the Fire Relief s investments have taken a significant hit over the past year. These losses in the stock market have resulted in lower assts available for the Relief to payout possible pensions. The lower assets available for possible payouts means the required contribution from the City would have to increase significantly in 2010 unless the pension benefit is lowered in 2009. Lowering the pension benefit from $2,575 to $2,400 will require a City contribution of $25,000 in 2010. Betsy Stolfa questioned Bob Van Lith if anyone was considering retiring between August 1 and December 31, 2009. Bob Van Lith stated that he did not anticipate any retirees during this time; noting that if no one retires until after January 1, 2010 the change in contribution may not affect an individual s pension benefit. Motion Number (M-09-172) Motion by Betsy Stolfa, seconded by Larry Bartels to approve the resolution to decrease the Fire Relief pension benefit from the current $2,575 per year of active service to $2,400 per year of active service per Member effective August 1, 2009 through December 31, 2009, with the pension benefit to return to $2,575 per year of active service effective January 1, 2010. Motion carried by Roll Call Vote 3-0.
8. CITY STRATEGY No. 3: Manage high quality growth consistent with the City s Comprehensive Plan. 9. CITY STRATEGY No. 4: Ensure a well-trained and productive workforce to meet the changes of the City. 10. CITY STRATEGY No. 5: Increase accountability by measuring and evaluating service delivery. 11. CITY STRATEGY No. 6: Continue to improve the City s downtown. 12. CITY STRATEGY No. 7: Encourage communication and ideas with residents and business owners. A. Minutes of the Historical Preservation Advisory Committee from Monday, April 6, 2009. Betsy Stolfa stated that Holly Schrupp was listed as present but had not attended the meeting. B. Minutes of Planning Commission from Monday, May 11, 2009. C. Minutes of the Historical Preservation Advisory Committee from Monday, June 1, 2009. No motion was made. 13. OTHER BUSINESS Mayor McDonald congratulated Bob Van Lith and the future CERT (Community Emergency Response Team) graduates. Mayor McDonald explained that community residents have volunteered their time to learn necessary skills to assist emergency response teams; these residents would be available to better assist during disasters (such as the tornado in Hugo, MN) should a situation arise in the City of Delano. On behalf of the Council, the Mayor thanked Van Lith for his volunteered time and leadership of a successful program.
14. COMMUNICATIONS AND ANNOUNCEMENTS A. Cancel City Council Meeting for July 7, 2009. Motion Number (M-09-173) Motion by Betsy Stolfa, seconded by Mayor McDonald to cancel City Council Meeting for July 7, 2009. Motion carried. 15. CLAIMS A. City Claims. Motion Number (M-09-174) Motion by Betsy Stolfa, seconded by Larry Bartles to approve the City Claims in the amount of $ 880,059.88. Motion Carried. 16. ADJOURNMENT Motion Number (M-09-175) Motion by Betsy Stolfa, seconded by Larry Bartels to adjourn the regular meeting of the Delano City Council/Economic Development Authority of Tuesday, June 16, 2009. Motion Carried. There being no further business to discuss the regular meeting of the Delano City Council/ Economic Development Authority of Tuesday, June 16, 2009 was adjourned at 8:05 PM. Joe McDonald, Mayor ATTEST: Marlene Kittock, City Clerk Wendy Biel, Recorder