Donovan Unit #3 Schools Donovan High School Library Donovan, IL 60931 May 23, 2018 6:00PM REGULAR MEETING: President Schultz called the meeting to order at 6:00PM. Roll call was taken with six (6) members present. Mr. Schultz, Mr. Wisniewski, Mrs. Carlson, Mrs. Regnier, Mr. Schmidt and Dr. Miller were present. Mr. Munson was absent. Mrs. Pitkin introduced the Donovan Elementary April Students of the Month; Allison Alcocer for Kindergarten, Brian Gouwens for 1 st Grade, Cameron Seibring for 2 nd Grade, Jayden Mitton for 3 rd Grade, Laylah Lou Walters for 4 th Grade, and Kayla Novak for 5 th Grade. Brian, Cameron, Jayden and Laylah were present with their families. Mr. Westrick recognized the High School Kankakee Area Career Center Students for their outstanding achievement this year. Colt Robey, Collin Corriveau and Keeley Smith. Collin and Keely were present. Colt was not in attendance. The Board then moved to Board Packet Information. Item A was the approval of agenda. Dr. Miller made a motion, seconded by Mr. Wisniewski to approve the agenda. Mr. Schultz stated this meeting will be the last time the Agenda will need to be approved. The Next, was the approval of the Consent Agenda items including: 1) Regular Board Meeting Minutes of April 25, 2018, and 2) Accounts Payable. Mr. Schmidt made a motion, seconded by Mr. Wisniewski to approve the Consent Agenda items. The Item C was Review of Student Activity Accounts. Mrs. Carlson asked where the remaining funds from student accounts goes once the class has graduated. The funds remaining are usually very minimal. The graduating class will purchase something for the school or it is applied towards the cost of future graduations. Item D was FOIA Requests. There were none. Visitors/ Written Correspondence/Public Participation There were approximately twenty three (23) visitors present. Most of the visitors present were there to support the Students of the Month. Wendy Davis, who was representing the Times Republic, and Kelly Frey who expressed interest in the open Board seat were also present. The Board received written communication from Emily Greeves thanking the Board for all of the opportunities and experiences she has had over the years at Donovan. Mr. Wisniewski read the letter to the Board. The Board and Mr. Westrick were appreciative of Emily s letter. There was no other correspondence to come before the Board. Donovan Education Association Report The DEA had nothing to report and no one present for the meeting. Administrative Reports Superintendent Report: Mr. Westrick explained the Evidence Based Funding payment lowered by approximately $620.00 for the remainder of the Fiscal Year 2018. The Individuals with Disabilities Act (IDEA) is the federal law that governs Special Education. Donovan School District has received the designation of Meets Requirements in implementing the requirements of IDEA. Mr. Westrick thanked Mrs. Pitkin for her creative and unique gifts she gave to the teachers and staff for Teacher Appreciation Week. Mr. Westrick spoke about his ISEA Executive Committee Meetings and the focus remaining where ISEA will relocate their offices. The likely location to be chosen is the Kreeb Building, located in downtown Gilman. He also spoke about his ROE Superintendent Meeting, which discussed Delayed Evacuation for fire alarms and how it would be a local decision to institute such protocol. Also, Violent Vicious Act Insurance is something new being offered, which will cover unforeseen tragedy. Lastly, Mr. Westrick invited The Board to the End of Year Staff Picnic at 12:00 PM on June 6 th. Principal Report: Mrs. Pitkin started her report by giving enrollment numbers for both the Elementary and Junior-Senior High Schools. The Elementary School has a total of 126 students and the Junior-Senior High School has a total of 173 students. Of those 299 students, there are 58 students with IEPs and 10 students with 504 Plans. Next, she informed the Board of the April Discipline Report. She spoke about choosing a curriculum called Be Nice for the 25 minute enrichment period, which will focus on social and emotional skill building for the students. This curriculum will be taught once a week, with plans of Junior High and High School being able to participate together. Mr. Schultz thanked her for her report. 1
Athletic Director Report Mr. Westrick highlighted the AD Report, which included Spring Sports schedule and the breakdown of fall sports and camps, on behalf of the Athletic Director, Mr. Laudenbach. Technology Report Mr. Westrick highlighted from the technology report, stating we have 14 old overhead projectors and 12 computers that need to be declared surplus. After a brief discussion, it was determined that we would advertise in the announcements and on the website so students and families had the opportunity to purchase these items, prior to being recycled. Special Education Report Mrs. Pitkin shared her Special Education report during her Principal report. Committee Reports No committee reports. Old Business In old business, item A was Discussion of, and action, on the Approval of the revised Daily Schedule in the 2018-2019 Student/Parent Handbook. The changes consisted of the regular bell schedule, early dismissal Wednesday schedule, adjusting to 45 minute classes and adding a 25 minute enrichment period for 10 th hour. Mrs. Carlson made a motion, seconded by Mrs. Regnier to approve the revised Daily Schedule. The motion was approved on a roll call vote All Yes (6). New Business Item A was Accept the Resignation of Mrs. Joy Carlson as a Donovan CUSD #3 Board Member, effective June 1, 2018. Mrs. Carlson made a motion, seconded by Mr. Schmidt. The motion was approved on a roll call vote All Yes (6) Mr. Schultz presented Mrs. Carlson with a plaque for her service and stated he appreciates the work that all three resigning members have put into the School District. Their insights and conversation were always accepted. Item B was Accept the Resignation of Mrs. Lacey Regnier as a Donovan CUSD #3 Board Member, effective June 1, 2018. Mrs. Regnier made a motion, seconded by Mr. Wisniewski. The motion was approved on a roll call vote All Yes (6) Mr. Schultz presented Mrs. Regnier with a plaque and thanked her for her service. Mrs. Regnier discussed moving out of the district and enjoying her time as a Board Member. Item C was Accept the Resignation of Dr. Todd Miller as a Donovan CUSD #3 Board Member, effective June 15, 2018. Dr. Miller made a motion, seconded by Mrs. Regnier. The motion was approved on a roll call vote All Yes (6) Mr. Schultz presented Dr. Miller with a plaque and thanked him for his service. Item D was Approve membership dues to the IESA for Donovan Elementary for 2018-2019 school year. Mrs. Carlson made a motion, seconded by Mr. Wisniewski. The Item E was Approve 2018-2019 Networking Agreement between Harbor House and Donovan CUSD #3. This is a no cost agreement and can be dropped at any time. Mr. Wisniewski made a motion, seconded by Dr. Miller. The Item F was Approve the Annual Audit with Russell Leigh and Associates for a fee of $5,000.00. The fee increased $500.00 from last year. The audit is scheduled for the week of July 23, 2018. Mr. Schmidt made a motion, seconded by Mrs. Carlson. The Item G was approve Fiscal Year 2019 ILLINET/OCLC Services Program Agreement with Illinois State Library. This gives us access to the Illinois State Library. Mr. Wisniewski made a motion, seconded by Mr. Schultz. The Item H was Approve ISAB Membership Dues of $1889.00 for 2018-2019. Mrs. Regnier made a motion, seconded by Mrs. Carlson. The 2
Item I was Discuss process of reviewing School Board Applicants and take appropriate action. It was discussed to advertise the positions on the website, The Daily Journal and the Times Republic, until June 13, 2018, with a deadline to apply of June 15, 2018. Mr. Wisniewski will receive the letters of intent and Mr. Westrick will contact applicants for interviews. They will hold a special meeting on Wednesday, June 20, 2018, at 6:00 PM to interview applicants. Mr. Schultz made a motion, seconded by Mr. Wisniewski. The motion was approved on a roll call vote All Yes (6). Item J was Declare selected technology equipment surplus and authorize the administration to dispose of it properly. Per The Board s request, Mrs. Legan will decide on prices and advertised in the announcements, on the website and to the students. Mr. Schmidt made a motion, seconded by Mrs. Carlson. The motion was approved on a roll call vote All Yes (6). Item K was Executive Session. Mr. Schultz made a motion, seconded by Mrs. Regnier to enter into Executive Session: To discuss the appointment, employment, compensation, discipline, and performance of specific employees of the District; individual student concerns and security procedures. The motion was approved on a roll call vote All Yes (6). The Board entered Executive Session at 6:43 PM. The Board re-entered Regular Session at 8:25 PM. Item L was Approve Executive Session Minutes. Mrs. Regnier made a motion, seconded by Mrs. Carlson. The Item M was Personnel. Item #1: Review, discuss and possible amendments to administrative contracts. Nothing was discussed. Item #2: Mr. Schultz made a motion to appoint Tylor Hedge for full time, Shantel Jacobs for 75-80% position, Felecia Soranno for 75-80% position, Colton and Ryan Wisniewski, Caleb Klecan and Jordan Bard for the summer work positions, seconded by Mrs. Regnier. The motion was approved on a roll call vote (5) Yes: Carlson, Miller, Schultz, Schmidt and Regnier; (1) Present: Wisniewski Item #3: Mrs. Regnier made a motion to accept resignation of Mrs. Kelly Gifford as District Music Teacher, effective at the end of the 2017-2018 school year, seconded by Mr. Schultz. The motion was approved on a roll call vote All Yes (6). Item #4: Mrs. Regnier made a motion to accept resignation of Mrs. Mandi Askew as High School Cheerleading Sponsor, effective after High School Cheer Tryouts for the 2018-2019 season, seconded by Dr. Miller. The motion was approved on a roll call vote All Yes (6). Item #5: Mr. Schultz made a motion to accept resignation of Ms. Molly Knapper as Junior High Scholastic Bowl Sponsor, effective at the end of the 2017-2018 school year, seconded by Mrs. Regnier. The motion was approved on a roll call vote All Yes (6). Item #6: Dr. Miller made a motion to accept resignation of Mrs. Michelle O Brien as High School Girls Basketball Co-coach, retroactive to May 15, 2018, seconded by Mrs. Carlson. The motion was approved on a roll call vote All Yes (6). Item #7: Dr. Miller made a motion to accept resignation of Ms. Jennifer Page as High School Girls Basketball Cocoach effective immediately, seconded by Mr. Wisniewski. The motion was approved on a roll call vote All Yes (6). Item #8: Mr. Wisniewski made a motion to appoint Mrs. DeAnna Kiifner as FACS teacher for the 2018-2019 school year, seconded by Mr. Schmidt. The Item #9: Mrs. Carlson made a motion to appoint the Elementary Summer School Staff as follows: Mrs. Mandi Askew and Mrs. Nikki Nicholson, Teachers; Mrs. Shantel Jacobs and Mrs. Felecia Soranno, Bus Drivers; seconded by Mrs. Regnier. The 3
Item #10: Mr. Schultz made a motion to Appoint Extra-Curricular Positions as listed, with the exception of E, F, H, and U, seconded by Mr. Wisniewski. The motion failed, on a roll call vote Yes (3) Schultz, Wisniewski and Regnier; Nay (2) Carlson and Schmidt; Abstain (1) Miller. Mr. Schmidt made a motion to Accept the Extra-Curricular Positions as listed, with no second. Motion died for a lack of a second. Mr. Schultz stated we would go line by line for the motions of Item #10. Item a : Mr. Schultz made a motion, seconded by Mr. Wisniewski to Appoint Mrs. Snyder as High School Athletic Director. The motion was approved on a roll call vote Yes (5) Schultz, Wisniewski, Carlson, Regnier, Miller; Nay (1) Schmidt. Item b : Mr. Wisniewski made a motion, seconded by Dr. Miller to Appoint Mrs. Onnen as Junior High School Athletic Director. The motion was approved on a roll call vote Yes (5) Schultz, Wisniewski, Carlson, Regnier, Miller; Nay (1) Schmidt. Item c : Dr. Miller made a motion, seconded by Mr. Wisniewski to Appoint Mr. Fager as High School JV Boys Basketball. The Item d : Mr. Schultz made a motion, seconded by Mr. Wisniewski to Appoint Mrs. Snyder as High School Varsity Volleyball. The Item e : Mr. Schmidt made a motion, seconded by Mrs. Carlson to Appoint Mr. Laudenbach as High School Baseball. The motion was approved on a roll call vote Yes (4) Schmidt, Carlson, Miller, Regnier; Nay (2) Schultz Item f : Mr. Schmidt made a motion, seconded by Mrs. Carlson to Appoint Mr. Laudenbach as Junior High School 7 th Grade Boys Basketball. The motion was approved on a roll call vote Yes (4) Schmidt, Carlson, Miller, Regnier; Nay (2) Schultz Item g : Dr. Miller made a motion, seconded by Mr. Wisniewski to Appoint Mrs. Moos as Junior High School 7 th Grade Girls Volleyball. The Item h : Mr. Schmidt made a motion, seconded by Mrs. Carlson to Appoint Mr. Laudenbach as Junior High School Baseball. The motion was approved on a roll call vote Yes (4) Schmidt, Carlson, Miller, Regnier; Nay (2) Schultz Item i : Dr. Miller made a motion, seconded by Mrs. Carlson to Appoint Mr. Fager as High School Track. The Item j : Mr. Wisniewski made a motion, seconded by Mr. Schultz to Appoint Mr. Fager as Junior High School Track. The Item k : Mr. Wisniewski made a motion, seconded by Mrs. Carlson to Appoint Mrs. Siedentop as Junior High School Cheerleading. The Item l : Dr. Miller made a motion, seconded by Mrs. Carlson to Appoint Mrs. Siedentop as High School Scholastic Bowl. The Item m : Mr. Schultz made a motion, seconded by Dr. Miller to Appoint Mrs. Oleshko as Junior High School Scholastic Bowl. The 4
Item n : Mr. Wisniewski made a motion, seconded by Dr. Miller to Appoint Mrs. Askew and Ms. Nicholson as Elementary Team Quest. The Item o : Dr. Miller made a motion, seconded by Mr. Wisniewski to Appoint Mrs. Siedentop as Junior High School Team Quest. The Item p : Dr. Miller made a motion, seconded by Mr. Schmidt to Appoint Miss Knapper as High School Student Council. The Item q : Mr. Wisniewski made a motion, seconded by Dr. Miller to Appoint Mrs. Siedentop as Junior High School Student Council. The Item r : Mr. Schultz made a motion, seconded by Mr. Wisniewski to Appoint Mrs. Moos as School Play. The Item s : Mr. Wisniewski made a motion, seconded by Mr. Schultz to Appoint Mrs. Siedentop as High School SIP/SAP Coordinator. The Item t : Mrs. Carlson made a motion, seconded by Dr. Miller to Appoint Mrs. Askew, Mrs. Maple and Ms. Nicholson as Elementary School SIP/SAP Coordinator. The Item u : Mr. Schmidt made a motion, seconded by Mrs. Carlson to Appoint Mr. Laudenbach as Senior Class Sponsor. The motion was approved on a roll call vote Yes (4) Schmidt, Carlson, Miller, Regnier; Nay (2) Schultz Mr. Schultz made a motion to Approve Items v through kk as presented, seconded by Mrs. Carlson. The motion was approved on a roll call vote All Yes (6). President Schultz adjourned the meeting at 8:52 PM. 5